HomeMy WebLinkAbout2006-08-21-ARTS-min
Lexington Arts Council Meeting
Minutes for August 21, 2006
Present: Barbara Ciampa, William Janovitz, Janet Post, Mary Trometer
Absent: Allan Adolph
The meeting was called to order at 7:35 by Barbara Ciampa. Officers were elected: Barbara
Ciampa, Chairperson; Janet Post, Secretary; Mary Trometer, Treasurer. Barbara noted that we
must take the on-line Local Cultural Council (LCC) Basics Training Course and register with the
Massachusetts Cultural Council (MCC) before we can be official members of LAC.
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After noting that remarks about the Dimmock fund need to be clarified, the minutes of July 11
were accepted.
Mary Trometer will meet with the Town of Lexington’s financial personnel and talk with
MCC’s financial people. She will present a treasurer’s report at the next meeting.
Rather than be part of a group effort in presenting a gift to the Library, the members of the
previous Lexington Arts Council (LAC) preferred to make a separate donation. They decided on
a sculpture, to be paid for from the $5,000 Patrons Fund. Barbara and Allan Adolph will meet
with the Cary Librarian about it and will report back to LAC before Allan’s term expires on
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October 1.
Bill Janovitz will be responsible for the Patrons Fund. Mary gave him a copy of the letter used
for the last public solicitation (2004). Previous Council members felt that the last public
solicitation wasn’t worth the effort—1553 letters were sent which yielded $583.97 after
expenses. Bill will research the feasibility of future public solicitations for this Fund.
Local Cultural Councils are required to maintain a minimum of five members. Mary will send us
copies of the brochure that she designed for Discovery Day, which will be useful in our
recruitment efforts for new members.
Re unencumbered funds: Barbara noted that there are 3 grantees who did not submit their forms
for reimbursement. They have to perform within a year from the time they are acknowledged as
a recipient. Cynthia Ardell submitted her forms in April, but it wasn’t clear that she was
reimbursed. Susan Harris will perform on September 28 at 2 p.m. at Cary Library. Marcia Steere
of Sharing a New Song did not submit a form. Mary will call all of these grantees and clarify
their standing.
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The public must be notified about LAC/MCC grants and deadlines by September 1. Janet will
get a list of school principals. Barbara will devise a letter which she will send to us for review.
After reminding us that we must complete the Basics Training Course, Barbara adjourned the
meeting at 9:15 p.m. The next meeting will be at 7:30 p.m., September 11, Rm. 111 in the Town
Office Building.
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/s/ Janet Post, Secretary