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HomeMy WebLinkAbout2007-10-17-REC-min Town of Lexington Recreation Committee Frederick DeAngelis, Chairman Tel: (781) 862-0500 x262 Richard Thuma, Vice Chairman Fax: (781) 861-2747 Sandra Shaw Robert Boudreau RECREATION COMMITTEE MEETING October 17, 2007 Room G15, Town Office Building 7:00 P.M. Members Present: Sandra Shaw, Robert Boudreau, Rick DeAngelis, Dick Thuma, Wendy Rudner Staff Present: Karen Simmons, Sheila Butts, and Dave Pinsonneault AGENDA: 1. Citizens and Other Boards There were no citizens or other boards present. 2. Recreation Committee Meeting Minutes Bob Boudreau moved acceptance of the minutes. Sandra Shaw seconded. The minutes of the September 19, 2007 Recreation Committee were accepted 4 – 0. 3. Rindge Park – Veterans Dick Thuma recapped the previous discussions by the Recreation Committee regarding the renaming of Rindge Park in honor of Lexington veterans. The Recreation Committee debated the pros and cons of naming the park as a memorial to veterans who had died during World War II versus renaming the park in honor of all Lexington residents who have served their country in wartime. Dick Thuma moved that the Recreation Committee recommend to the Board of Selectmen that Rindge Park in East Lexington be renamed Veterans Park in honor of those residents of Lexington who had served their country in times of war. Bob Boudreau seconded the motion. The Recreation Committee voted 4 – 0 in favor. Rick DeAngelis will draft a letter to the Board of Selectmen, on behalf of the Recreation Committee, with the aforementioned recommendation. 1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420 4. Lexington United Soccer – request for lights Karen Simmons presented a request from the Lexington United Soccer Club to place thth portable lights at the Center Track field from October 20 through November 17 from 5:00 to 8:00 p.m. LUSC has been granted permission to do this for the past three years. The lights will be placed off of the track surface and removed from the area after th November 17. Rick DeAngelis moved that the Lexington Recreation Committee approve the temporary placement of portable lights at the Center Track field for use by Lexington United Soccer thth Club, October 20 through November 17 subject to the following conditions set forth in an email from Karen Simmons to Tim Carruthers, President of Lexington United Soccer Club: ??Lights must be turned off by 8:10 p.m. ??They must be located a minimum of six (6) feet from the outside of the running track and NOT placed on the rubber track surface. ??Provide safe storage and handling of fuel. Per the Lexington Fire Department, the units must be off and cool before refueling. ??Indemnification of the Town of Lexington in the event of a fuel spill causing the necessity of hazardous materials clean up. ??LUSC will pay all costs associated with the lights. ??LUSC must provide proper supervision and LUSC will assume all liability related to the lights. The lights must be removed from Town property no later then November 20, ?? 2007. The Recreation Committee voted in favor of the Dick Thuma seconded the motion. motion 4 – 0. 4. Capital Projects Karen Simmons distributed the final copy of the Five Year Capital Plan approved by the Recreation Committee in August. She reported that the Capital Expenditures Committee was meeting on October 24, 2007 to review the plan. She will inform members of the Recreation Committee of the time and location of the meeting as soon as she receives the information. Dick Thuma asked if the updated costs for the renovation of the Valley Tennis and Center Basketball courts had been received. Karen Simmons and Dave Pinsonneault explained that they had met with representatives of Geller Sport regarding the project and were still awaiting updated pricing figures. Dick Thuma asked if a report needed to be made to Town Meeting, and a request for supplemental monies included. Karen Simmons told the Committee that she has spoken with the Budget Officer and there is a Supplemental Capital Budget, which may be presented to Town Meeting in the spring, if necessary. She is hopeful, however, that with modifications to the project no supplemental money will be necessary. She explained that while some site amenities (surfacing colors, fencing specifications) would be altered, the scope of work for the renovation of the Valley Tennis and Center Basketball Courts would not change. 2/24/2009 2 5. Recreation Report ??Karen Simmons provided the members of the Recreation Committee with a copy of the Community Preservation Fund Recreation Use information packet. She believes that the proposed renovation of the dam and gatehouse at the Old Reservoir falls under the recreational use provisions, and is hopeful that the Community Preservation Committee will fund this Capital item. ??The Recreation Committee received the most current USGA Report for Pine Meadows Golf Club. Karen Simmons and Dave Pinsonneault noted that this report provides the Town with a good service, as it looks at fairway and greens conditions and can provide recommendations for continued turf and course improvements. Dick Thuma asked when the Pine Meadows Hydrology Study would be completed. Dave Pinsonneault responded that the Department hopes to receive a final copy within two to three weeks. Mr. Thuma also inquired if the $400,000 figure listed for FY 2010 Capital Improvements at Pine Meadows was an accurate figure. Dave Pinsonneault and Karen Simmons answered that this was a “placeholder” that would be updated after the recommendations were reviewed. Steven Kay, Golf Course Architect, will be at Pine Meadows on Thursday, th October 18 to lay out the placement of the new bunkers at the 6 hole. This is part of an ongoing project to renovate and upgrade the sand bunkers at Pine Meadows. ??Karen Simmons informed the Committee members that the FY 2009 Operating Budget recommendations are due on October 26. She is meeting with the Town Manager on November 2 to review the proposed Recreation budget. ??Staff is currently working on planning and scheduling winter and spring Recreation offerings. The Department will begin planning summer activities in November. ??The Town Pool Study has not been finalized. Karen Simmons and Dave Pinsonneault have met with the project manager from BH&A, Inc. to discuss the status of the report and to further explain the goals and expectations of the study. To date the information provided is not what was requested in the scope of work. Karen Simmons and Dave Pinsonneault will set up a meeting with the Project Manager and the owner of the company. ??Rick DeAngelis asked if signs could be constructed and placed on baseball and softball field fencing and backstops stating “No Golf Playing” and “No Hitting into the Backstop Allowed”. Dave Pinsonneault will review this and get cost estimates for signs and report to the Committee in November. Karen Simmons asked where the money for the signs would come from. 6. Parks Report ??Dave Pinsonneault reported that two responses have been received for the RFP for the Center Playfield Drainage project. He is in the process of reviewing the proposals and is hopeful that the project can start within a few weeks. ??The field permit signs, which were paid for by Lexington United Soccer Club, have been installed at Clarke, Diamond and Lincoln. 2/24/2009 3 ??Dave Pinsonneault reported that they are waiting for the contractor to begin the Bowman School field improvement project. He also told the Recreation Committee members that the work at the Fiske School fields is nearing completion. ??In response to a question by Dick Thuma, Dave Pinsonneault told the Committee that he would have the necessary information and cost estimates for the Skate Park fencing by the November meeting. 7. New Business Wendy Rudner distributed the most recent minutes (attached) of the Lincoln Park Subcommittee meetings. The next meeting of the Recreation Committee will be held on November 20, 2007 at 7:30 P.M. in the Ellen Stone Room (Cary Hall). The meeting was adjourned at 7:40 p.m. 2/24/2009 4