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HomeMy WebLinkAbout2008-06-02-ARTS-min Lexington Council for the Arts Minutes for Meeting of June 2, 2008 Room 111, Town Office Building Present: Barbara Ciampa, co-chair, Zoe Perry Wood, co-chair; Janet Post, Secretary; Jonathan Cue; Jackie Hawkinson; Mary Trometer, Treasure; Sirarpi Heghinian Walzser; George Burnell Absent: Jan Goplerud; Bill Janowitz; Myron Rosenblum; Louise Cady-Fernandes Call to Order Barbara called the meeting to order at 7:15 Secretary's Report The minutes for the May ‘08 meeting were accepted. Treasurer's Report There is a balance of $ 11,178.16 in the treasury. It was noted that there is 2, 347.16 in the Patrons Fund. There was a discussion about how the web-hosting bill is paid through Sirarpi’s credit card. A better way to handle that bill was discussed. The treasurer's report was accepted. Report on Discovery Day and the Art Hunt Barbara and Jackie reported that the table and the pencils were a great success. She gave away more than 100 pencils. Parents were appreciative of the Art Hunt. Janet went to the library and picked up the Art Hunt forms. There were about one dozen. It was discussed that next year we should distribute them to the schools so that we really reach the children. All agreed that our presence at Discovery Day was well worth it. It also fulfills the MCC requirement to reach out to the community. Dimmock Award There was enough interest to make up the entire award, so we did not need to add any money from the LACK funds. The award was given to Michiline Soley. Web site There is currently a discussion among the Selectmen about how websites for Committees are organized. The Selectmen don’t want to edit the websites but they also don’t want Committee websites saying things that are not town policy. A town staff person runs the town webpage. The Town manage has a website committee. It was noted that all other towns with Arts Councils have webpages. There is currently no policy about Committee websites in Lexington. The Selectmen are working on a policy, but according to George, “This is a moving target.” According to George, there are 50 Town Committees whose main job is to advise the Selectmen on how to allocate the budget etc. The plan for the webpage is currently for seven pages: Home, Grants, Arts in Lexington, current events, support us. George will speak with the Town Manger about our webpage proposal. He will see what is the best way for us to proceed. George reminded us that he said a year a go that he wants to help us to expand our horizons. Sirarpi feels that she cannot keep the website up while we wait for feedback from George. October 2008 Barbara and Zoe met with MCC the organizers of the fall event at the Museum of Our National Heritage. They have asked us to come up with ideas for gifts for the guests. Jon stated that he and Bill spoke with Peets and they would be willing to put together a gift basket. An idea of having Minutemen and drummers appear at the event. Everyone is encouraged to think of some ideas Patrons Fund Ideas were discussed about fundraising Summer Meetings July does not look like a good month to meet, because many people will be away. Our next meeting will be on August 25th at 7:00 PM in room 111 of the town office building. Meeting adjourned at 9:15