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HomeMy WebLinkAbout2004-10-20-REC-min `ou5 MOgN� 09. ins .0 Town of Lexington ,;, / 4 9 ° ill _- ' Recreation Committee a 1 APRIL 19' 3 m <FXI NGT0o Sandra Shaw Chairman Tel (781) 862-000 x262 Pamela Varrm, Vice Chairman Fax. (781) 861-2747 Frederick DeAngelis Donald A. Chisholm Richard Thuma RECREATION COMMITTEE MEETING October 20 2004 Amended 11/17/04 Re amended and accepted 4-0-1 on 12/15/04 Members Present: Sandra Shaw Pam Varrm, Don Chisholm, Rick DeAngelis, Dick Thuma Staff Present: Karen Simmons, Sheila Butts, Dave Pmsonneault Others Present: Shirle` Stolz, Capital Expenditures Committee AGENDA 1 Citizens and Other Boards There were no citizens wishing to speak. 2. Meeting Minutes The minutes of the September 15 2004 Recreation Committee meeting were accepted 4-0-1 3 Lincoln Park Sub-Committee Pam Varrm reported that she had spoken with Lvnne Wilson of the LPSC The LPSC has no immediate issues or concerns Ms Varrm also told the Recreation Committee that she had recentl` completed a walk through of the new Fitness Path. She indicated that there were some stations that might need a retrofit to allow more accessibilit\ for those in wheelchairs She also reported that students from the LABBB program were going to do another walk through and review of the Fitness Path. She will report their findings at an upcoming meeting. Sandra Shaw asked if there had been recent reports of water at the Worthen Road end of the path. Some of the fitness stations in the lower park seem to be holding water due to grading issues Don Chisholm said that there appears to be a ver. high water level around the boardwalk that runs through the Hayden land. He wondered if the Vine Brook culvert might be blocked. Dave Pmsonneault said that he has not received an notification of this, but he would look at the site According to Dave, if there is an issue with the culvert DPW might not be able to address it, as it is located on the privatel` owned Hayden propert\ 4 Middlesex Hospital Ad Hoc Committee Karen Simmons informed the committee that the Middlesex Hospital Ad Hoc committee had requested a representative from Recreation. Sandra Shaw noted that she had attended a meeting recentl` and would be happ` to continue to be the liaison. 1625 MASSACHUSETTS AVENUE•LEXINGTON MASSACHUSETTS 02420 2 5. Five Year Capital Plan Dick Thuma reported on the meeting with Bill Harrison of New England Golf, Dave Pmsonneault, Karen Simmons, and Steve Kraemer from Hale\ and Aldrich on October 20th The group met at Pine Meadows and reviewed the Amon Engineering recommendation to replace the dam at the Upper Pond of the golf course It is the opinion of Dick Thuma and Steve Kraemer(Hale` and Aldrich)that total replacement is not necessan Bill Harrison identified concerns with the storm water management at the course and from the 4th green down past the 2nd tee box. Dick Thuma proposed to the Recreation Committee that an RFP be drawn up to engage an engineer to do a `hydrologstud\ of the area, and make a recommendation including the upper pond retaining wall and culvert. Don Chisholm asked about the nature of the work needed. Dick Thuma responded that both he and Steve Kraemer believe that the structural mtegrrt` of the dam is fine However work is required to fix the existing pipes near the spillwa` and create a new overflow system. Also the pond near the 5th fainva` is accumulating silt and should be cleaned out. Karen Simmons explained to the Committee that since there is no mone` in the operating budget to accomplish this work in FY06 it would be placed in the Five Year Capital Plan. Dick Thuma indicated that he would obtain an estimated budget from the engineers for the proposed stud\ He believes that it will cost between$15 000 and$50 000 based on the scope of the work. Karen Simmons recommended to the Recreation Committee that reconstruction of the Valle` Tennis Courts be moved from FY06 to FY07 due to financial impact on the Recreation Enterprise Fund for FY06 Shirle` Stolz, Capital Expenditures Committee, asked the Recreation Committee to attend the October 27th meeting to present prelimman Capital Requests She told the Recreation Committee that Capital Expenditures is interested in including the Lincoln Park bathroom faciht` in the FY06 Capital Plan. The Recreation Committee indicated that the\ believed the Lincoln Park Sub Committee would donate up to $75 000 to the project. Dick Thuma suggested that perhaps local builders might donate materials, supplies and manpower towards the project. Karen Simmons reminded Recreation Committee members that while this was a possibilrk even contractors donating labor would have to adhere to the prevailing wage laws The Recreation Committee suggested that the budget for the Lincoln Park bathroom would be about $250 000 This would include $200 000 for construction plus 10% for architectural services and 10% contmgenc` The Recreation Committee agreed to add the Lincoln Park Bathrooms to FY06 Capital. Don Chisholm reminded the Recreation Committee of their previous commitments to neighborhood associations to replace the fencing at the Rmdge Playground and replace the Tennis Practice Board at the Center Playground. The Recreation Committee discussed these items, and suggested that the\ be included under Park and Playground Improvements in FY06 The fencing mone` would be requested from the Tax Lev\ while the Tennis Practice Board funding would be from the Enterprise Fund. 6. Recreation Report Karen Simmons reported that the proposed Recreation operating budget for FY06 is due b` the end of October and will be submitted as a level service budget. 7 Parks Report Dave Pmsonneault reported that all is proceeding normall` with the Parks Department and Parks projects He will provide a more substantial report at the November meeting. 8 New Business The next meeting of the Recreation Committee will be held on November 17, 2004 at 7.30 p.m. in Room G15. 3 The meeting was adjourned at 8 50 p m.