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HomeMy WebLinkAbout2007-11-20-REC-min Town of Lexington Recreation Committee Frederick DeAngelis, Chairman Tel: (781) 862-0500 x262 Richard Thuma, Vice Chairman Fax: (781) 861-2747 Sandra Shaw Robert Boudreau Wendy Rudner RECREATION COMMITTEE MEETING November 20, 2007 Ellen Stone Room, Cary Hall Members Present: Sandra Shaw, Robert Boudreau, Rick DeAngelis, Dick Thuma, Wendy Rudner Staff Present: Karen Simmons, Sheila Butts, Peter Coleman, and David Pinsonneault Others Present: Tony Porter, LHS Athletic Director; Paul Mazur, President, Lexington Youth Lacrosse AGENDA: 1. Citizens and Other Boards There were no citizens or other boards present. 2. Recreation Committee Meeting Minutes th Dick Thuma moved and Bob Boudreau seconded approval of the October 17 Recreation Committee minutes. The Recreation Committee approved the motion 5 – 0. 3.Youth Sports Council Update Peter Coleman, Supervisor of Recreation, provided the Recreation Committee with background information about the proposed Youth Sports Council, including the th questions and issues raised at the September 19 Summit. He then offered the Recreation Committee a proposal (attached) for the “charge” and framework of the Youth Sports Council. The Recreation Committee with input from Lexington High School Athletic Director, Tony Porter, and Lexington Youth Lacrosse President, Paul Mazur, discussed and debated the proposed membership, terms of office, and number of yearly council meetings, as well as an appropriate schedule of reports to the Recreation Committee. Karen Simmons told the Recreation Committee that she, Peter and Dave Pinsonneault would meet to review and revise the proposed Council charge, based upon the 1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420 suggestions of the Recreation Committee. She would then review the proposal with the Town Clerk and report back to the Recreation Committee. 4. Capital Projects Karen Simmons reviewed the FY2009 Capital Project requests and presenters of the articles at the 2008 Town Meeting. Dick Thuma will present the Old Reservoir Management article; Bob Boudreau will present the Park Improvements article; Sandra Shaw volunteered to present the request for renovation of the Park Drive Bathrooms; and Dick Thuma will present the $60,000 Supplemental Appropriation Request for Article 29A of 2007 - the Center Basketball Court reconstruction. Karen Simmons explained that the drainage work needed on the Center Basketball courts, plus the cost of equipment, surfacing materials and ADA requirements caused the initial bid to be much higher than anticipated. Dick Thuma, Sandra Shaw and Bob Boudreau all voiced their opinion that the supplemental monies requested should not be taken from the Enterprise Fund. Dick Thuma motioned that “Town Meeting be asked to appropriate $60,000 from the Tax Levy to fund the excess costs of the Center Basketball Court reconstruction.” Bob Boudreau seconded the motion. The Recreation Committee approved the motion 5 – 0. 5. Recreation Report ?? Tim Carruthers, President of Lexington United Soccer Club, would like to attend the December or January Recreation Committee meeting to discuss the placement of temporary lights at Lincoln Park in 2008. Karen Simmons reviewed the commitment the Recreation Committee made to the Board of Selectmen in 2002 not to support any type of lights at the Lincoln fields. ?? Karen Simmons publicly thanked Lexington United Soccer Club for paying for the new signs at Lincoln, Clarke, Diamond, Harrington and the Center Complex. The signs say: “Regular and/or organized use of the field requires a permit per order Lexington Parks and Recreation”. ?? Karen Simmons reported that Keith McHugh, Eagle Scout candidate, had recently completed his Eagle Scout Project, which included designing, building and installing two communication boards at the Old Reservoir. One board is located in the Old Reservoir Parking Lot adjacent to the walking path, and the second communication board is next to the access road behind the Bridge School immediately before the Picnic Area. Karen Simmons told the Recreation Committee that she has spoken with two other Eagle Scout candidates who are interested in completing their projects through Lexington Recreation. One candidate is interested in building picnic tables for placement in front of the Town Pool Complex, while the other may design, build and install picnic tables near the Center Playground structure. ?? Two bid proposals have been received for the Open Space and Recreation Plan. Both proposals are being reviewed. Karen Simmons and the Procurement Officer, Jim McLaughlin, will open the price proposals next week. ?? The Golf Cart Lease at Pine Meadows expires at the end of the year. Karen Simmons told the Recreation Committee that the new bid proposal deadline for 2/24/2009 2 the Golf Cart Lease closes on December 6, 2007. The new lease is for 15 electric golf carts. ?? Karen Simmons informed the Recreation Committee that the Town approved an extension of the New England Golf contract for one additional year, through December 31, 2008. ?? As part of an ongoing process to improve the Pine Meadows Golf Club, renovations have been completed on the sand bunkers at the sixth fairway. The work included the elimination of the bunker behind the green, as well as reconstruction of the bunkers to the right and left of the green. ?? Karen Simmons reported to the Recreation Committee that there would be a report on Fox 25 News within a few weeks on a Lexington United Soccer Club coach. The Recreation Committee briefly discussed the possible ramifications of the Fox News story as well as the obligations of the Town regarding the administration of the CORI laws. Rick DeAngelis motioned that the Town Manager be asked to obtain Town Counsel’s opinion respective of the obligations of the Town, the Recreation Department and the Recreation Committee regarding the Massachusetts CORI regulations. The Recreation Committee approved the motion 5 – 0. According to Karen Simmons the Recreation Department complies with Massachusetts General Law regarding Criminal History checks on all volunteers and employees. Parks Report 6. ?? Dave Pinsonneault reported that the Request for Quotation for field and backstop work at the Bowman School included fencing costs for the Lexington Skate Park. ?? Dave Pinsonneault will be meeting with Tutela Engineering in December to discuss the Center Playfield Study. ?? The draft of the Pine Meadows Hydrology Study should be available in December. 7. New Business Sandra Shaw recommended that the Recreation Committee meetings begin at 7:00 p.m. rather than 7:30 p.m. The Recreation Committee supported this recommendation that all future meetings begin at 7:00 p.m. The next meeting of the Recreation Committee is scheduled for Wednesday, December 19, 2007 at 7:00 p.m. in room G15 of the Town Office Building. The meeting was adjourned at 9:30 p.m. 2/24/2009 3