HomeMy WebLinkAbout1999-12-20-CEC-min
Capital Expenditures Committee
Proposed Minutes December 20, 1999 Meeting
1. Meeting was called to order by the Chairman in Rm 105 at 7:40pm. All members
were present: Narain Bhatia, George Burnell, Tom Griffiths, Charles Hornig,
and Shirley Stolz.
2. The Committee adopted consensus positions as follows:
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For FY 2001, the Committee recommends the inclusion of the DPW’s Lake
Street Drain Replacement at $52,500. If there is insufficient money in the
cash capital budget, cut the School Technology program by $50,000. (Vote:
4 in favor, 1 abstention.)
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For FY 2001, the Committee recommends that the operating override contain
$500,000 dedicated to street maintenance and/or catchup street
maintenance. This money to be spent in addition to whatever Chapter 90
money becomes available. (Vote: 5 in favor.)
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For FY 2002, the Committee recommends that $275,000 be set aside for the
purchase of new financial software and an Alpha replacement for the
Finance Department. The Committee feels that the $200,000 currently
budgeted in Scenario 1 may be insufficient and that that may unreasonably
constrain the choice of financial software. The Committee feels that the
School Department request for portables can be cut from $300,000 to
$225,000. (Vote: 5 in favor)
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For FY 2002, the Committee recommends the restoration of $30,000 to the
Recreation Department’s playground budget. Part of this money would come
from removing $20,000 requested by the Fire Department to study a fire
alarm upgrade and portable radio needs. Since capital expenditures for
these items have been moved out beyond FY 2005, this study is premature.
(Vote: 4 in favor, 1 abstain)
3. The Committee also addressed the following issues:
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The Committee assumes the FY 2002 Scenario 1 item titled “Town Bldg Study”
is, in part, the DPW Building Envelope item “Update 1993 Facilities
Study.” (The former is listed at $200,000 and the latter at $100,000.) The
Committee understands this to be a project to obtain and set up software
that would maintain a census of Town buildings and project maintenance
schedules for those buildings. Committee members expressed enthusiasm for
this project.
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For FY 2002, some Committee members feel that the 5% cash capital policy
will generate an additional $100,000-to-$150,000 in revenue beyond that
projected under scenario 1. The Committee does not have a recommendation
for the expenditure of any such additional revenues, but members felt that
storm drainage or building envelope expenditures are warranted in FY 2002.
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Committee members felt that replacement of DPW equipment is a high
priority item. The Committee does not quarrel with the Scenario 1 timing,
but individual members expressed strong concern that the schedule be
adhered to and not decelerated.
4. For purposes of arriving at the above results, the Chairman confined
discussion to small-ticket items and excluded from discussion, also, those
study items associated with big-ticket items. The Chairman listed the
following items in the thus restricted category that had been dropped in
Scenario 1:
FY 2001 Storm Drainage 52,500
Playgrounds 30,000
FY 2002 Bldg Envelope (Net) 330,000
Storm Drainage 150,000
Playgrounds 50,000
Alpha Replacement 75,000
FY 2003 Bldg Envelope 100,000
Storm Drainage 300,000
Playgrounds (Increase) -20,000
FY 2004 School Technology (Into Operating) 250,000
Bldg Envelope 100,000
Storm Drainage 300,000
FY 2005 School Technology (Into Operating) 250,000
Center Basketball Court 25,000
Total 1,992,500
5. The Chairman listed two meetings:
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The Capital Summit Meeting is February 15, 2002 at 4:30pm at a location
to be announced.
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Rick White has agreed to meet with us January 6 to discuss big-ticket
items.
6. Tom said the Elementary School Task Force now estimates the delta for
operating an additional elementary school at $700,000-to-$800,000, not the
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$1.5M he had reported at the Committee’s December 7 meeting.
7. The meeting adjourned at 10:47pm.
Minutes by Tom Griffiths