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HomeMy WebLinkAbout2002-06-27-REC-min Town of Lexington Recreation Committee Sandra Shaw, Chairman Tel: (781) 862-0500 x262 Pamela Varrin, Vice Chairman Fax: (781) 863-2350 Frederick DeAngelis Donald A. Chisholm Richard L. Neumeier RECREATION COMMITTEE MEETING June 27, 2002 Members Present: Sandra Shaw, Dick Neumeier, Pam Varrin Staff Present: Karen Simmons, Sheila Butts, Kelly Archidiacono, Recreation Intern Others Present: David Williams and Nell Walker, Lincoln Park Sub-Committee; Bob McConnell, Lexington Skate Park Committee AGENDA 1. Recreation Meeting Minutes th Dick Neumeier moved to accept the minutes of the April, May and June 5 The minutes Recreation Committee meetings. Pam Varrin seconded the motion. were accepted by a vote of 3 –0. 2. Skate Park Update Karen Simmons reported to the Recreation Committee that she and Dave Pinsonneault had met with Bob McConnell and the contractor scheduled to install drainage at the Skate Park. The Town Engineering Department has notified the Skate Park Committee that all drainage must be in place prior to laying the cement and installing any skate events. She also detailed a letter sent to Bob McConnell regarding risk management items that the Skate Park Committee and future skaters must adhere to. In order for The Town of Lexington Recreation Department to be properly insured, the Risk Management representatives require proper signage be installed at the site, fencing surround the skate park, prohibition on any wooden ramps or skate events, and inspections on a regular basis. Bob McConnell also mentioned that a doctor from Mt. Auburn Hospital has offered to pay for the Skate Park “rules and regulations” sign, and assist the Skate Park Committee with appropriate verbiage for the sign. 1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420 The Recreation Committee briefly discussed the status of the Skate Park. 3. Lincoln Park Sub-Committee Update Nell Walker, representing the sub-committee, informed the Recreation Committee that they are in the process of requesting another approval letter from Hayden for a feasibility study to open the Vine Brook. The Lincoln Park Sub-committee hopes to get money for the study at the start of the new fiscal year. The money will be overseen jointly by the Conservation and Recreation Departments. 4. Harrington Elementary School Project Karen Simmons reported that she and Dave Pinsonneault had recently attended a meeting on the plans for the new Harrington School. The Recreation Department will definitely lose one ¾ size and one full size soccer field. There is also the possibility that a second full size field will be out of service during the building construction. Karen told the Recreation Committee that she has asked the School Department to investigate the inclusion of a ¾ or full size field behind the existing school building. At this point, Recreation will have use of the fields this summer and probably this fall. However, the fields may not be available in Spring 2003. Pam Varrin asked if there were a possibility of additional fields being added to the overall school plan. Karen Simmons responded that the School Department has asked the architect to look at all available options. There needs to be adequate parking, and an access path to the fields for DPW and participants. Karen Simmons and Dave Pinsonneault will attend the next meeting on the Harrington construction. At that time schematics will be available, and discussion can begin on possible Recreation use of the new school building. 5. Lincoln Park Fields Update The contract has been signed with Patrick Maguire, Geller Sports. There will be a “Clerk of the Works” overseeing the project. Haley and Aldrich will handle the onsite supervision of the subsurface. Pat Maguire is hiring Welch Engineering to do the survey, delineate and lay out the wetlands on the site plan. David Williams noted that Hayden mapped out the wetlands when they built their addition. Karen Simmons said that the determination survey is good for only three years. The Recreation Department needs the current Wetlands Delineation. She will check with Karen Mullins, Conservation, to see if she has the Hayden survey and map on file. Dick Neumeier asked when the survey would be completed. Karen replied that the golf course survey is not yet completed. Welch Engineering should begin Lincoln Park in two to three weeks. Pat Maguire’s goal is to go in front of the Conservation Commission in August. Dick Neumeier asked if a Recreation Committee member should attend the Conservation meeting. Karen Simmons told him that when the Department is notified of the date and time of the meeting she would in turn notify members of the Recreation Committee. Although it is not necessary for members to attend (Pat Maguire will handle the entire presentation), they are more than welcome to show support by their presence. 2 Karen told the Recreation Committee that the goal is to have everything set and in place so that the initial construction work can begin in late fall or early winter. The project will take sixteen to twenty weeks to complete. The Department wants to open the new fields in late June 2003. 6. Capital Project Update ?? Athletic Field Improvement i. Karen Simmons reported to the Committee that the Department is now on its fourth fence subcontractor. ii. The fencing has been a real problem. The previous contractors did a very poor job with fencing materials, ties and posts. Many were far below the specifications and have to be replaced. iii. The Center and Diamond field backstops do not meet specifications and need to be replaced after the season to minimize disruption. iv. New England Seal Coating is the current tennis court contractor. The Clarke Courts are finished except for fencing. At the Center, Courts 7 th through 10 are completed. Courts 1 and 2 are scheduled for June 28. th Courts 3 through 6 will be completed the week of July 4. v. The tennis posts and nets have been rejected. They will all be replaced when the stock arrives. vi. Public Works had a problem with their first mowing of the new field at Clarke. The contractor has taken it over again. He will provide a maintenance contract on the field through September 2002. Pam Varrin asked about the drainage situation at Clarke. Karen reported that the Parks and Engineering Departments are working jointly to resolve the situation. ?? Pine Meadows Phase I – 95% Complete The contractor did not follow code with the fuel tank. This should be resolved soon. ?? Pine Meadows Phase II Once the survey is completed the Department hopes to go out to bid the project by August. It is necessary to complete work on the maintenance building by October. The final roadwork to the maintenance building must be completed prior to the March 2003 opening. Karen Simmons also indicated to the Recreation Committee that the temporary parking at the golf course is working out very well, and has been well received by golfers. 7. Recreation Report Karen Simmons mentioned to the Recreation Committee members that they might receive letters from Lexington parents regarding the “Age 5 Policy” at the Town Pool. The current policy has been in place for many years. Children age 4 and under are not permitted in any pool other than the wading pool. The policy is in place because of both safety and sanitary concerns at the facility. 3 8. New Business th The next meeting of the Recreation Committee will be held on July 17, 6:30 P.M., at the Pine Meadows Golf Course. Dinner will be served, followed by a tour of the course. The meeting was adjourned at 8:30 P.M. 4