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HomeMy WebLinkAbout2004-10-20-REC-min Town of Lexington Recreation Committee Sandra Shaw, Chairman Tel: (781) 862-0500 x262 Pamela Varrin, Vice Chairman Fax: (781) 861-2747 Frederick DeAngelis Donald A. Chisholm Richard Thuma RECREATION COMMITTEE MEETING October 20, 2004 Amended 11/17/04 Re amended and accepted 4-0-1 on 12/15/04 Members Present: Sandra Shaw, Pam Varrin, Don Chisholm, Rick DeAngelis, Dick Thuma Staff Present: Karen Simmons, Sheila Butts, Dave Pinsonneault Others Present: Shirley Stolz, Capital Expenditures Committee AGENDA 1. Citizens and Other Boards There were no citizens wishing to speak. 2. Meeting Minutes 4-0-1. The minutes of the September 15, 2004 Recreation Committee meeting were accepted Lincoln Park Sub-Committee 3. Pam Varrin reported that she had spoken with Lynne Wilson of the LPSC. The LPSC has no immediate issues or concerns. Ms. Varrin also told the Recreation Committee that she had recently completed a walk through of the new Fitness Path. She indicated that there were some stations that might need a retrofit to allow more accessibility for those in wheelchairs. She also reported that students from the LABBB program were going to do another walk through and review of the Fitness Path. She will report their findings at an upcoming meeting. Sandra Shaw asked if there had been recent reports of water at the Worthen Road end of the path. Some of the fitness stations in the lower park seem to be holding water due to grading issues. Don Chisholm said that there appears to be a very high water level around the boardwalk that runs through the Hayden land. He wondered if the Vine Brook culvert might be blocked. Dave Pinsonneault said that he has not received any notification of this, but he would look at the site. According to Dave, if there is an issue with the culvert DPW might not be able to address it, as it is located on the privately owned Hayden property. 4. Middlesex Hospital Ad Hoc Committee Karen Simmons informed the committee that the Middlesex Hospital Ad Hoc committee had requested a representative from Recreation. Sandra Shaw noted that she had attended a meeting recently and would be happy to continue to be the liaison. 1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420 2 5. Five Year Capital Plan Dick Thuma reported on the meeting with Bill Harrison of New England Golf, Dave Pinsonneault, ?? th Karen Simmons, and Steve Kraemer from Haley and Aldrich on October 20. The group met at Pine Meadows and reviewed the Amory Engineering recommendation to replace the dam at the Upper Pond of the golf course. It is the opinion of Dick Thuma and Steve Kraemer (Haley and Aldrich) that total replacement is not necessary. Bill Harrison identified concerns with the storm water thnd management at the course and from the 4 green down past the 2 tee box. Dick Thuma proposed to the Recreation Committee that an RFP be drawn up to engage an engineer to do a “hydrology study” of the area, and make a recommendation including the upper pond retaining wall and culvert. Don Chisholm asked about the nature of the work needed. Dick Thuma responded that both he and Steve Kraemer believe that the structural integrity of the dam is fine. However, work is required to th fix the existing pipes near the spillway and create a new overflow system. Also the pond near the 5 fairway is accumulating silt and should be cleaned out. Karen Simmons explained to the Committee that since there is no money in the operating budget to accomplish this work in FY06 it would be placed in the Five Year Capital Plan. Dick Thuma indicated that he would obtain an estimated budget from the engineers for the proposed study. He believes that it will cost between $15,000 and $50,000 based on the scope of the work. Karen Simmons recommended to the Recreation Committee that reconstruction of the Valley Tennis ?? Courts be moved from FY06 to FY07 due to financial impact on the Recreation Enterprise Fund for FY06. Shirley Stolz, Capital Expenditures Committee, asked the Recreation Committee to attend the ?? th October 27 meeting to present preliminary Capital Requests. She told the Recreation Committee that Capital Expenditures is interested in including the Lincoln Park bathroom facility in the FY06 Capital Plan. The Recreation Committee indicated that they believed the Lincoln Park Sub Committee would donate up to $75,000 to the project. Dick Thuma suggested that perhaps local builders might donate materials, supplies and manpower towards the project. Karen Simmons reminded Recreation Committee members that while this was a possibility, even contractors donating labor would have to adhere to the prevailing wage laws. The Recreation Committee suggested that the budget for the Lincoln Park bathroom would be about $250,000. This would include $200,000 for construction plus 10% for architectural services and 10% contingency. The Recreation Committee agreed to add the Lincoln Park Bathrooms to FY06 Capital. Don Chisholm reminded the Recreation Committee of their previous commitments to neighborhood ?? associations to replace the fencing at the Rindge Playground and replace the Tennis Practice Board at the Center Playground. The Recreation Committee discussed these items, and suggested that they be included under Park and Playground Improvements in FY06. The fencing money would be requested from the Tax Levy, while the Tennis Practice Board funding would be from the Enterprise Fund. 6. Recreation Report Karen Simmons reported that the proposed Recreation operating budget for FY06 is due by the end of October and will be submitted as a “level service” budget. 7. Parks Report Dave Pinsonneault reported that all is proceeding normally with the Parks Department and Parks projects. He will provide a more substantial report at the November meeting. New Business 8. November 17, 2004 at 7:30 p.m. in The next meeting of the Recreation Committee will be held on Room G15. 3 The meeting was adjourned at 8:50 p.m.