HomeMy WebLinkAbout2007-02-05-ARTS-min
Lexington Council for the Arts (LCA)
Minutes for Meeting of February 5, 2007
Room 111, Town Office Building
Present: Barbara Ciampa, Chair; Jonathan Cue; Jackie Hawkinson; Bill Janovitz; Janet Post,
Secretary; Louise Cady-Fernandes
Absent: Mary Trometer, Treasurer; Sirarpi Heghinian Walzer
Guest: Jean Hart
Call to Order and Welcome New Members
Chair Barbara Ciampa called the meeting to order at 7:10 p.m. Barbara introduced prospective member
Jean Hart, President-Elect of the Lexington Arts and Crafts Society. Jean explained the organization of
the Arts and Crafts Society and thought that they and the Council for the Arts are naturally suited.
Barbara reminded Jon and Louise to complete their MCC On-Line Training. She announced that Jane
Buchbinder and Daniel Kerstner are leaving MCC and explained the various ways that MCC personnel
are helpful to local cultural councils.
Secretary’s Report
Janet agreed to distribute the minutes earlier as requested. Bill asked that the January minutes be
[not Bill] reported that the LAC can buy a mailing list from the
corrected to read, “Barbara
Chamber of Commerce for $30.” The January minutes were then approved.
Treasurer’s Report
Mary will monitor the transfer of state grant money in the town treasurer’s office. Janet will
prepare the letters of final approval for grant recipients.
Barbara read a paragraph from MCC Guidelines which requires LCCs to establish a
subcommittee of the Treasurer and one other member who will be authorized to approve all
payments and accounts. The subcommittee is so established with Mary and Louise as members
whose actions will be reported to the full council at meetings.
Letters of Approval
The final letters of approval will ask the school grant recipients to include the MCC logo along
with a statement of support received from LCA and MCC on the field trip permission slips as
well as in the PTO newsletters. Barbara asked that the names of all LCA members’ names be
listed on the approval letters. Janet will write letters of approval for PASS and LCC grant
recipients and bring them to the next meeting for the Council’s approval..
New LCA Logo?
Jonathan presented his idea of replacing the Minuteman statue’s gun with a horn, out of which
would pour “notes” representing various art forms. Jon and Jean will work on the new logo. It
should be iconic and representative of each of the arts, and possibly in color.
Council Name
We formally established Lexington Council for the Arts as the official name of this committee.
Patrons Fund
Barbara read MCC guidelines for the fundraising coordinator, which would pertain in our case to
the Patrons Fund. Bill and Jon will define their roles from these guidelines.
Bill and Jon met with personnel at Peet’s Coffee in Lexington Center. Peet’s doesn’t give
money, but would donate a gift basket or coffee for an LCA event. Jon and Bill made calls to
selected merchants in the Chamber of Commerce book. Bill obtained a grant application from
the local Starbucks.
Janet suggested that we inquire about enclosing an envelope/letter soliciting donations with one
of the quarterly property tax bills.
Jon will see if the schools require a parental permission slip for field trips to the Boston
Symphony. If so, they could add a line saying, “This trip was partially funded by the Lexington
Council for the Arts. If you believe your child benefited from this trip, please consider making a
donation to LCA.”
Jon reported that Mary found a list in past records of people who made contributions to the
Patrons Fund.
Jon suggested making a window decal for businesses and others who donate to the Patrons Fund.
All members agreed that it would be good to have an LCA-sponsored public event.
New Business
Barbara said that a committee has been approved by the Selectmen for celebrating Lexington’s
Tri-Centennial in 2013. We agreed that the Council should be involved in some way. Jackie
will contact Tri-Centennial Committee members Cynthia Savage or Susan Rockwell.
Adjournment
The meeting was adjourned at 8:35. The next meeting will be on March 5, 2007, 7:00 p.m.,
Room 111, Town Office Building.
Respectfully submitted,
/s/ Janet Post, Secretary