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HomeMy WebLinkAbout2012-05-BOS-min Selectmen’s Meeting May 3, 2012 A regular meeting of the Board of Selectmen was held on Wednesday, May 3, 2012, at 6:30 p.m. in Cary Memorial Hall. Chairman Manz, Mr. Kelley, Mr. Cohen, Mr. Burnell and Ms. Mauger; Mr. Valente, Town Manager; and Ms. Chabot, Assistant to the Executive Clerk, were present. Selectmen Concerns and Liaison Reports Mr. Manz showed a photo of the Police Honor Guard at the Red Sox Game and a photo of the Lexington Little League opening day. The Little League will be coming before the Selectmen soon to ask for some field changes. Town Manager Report Mr. Valente announced the appointment of Lexington Fire Captain John Wilson as our new Fire Chief. He will be sworn in on May 23, 2012. Mr. Valente also recognized the fine job done by interim Chief Keith Hoyle. Approve Transportation Advisory Committee Recommendations – FlexPass Program and Lexpress Rates Ms. Arnold, Transportation Advisory Committee Chair and Ms. Rebecchi, Transportation Coordinator presented recommendations for changes in Lexpress Fares and Passes. The changes include an increase in the adult cash fare, a creation of a student fare, an elimination of the Burlington surcharge, and the elimination of a fare for children under six years old. Ms. Arnold requested that the Selectmen approve these changes to take effect July 1, 2012. Upon motion duly made and seconded, it was voted 5-0 to approve the recommendations of the Transportation Advisory Committee for the changes in Lexpress Fares/Passes as presented. Ms. Arnold also presented recommended changes in the School / Lexpress Flexpass Pilot Program. This is a special pass issued by the School Department allowing students to use the School Bus in the morning and either the School Bus or Lexpress in the afternoon. The recommended changes include offering the service to middles school students as well as high school students, extending the hours to begin service at 3:30 pm instead of 4:30 pm, and increasing the cost from $10 to $50. Ms. Mauger commented that even though there is an increase in cost from $10 to $50, because of the Town Meeting action to reduce school bus fare costs from $600 to $300, families will ultimately be spending $350 instead of $610 dollars by participating in this program. Upon motion duly made and seconded, it was voted 5-0 to approve the recommendations of the Transportation Advisory Committee for the changes in the School/Lexpress Pilot Program presented. Selectmen’s Meeting – May 3, 2012 Wright Farm Discussion Mr. Valente updated the Board on the Letter of Intent to purchase the Wright Farm property. The Letter of Intent has been completed and it is near final. Mr. Valente is waiting for the seller to give us a signature copy. He will have it for the Selectmen’s meeting on Monday. In response to Mr. Kelley’s question, Mr. Valente reported that we have confirmation from the Department of Revenue that there will not be roll back taxes due in this type of sale since there is no change in use. Mr. Kelley referred to a letter from the Lexington Housing Assistance Board and asked whether there was some commitment that the piece of property which will remain in private use would eventually be purchased by the Town and be used for affordable housing. Mr. Valente reported that there has not been a commitment. The Town will have an option to purchase the parcel, and if the Town purchases it, how it will be used will solely be at the Town’s discretion. Ms. Mauger commented that there was no commitment on the part of the current Board of Selectmen and it would not be a proper role for the Board to tie the hands of a future Board of Selectmen. Upon motion duly made and seconded, it was voted 5-0 to approve the Letter of Intent for the acquisition of the Wright Farm on Grove Street. Inn at Hasting’s Park Memorandum of Understanding Mr. Kelley is not in support of Article 34 – Amend Zoning By-Law – Dana Home Property Land Rezoning. He is concerned about whether the Memorandum of Understanding (MOU) for the Inn at Hasting’s Park gives the same level of assurance as the language in the 2004 covenant regarding the Patriot’s Partners property, where the obligations set forth shall run with the Property, and be binding on successors and assigns and any party holding title to the property. He would like to see a covenant get drafted as well as more specific limitations in the MOU regarding liquor and food service, hours of operation, and how to assure quiet hours. Ms. McCall-Taylor, Planning Director, stated that the MOU does contain the words “the terms of this MOU are binding on the Applicant, its successors and assigns.” Further along in the MOU under permitting, it says “any provision of this Agreement will be incorporated into, and made a condition of, any permit or approval granted by the Town. If for any reason this Agreement is not incorporated into the special permit granted by the Zoning Board of Appeals, this Agreement shall be recorded.” Ms. Mauger pointed out that Town Counsel has advised that a covenant would be redundant as the MOU is the prevailing document and it is binding on the applicant and successors. Mr. Cohen explained that the law changed when a case in 2003 overturned some of the past practices relating to contract zoning, and that’s why we have gone to the MOU. Selectmen’s Meeting – May 3, 2012 Mr. Levin, representing the applicant, sees no problem with having a covenant. He pointed out that specific details regarding the service of alcohol is regulated by the Alcoholic Beverages Control Commission (ABCC) and the Board of Selectmen in issuing the liquor license. The main document that governs this project is not the MOU but the Preliminary Site Development and Use Plan (PSDUP) which if adopted by Town Meeting, then goes to the Zoning Board of Appeals. A majority of the Selectmen are comfortable with the content of the MOU but will wait to vote until their meeting on Monday May 7, 2012 when Town Counsel can be available to answer questions. Upon motion duly made and seconded, it was voted 5-0 to approve posting the MOU on the Town’s website with a note that is has not yet been voted on. Approve Private Ways Regulation Mr. Cohen presented the proposed Private Ways Regulation for guidance and understanding of the level of service the Town will provide for street maintenance. The proposed regulation has been reviewed by the Town Manager, DPW and the Policy Manual Committee. Upon motion duly made and seconded, it was voted 5-0 to adopt the Private Ways Regulation. Limousine License Renewals Upon motion duly made and seconded, it was vote 5-0 to approve the application and issue one (1) Limousine License to Fusco Enterprises, LLC c/o Back Bay Sedan Services, 88 Reed Street, subject to satisfactory inspection of the vehicle by the Police Department. Upon motion duly made and seconded, it was voted 5-0 to approve the application and issue one (1) Limousine License to Boyadjian Limousine Service, 447 Lowell Street. Upon motion duly made and seconded, it was voted 5-0 to approve the application and issue one (1) Limousine License to MB Limo Express & Car Service, 14 Vine Street, subject to satisfactory inspection of the vehicle by the Police Department. Approve Communications Advisory Committee Revised Charge The Communications Advisory Committee has requested that their charge be revised to reduce the membership from 13-11. Upon motion duly made and seconded, it was voted 5-0 to adopt the revised Communications Advisory Committee charge reflecting a change of membership from 13 to 11 members. Selectmen’s Meeting – May 3, 2012 Resignations Upon motion duly made and seconded, it was voted 5-0 to accept the resignation of Lucy Fletcher-Jones from the Sidewalk Committee, effective immediately. Upon motion duly made and seconded, it was voted 5-0 to accept the resignation of Julie Duncan from the Housing Partnership Board, effective immediately. Article Positions No articles were discussed. Consent Agenda One-D ay Liquor License – Cubist Pharmaceuticals Upon motion duly made and seconded, it was voted 5-0 to approve a One-Day Liquor License for Cubist Pharmaceuticals fro a luncheon on Friday, May 11, 2012 at 65 Hayden Avenue. Revise Start Time – One Day Liquor License – Shake It for Shelter Upon motion duly made and seconded, it was voted 5-0 to approve revising the start time on a One Day Liquor License for Shake It for Shelter on June 9, 2012 from 7:30 pm to 7:00 pm Executive Session Upon motion duly made and seconded, it was voted 5-0 by roll call to go into executive session at 8:00 p.m. to discuss a litigation issue and to reconvene in open session only to adjourn. The chairman further declared than an open meeting discussion may have a detrimental effect on the bargaining position of the Town. Upon motion duly made and seconded, it was voted 5-0 by roll call to return to open session at 9:00 p.m. Upon motion duly made and seconded, it was voted to adjourn at 9:00 p.m. A true record; Attest: Diana B. Chabot Assistant to the Executive Clerk Selectmen’s Meeting May 7, 2012 A regular meeting of the Board of Selectmen was held on Monday, May 7, 2012, at 7:00 p.m. in the Selectmen’s Meeting Room of the Town Office Building. Chairman Manz, Mr. Kelley, Mr. Cohen, Mr. Burnell and Ms. Mauger; Mr. Valente, Town Manager; and Ms. Chabot, Assistant to the Executive Clerk, were present. Selectmen Concerns and Liaison Reports Mr. Cohen attended the Lexington High School performance of Urinetown and reported that the talent was unbelievable. Some of the other Selectmen were in attendance and agreed that it was a great show. Wright Farm Purchase As required by Massachusetts General Laws, Chapter 30B, the Board must approve and file a Notice of Unique Real Property Acquisition. The Board was also asked to sign the Letter of Intent to purchase the property. Mr. Valente reported that there were no changes from the version that the Board reviewed at their last meeting. Upon motion duly made and seconded, it was voted 5-0 that the Board has determined that advertising under General Laws Chapter 30B for the Town’s acquisition of the following parcel of real property will not benefit the governmental body’s interest due to the unique qualities of the property: Parcel 1: Land containing approximately 12.6 acres, which is a portion of the land identified in the deed to Thomas C. Wright and Sara M. Wright dated May 3, 1998 and recorded with the Middlesex South Registry of Deeds in Book 19065, Page 52 (the “Deed”); said land is further shown as “Parcel 1” on the sketch plan on file with the Town Clerk (“Parcel 1”) Parcel 2: Land containing approximately 43,446 square feet identified in the Deed as shown as “Parcel 2” on the sketch plan on file with the Town Clerk (“Parcel 2”, together with Parcel 1, the “Property”) Specifically, the Property contains attractive, scenic, high quality land that is uniquely suited to be used by the Town of Lexington for open space and conservation purposes. The Property is adjacent to wooded conservation land owned by the Town, which itself adjoins the Burlington Landlocked Forest, and together, these open spaces will provide an important wildlife corridor. It will also enable a trail connection to the open space surrounding Bedford’s Old Reservoir. Upon motion duly made and seconded, it was voted 5-0 to approve and sign the Letter of Intent to Purchase Real Estate, between the Town and Kathleen Wright, Trustee. Selectmen’s Meeting – May 7, 2012 Approve Farmers’ Market Winery/Farmer Special Licenses for 2012 Ms. Jackson and Ms. Deliso of the Lexington Farmers’ Market presented the applications of Charlton Orchards, Coastal Vineyards, and Turtle Creek Winery for a special license to sell and serve samples of wine the Lexington Farmers’ market. Coastal Vineyards and Charlton Orchards had a special license last year and there were no problems, in fact, Ms. Jackson and Ms. Deliso agreed that it added to the market. Upon motion duly made and seconded, it was voted 5-0 to approve and sign a special license for Charlton Orchards to sell/serve wine at the Lexington Farmers’ Market from May 29, 2012 through November 20, 2012 only on Tuesdays from 2:00 p.m. to 6:30 p.m. Upon motion duly made and seconded, it was voted 5-0 to approve and sign a special license for Coastal Vineyards to sell/serve wine at the Lexington Farmers’ Market from May 29, 2012 through November 20, 2012 only on Tuesdays from 2:00 p.m. to 6:30 p.m. Upon motion duly made and seconded, it was voted 5-0 to approve and sign a special license for Turtle Creek Winery to sell/serve wine at the Lexington Farmers’ Market from May 29, 2012 through November 20, 2012 only on Tuesdays from 2:00 p.m. to 6:30 p.m. th Approve Planting for 300 Anniversary Tree on Battle Green The Board reviewed the Tree Committee’s request for permission to plant a Red Oak on the th Lexington Battle Green in early May as part of Lexington’s 300 Anniversary Celebration. Upon motion duly made and seconded, it was voted 5-0 to approve the Tree Committee planting a red oak in the site recommended by the Lexington Tree Warden on the Bedford Street side of th the Battle Green as part of the 300 Anniversary Celebration. Inn at Hasting’s Park Covenant/Memorandum of Understanding In response to Mr. Kelley’s concerns, Mr. Batt, Town Counsel and Ms. McCall Taylor, Planning Director went over the documents where the description of limitations to the restaurant operations reside and noted the various permitting and licensing authorities who would enforce the limitations. Mr. Kelley presented language from the 2004 Covenant with Patriot Partners, regarding noise limitations and specifying that the obligations set forth run with the property and be binding upon successors, which he would like to see in the Memorandum of Understanding (MOU). There was no second to Mr. Kelley’s three separate motions that each of the following items be added to the MOU: Selectmen’s Meeting – May 7, 2012  Grantor and/or Assigns commits to the reconstructing of the Worthern Road driveway to the satisfaction of the Lexington Engineering Department to properly accommodate commercial vehicles for deliveries from 30’ trucks and standard waste collection vehicles.  The Grantor and/or Assigns agree that liquor and food service and consumption will be limited to the 54 seat dining room identified on plan A101 of the Preliminary Site Development and Use Plan (PSDUP) dated April 20, 2012.  The Grantor and/or Assigns agree to limit hours of operation of the public restaurant/dining room to 7 a.m. – 9 p.m. on all days of operation. Mr. Batt explained that the Covenant in 2004 was drafted under a different understanding of the law. The law has changed. He would not recommend recording the MOU as a stand alone document but could add information to the MOU that would make it a recordable document at a later date if the Town decided to record it. Upon motion duly made and seconded, it was voted 4-1 (Kelley opposed) to approve the Memorandum of Understanding, as amended and with information added to make it a recordable document, between AB Holdings, LLC and the Town of Lexington. Selectmen’s Meeting – May 7, 2012 Upon motion duly made and seconded, it was voted 5-0 to support the amended motion under Article 34 (Amend Zoning By-Law – Dana Home Property) which substituted the April 20, 2012 Preliminary Site Development and Use Plan (PSDUP) for the original PSDUP dated December 29, 2011. Positions on Annual Town Meeting Article 4 through 38 The Selectmen supported Article 34 – Amend Zoning By-Law – Dana Home Property Land Rezoning, with the exception of Mr. Kelley. Upon motion duly made and seconded, it was voted 5-0 by roll call to return to open session at 9:10 p.m. Upon motion duly made and seconded, it was voted to adjourn at 9:00 p.m. A true record; Attest: Diana B. Chabot Assistant to the Executive Clerk Selectmen’s Meeting May 9, 2012 A meeting of the Board of Selectmen was held on Wednesday, May 9, 2012, at 6:00 p.m. in the Selectmen Meeting Room of the Town Office Building. Chairman Manz, Mr. Kelley, Mr. Cohen, Mr. Burnell and Ms. Mauger; Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk, were present. Inn at Hastings Park Covenant/Memorandum of Understanding Upon motion duly made and seconded, it was voted 4-1 (Mr. Kelley opposed) to sign the Memorandum of Understanding between AB Holdings, LLC and the Town of Lexington regarding the property at 2027 Mass. Avenue and 2013 Mass. Avenue known as “The Inn at Hastings Park”. Sign DPW Week Proclamation Mr. Hadley, Director of Public Works, asked the Selectmen to sign a proclamation recognizing May 20 to 26, 2012 as National Public Works Week. He invited the Selectmen to the annual DPW Open House which will be held on Thursday, May 24. He also invited the Selectmen to the DPW luncheon that will be held at the Public Services Building on Tuesday, May 22. Upon motion duly made and seconded, it was voted 5-0 to approve and sign a proclamation recognizing May 20 through May 26 as National Public Works Week. Appointments – Sustainable Lexington Committee Upon motion duly made and seconded, it was voted 5-0 to appoint Dan Voss and Rick Reibstein to the Sustainable Lexington Committee for terms to expire September 30, 2014. Resignation – Tax Deferral and Exemption Study Committee Upon motion duly made and seconded, it was voted 5-0 to accept the resignation of Annie McQuilken from the Tax Deferral and Exemption Study Committee. Use of the Battle Green and Parade – Memorial Day Celebration Upon motion duly made and seconded, it was voted 5-0 to approve the request of the Town Celebrations Committee for Memorial Day that include a parade and ceremonies on the Battle Green, as outlined in their letter dated April 23, 2012. Future Meetings The Selectmen decided to have a meeting on May 16 at 6:30 p.m. if there is a Town Meeting session. They will also schedule meetings for May 21, June 4, June 18, and a tentative date of June 28 for Goal Setting. Selectmen’s Meeting – May 9, 2012 The Selectmen recessed at 6:15 p.m. to remain in session and relocate to Cary Memorial Hall for the purpose of discussing Town Meeting Articles 4 through 37. A true record; Attest: Lynne A. Pease Executive Clerk Town Meeting There were no actions taken by the Selectmen. Upon motion duly made and seconded, it was voted 5-0 to adjourn at 11:10 p.m. A true record; Attest: Hank Manz Chairman Selectmen’s Meeting May 16, 2012 A meeting of the Board of Selectmen was held on Wednesday, May 16, 2012, at 6:45 p.m. in the Selectmen Meeting Room of the Town Office Building. Chairman Manz, Mr. Kelley, Mr. Cohen, Mr. Burnell and Ms. Mauger; Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk, were present. Public Comment Mr. O’Neill, High School Tennis Coach, was honored for his initiative to raise funds and get help for the Minute Man Technical School to build a tennis shelter. Selectmen Concerns and Liaison Reports Mr. Burnell mentioned Allan Kenney, former Selectman, who recently passed away, but made many contributions to the Town. The Battle Green Flag was lowered in Mr. Kenney’s honor on Thursday, May 17. Tourism-Antony Park Presentation Ms. Giesecke, Principal of Studio 2112 and Ms. McKenna, Antony Working Group/Tourism Committee Chair, presented concept ideas for an Antony Park in Tower Park. The idea is to build the park in a low sheltered point on the east end of Tower Park. The proposed size is approximately 80-100 feet deep and 60-80 feet wide, plus 15-20 feet additional for the proposed amphitheater. The concept includes aggregate pathways, a sculpture, radial perennial beds, ADA access, arcing seat wall, terraced amphitheater slope, grand stair access to amphitheater, arcing row of columnar trees, shade tree row and evergreen hedges framing park. The Antony Working Group wants it to be an area where groups can gather for events. It would also be easy to maintain. The Selectmen would like to discuss the concept further. They are concerned with the size of the plan and requested a scaled drawing and also asked if the area could be staked out at Tower Park. They also want to make sure that the Lexington Minute Men do not have any issues with the proposed plan for the park and that it does not interfere with their reenactment plans. rd 3 Quarter Exceptions Report rd Mr. Kalivas, Budget Officer, presented the FY2012 3 Quarter Exceptions Report. Currently both expenditures and revenues are in line with expectations as of the end of March 2012. th Approve 300 Event Sheet as Tax Bill Insert Upon motion duly made and seconded, it was voted 5-0 to approve putting the “Save the Date th for the 300” bookmark into the June tax bill envelope. Selectmen’s Meeting – May 16, 2012 Town Manager Appointment – Conservation Commission Upon motion duly made and seconded, it was voted 5-0 to approve the Town Manager’s reappointment of Ralph Bitsko to the Conservation Commission for a term to expire April 30, 2015. Upon motion duly made and seconded, it was voted 5-0 to approve the Town Manager’s appointment of Jane Warren to the Conservation Commission for a term to expire April 30, 2015. Positions on Annual Town Meeting Articles 4 through 38 The Selectmen all support Article 9, Land Purchase – Off Grove Street. The Selectmen recessed at 7:25 p.m. to remain in session and relocate to Cary Memorial Hall for the purpose of discussing Town Meeting Articles 4 through 37. A true record; Attest: Lynne A. Pease Executive Clerk Town Meeting There were no actions taken by the Selectmen. Upon motion duly made and seconded, it was voted 5-0 to adjourn at 8:21 p.m. A true record; Attest: Hank Manz Chairman Selectmen’s Meeting May 21, 2012 A regular meeting of the Board of Selectmen was held on Monday, May 21, 2012, at 6:00 p.m. in the Selectmen Meeting Room of the Town Office Building. Chairman Mauger, Mr. Kelley, Mr. Cohen, Mr. Manz; and Mr. Burnell (arrived late); Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk, were present. Executive Session Upon motion duly made and seconded, it was voted 4-0 to go into executive session to discuss strategy with respect to collective bargaining and to reconvene in open session. Further, the Chairman declared that an open meeting discussion may have a detrimental effect on the bargaining position of the Town. Reorganization of the Board The first order of business was the election of a Chairman. Mr. Kelley nominated Ms. Mauger and there were no further nominations. Upon motion duly made and seconded, it was voted 4-0-1 (Mauger abstained) to appoint Ms. Mauger as Chairman of the Board of Selectmen effective immediately. Public Comment th Mr. Lucente, Lions Club, provided information on the proposed layout for the annual 4 of July carnival. The Lions Club has been meeting with staff to work out any issues and the Lions Club will return to the Selectmen’s meeting on June 4 for final approvals. Selectmen Concerns and Liaison Reports The Selectmen welcomed the new Lexington Minuteman reporter Hannah McGoldrick. Mr. Cohen, as Chair of the Cary Memorial Library Trustees, provided an impressive snapshot put together by one of the Librarians of a day at Cary Memorial Library where on Thursday, April 12, 2012: 2234 patrons visited the library, 2125 items were checked out, 122 people logged on to the computers, and 140 people attended 7 different library-sponsored programs. Cary Memorial Library is a public/private library and he hopes that people who use the library will consider donating to the library. Mr. Manz commented on the successful library book sale that occurred over the weekend. The Selectmen were invited to a reception at the Supportive Living/Douglas Home on Thursday, May 31. Selectmen’s Meeting – May 21, 2012 DPW Day is Thursday, May 24, at the Public Services Building. Residents of all ages are welcome. Ms. Mauger, Mr. Burnell, Mr. Valente and Police Chief Corr attended the Hanscom Air Force Base Community Leaders Update about the continued changes at Hanscom. They are through with the reductions in force. There will be a Change of Command from Colonel Yike to Colonel Weilacher. The new commander comes from the financial department. HATS met in Lexington to discuss the Massport MEPA request for an Environmental Status and Planning Report (ESPR) and whether the HATS communities should participate in the process. HATS is working with Representative Kaufman and other delegation members to figure next steps. HATS also received a presentation by Mr. Sharon of Lincoln Labs on proposed expansion plans at the base to build 1-2 buildings to modernize laboratories. The project would not be shovel ready for several years. If MIT’s plans are approved by Congress, MIT will raise the funds, but the federal government will own the buildings. Also any building that MIT leaves or abandons are owned by the federal government. MIT will not be increasing the employee base. Town Manager Report Mr. Valente reported that the bike corral was installed in the center for the weekend and was very successful. The bike corral will be installed every weekend through October. Cary Memorial Building Program Committee Charge Since Town Meeting approved an appropriation of $75,000 to continue the Cary Memorial Building programming and renovation study, Mr. Goddard, Facilities Director, is recommending and presented a charge for a committee that would look at the Cary Memorial Building programming and renovation needs. The purpose of the committee is to evaluate the recommendations of the Cary Memorial Building Evaluation which was completed June 1, 2011, review all the recommendations and determine the benefit of each. The Committee will come back to the Selectmen with recommendations for what work should be done, what to defer, and what is necessary. The Committee membership will include a representative from the Cary Lecture Series, Center Committee, Historical Commission, School Committee and Selectmen. Liaisons will include Capital Expenditures, Permanent Building Committee, Appropriation Committee, Communications Advisory Committee and a Town Manager Staff person. Mr. Burnell requests the work be prioritized and include options on how to do the work. Upon motion duly made and seconded, it was voted 5-0 to approve the charge for the Ad Hoc Cary Memorial Building Program Committee, as presented. Selectmen’s Meeting – May 21, 2012 Charge for the Ad Hoc Town Facilities Master Planning Committee Since Town Meeting approved an appropriation of $65,000 to undertake a master planning process for townwide facilities, Mr. Goddard, Facilities Director, is recommending and presented a charge for an Ad Hoc committee to work with the Facilities Department on this project. The Ad Hoc Town Facilities Master Planning Committee would evaluate the various facility needs for the Town and develop a plan of recommendations to be considered over a 10-year period, including prioritizing projects. Membership would include a representative from the School Committee, Board of Selectmen, Council on Aging, Community Center Task Force, and three citizens. Liaisons would include Capital Expenditures Committee, Appropriation Committee, Permanent Building Committee, Police Chief, Fire Chief, Superintendent of Schools and Town Manager. Mr. Kelley and Mr. Burnell had concerns The Selectmen suggested that the Council on Aging and Community Center Task Force should be liaisons rather than members and to increase the citizen members to 5. Mr. Burnell feels it is critical to include a land use person to look at where to put operations. Mr. Valente was concerned that the Permanent Building Committee would be overcommitted to participate in this committee. The Selectmen suggested that past members of the Permanent Building Committee who are familiar with the issues would work well on this new committee. The Selectmen will provide Ms. Mauger any further suggestions for changes to the charge and a revised charge will be brought back to the next Selectmen’s meeting for approval. Approve Amendment for the Regional Housing Services Office Program Mr. Valente explained that the Regional Housing Services Office program is concluding its first year of operation and has been successful. The Town of Acton would like to join the program. The other members are in agreement that Acton’s admission will have a positive impact. This change requires the Agreement between the member communities be amended, including some other non-substantive changes. Upon motion duly made and seconded, it was voted 5-0 to approve and sign the amendment to the Regional Housing Service Office agreement between the Towns of Sudbury, Bedford, Concord, Weston, Lincoln and Lexington. Approve Class II License for Scott the Cary Guy – Change of Address Upon motion duly made and seconded, it was 5-0 to approve the application and issue a Class II license to Scott the Car Guy, LLC, 3 Wallis Court, Suite 8A, contingent on no vehicles being stored at the location at any time. Selectmen’s Meeting – May 21, 2012 Eagle Letter for Riley J. Muir Upon motion duly made and seconded, it was voted 5-0 to send a letter of commendation to Riley J. Muir congratulating him on attaining the highest rank of Eagle in Boy Scouting. Resignation/Appointment to the Human Rights Committee Upon motion duly made and seconded, it was voted to appoint Sean Osborne to the Human Rights Committee for a term to expire September 30, 2012. Upon motion duly made and seconded, it was voted to accept the resignation of Puran Dang from the Human Rights Committee, effective immediately. Reappointments to the Lexington Housing Assistance Board Upon motion duly made and seconded, it was voted to reappoint Dave Eagle, William Hays and Martha Wood to the Lexington Housing Assistance Board for terms to expire May 31, 2015. Town Manager Appointments Board of Health Upon motion duly made and seconded, it was voted 5-0 to approve the Town Manager’s reappointment of Dr. Burt Perlmutter to the Board of Health for a term to expire April 30, 2015. Council on Aging Upon motion duly made and seconded, it was voted 5-0 to approve the Town Manager’s reappointment of Nancy Adler to the Council on Aging for a term to expire April 30, 2015. Recreation Committee Upon motion duly made and seconded, it was voted 5-0 to approve the Town Manager’s reappointment of Sandra Shaw to the Recreation Committee for a term to expire May 31, 2015. Youth Commission Upon motion duly made and seconded, it was voted 5-0 to approve the Town Manager’s reappointment of Doug Lucente to the Youth Commission for a term to expire May 31, 2015. Consent Agenda Adjustments of Water and Sewer Charges Upon motion duly made and seconded, it was voted 5-0 to approve an adjustment to the water and sewer charges as recommended by Water and Sewer Abatement Board in the amount of $29,300.18. Selectmen’s Meeting – May 21, 2012 Accept Conservation Restriction #94 – 39 Solomon Pierce Road Upon motion duly made and seconded, it was voted 5-0 to accept and sign the Conservation Restriction for 39 Solomon Pierce Road. Ratify Poll Vote – Use of Battle Green/Musket Demonstration Upon motion duly made and seconded, it was voted 5-0 to ratify a poll vote to allow a musket demonstration by Lexington Minute Man Steven Conners on the Battle Green on Saturday, May 5, 2012, at approximately 10:45 a.m. Approve One-Day Liquor License – Historical Society Upon motion duly made and seconded, it was voted 5-0 to approve a one-day liquor license for the Lexington Historical Society to serve champagne on June 6, 2012, from 6:00 p.m. to 10:00 p.m. for the All Aboard-Again fundraiser at the Depot Building. Ratify Poll Vote – Lower Battle Green Flag for Allan Kenney Upon motion duly made and seconded, it was voted 5-0 to ratify a poll vote to lower the Battle Green flag on Thursday, May 17, 2012, in memory of Allan Kenney, a former Selectman and recipient of Lexington’s White Tricorn Hat. Approve Comptroller Performance Review Upon motion duly made and seconded, it was voted 5-0 to approve the Assistant Town Manager for Finance/Comptroller’s Performance Review for the period March 2012 through March 2012. Approve Minutes Upon motion duly made and seconded, it was voted 5-0 to approve the minutes of April 2, 2012, April 4, 2012, April 9, 2012, April 11, 2012, April 23, 2102, April 24, 2012, April 25, 2012, May 7, 2012 and May 9, 2012. Approve Executive Minutes Upon motion duly made and seconded, it was voted 5-0 to approve the executive session minutes of April 23, 2012, April 25, 2012 and May 3, 2012. Documents Presented th 1.Lexington Lions Club – 56 Annual Fourth of July Carnival – Hastings Park – Proposed Layout as of 5-11/12. Executive Session Upon motion duly made and seconded, it was voted 5-0 to go into executive session to discuss strategy with respect to property abatement litigation and to reconvene in open session only to adjourn. Further, the Chairman declared that an open meeting discussion may have a detrimental effect on the litigating position of the Town. Selectmen’s Meeting – May 21, 2012 Upon motion duly made and seconded, it was voted to adjourn at 9:30 p.m. A true record; Attest: Lynne A. Pease Executive Clerk Selectmen’s Meeting May 24, 2012 A meeting of the Board of Selectmen was held on Thursday, May 24, 2012, at 8:00 a.m. in the Legion Room, Cary Memorial Building. Chairman Mauger, Mr. Kelley, Mr. Cohen, Mr. Manz and Mr. Burnell; Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk, were present. Anaerobic Digester The Board of Selectmen attended an Economic Development Advisory Committee meeting to discuss issues regarding the Anaerobic Digester RFP process. Upon motion duly made and seconded, it was voted 5-0 to recess and relocate to the Selectmen’s Meeting Room at 8:50 a.m. Upon motion duly made and seconded, it was voted to adjourn at 9:30 a.m. A true record; Attest: Deborah N. Mauger Chairman