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HomeMy WebLinkAbout1999-12-15-REC-min Town of Lexington Recreation Committee Sandra Shaw, Chairman Tel: (781) 862-0500 x262 Pamela Varrin, Vice Chairman Fax: (781) 863-2350 Frederick DeAngelis Donald A. Chisholm Richard L. Neumeier RECREATION COMMITTEE MINUTES December 15, 1999 Members Present: Sandra Shaw, Pam Varrin, Dick Neumeier, Don Chisholm, Rick DeAngelis Staff Present: Karen Simmons Others Present: Gerard Moloney of Halyard Builders Andy Friedlich, Jack Cunha, Cheryl Hutchinson, Bob McConnell of the Skateboard/Inline Park Committee AGENDA: 1. Meeting minutes of November 16, 1999 will be reviewed at the next meeting. 2. Gerard Moloney of Halyard Builders Gerry Moloney has purchased from Carter Scott a development on Winter Street in Lexington called “Lexington Park”. Included in Carter Scott’s proposal to the Planning Board in 1998 were improvements to the Marvin Street Playground and the granting of an easement by the Town for an emergency access path. Moloney would like to continue working with Recreation to pursue formal agreement on the recreation area improvements to be completed and on the arrangements necessary for the required easement. He met recently with Brian Gilbert to review the following proposed improvement at Marvin Playground: 1. Install granite step/stonedust path connecting Cushing Street to playground. 2. Remove, grade, and install new asphalt on basketball court. 3. Regrade field and install (2) swales to channel drainage to lowland at rear of field. 4. Plant new grass on disturbed field area. The easement requested is for a ten foot wide emergency access path that would only be used for emergency vehicle. The Recreation Committee moved to accept the proposal of Halyard Builders and in return recommend that the Board of Selectmen approve the drainage and emergency easements. In addition, Moloney should use his best efforts to make the path without 1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420 2 steps. All members of the Recreation Committee voted in favor of the proposal 5/0. Rick DeAngelis will write a letter from the Recreation Committee to the Board of Selectmen. 3. Don Chisholm- Space Needs Advisory Committee A committee has been formed to look at building space needs for the entire Town. They will be gathering information from each department to assist them with space needs. Regarding the proposed intergenerational center, the Council of Aging wants a “stand alone” facility. The Recreation Committee supports an intergenerational facility. Karen needs to research intergenerational facilities and programs. 4. Pictures were taken for the 1999 Town Annual Report. 5. Skateboard/Inline Park Committee Karen requested a copy of the liability insurance binder for the park. Presently the group has a binder on the policy of Ride and Roll Safely, Inc. They plan to carry the policy for six years. The Recreation Committee asked for information on the strategy for raising money for the project. Cheryl Hutchinson chairs the fundraising committee. The proposed cost is expected to be closer to $100,000. Cheryl is trying to get in-kind services for the project. MDR Construction Co. will donate services worth approximately $35,000. Stop and Shop has made a minimum commitment of $5,000. Jane Lopez of S and F Concrete is coordinating the concrete donation worth approximately $8,000 – 13, 000. There are donation boxes in some businesses. The group also received a Community Police Grant of $10,000. In-kind donations and contributions should net approximately $50,000, leaving approximately $50,000 to be raised. The group will also need to set up a maintenance fund that will be turned over to the Recreation Department. The group proposes to send out three different fundraising letters to families and businesses. Karen Simmons requested copies of the letters for Police Chief Chris Casey and for Recreation. Sandra Shaw suggested that the letters going out to people be personalized. Companies might want to know what the budget is as well as the fundraising strategy. The group plans to excavate and backfill, bringing it up to five inches below its current grade. It will be a 4 –5 day job to excavate the area, take out the peat and put in stone. They will then pour concrete, remove unsuitable material, backfill with special gravel and fence off the area until Spring. If the project does not go forward, the Skateboard/Inline Park Committee would put the area back to grade and seed the area. The Recreation Committee approves this plan. The Skateboard/Inline Park Committee will provide Karen Simmons with a certificate of insurance, fundraising letters, and commitment letters. 6. Karen’s Report Pine Meadows closed for the season on November 30, 1999. Matthew Casparius has been hired as the new Program coordinator and will begin work on December 20, 1999. 3 Recreation Department programs that use Cary Hall will have to move for 1 – 2 weeks in March because of asbestos removal. It is expected that a $50,000 payment in lieu of taxes may be proposed again this year. The draft of the Annual Report was handed out. 7. Brian’s Report Brian was not able to attend the meeting, but Karen presented his report. Brian is disappointed in the survey crew at Harrington. The work has still not been completed. The Highway Department is putting in a sleeve at Pine Meadows and widening the road between rdthth the 3 and 4 holes. The work at the 9 hole has been finished. The tent at the Old Res will be removed for the winter. Neighbors have been calling it an eyesore. 8. Pine Meadows There was a discussion regarding single cart rates at Pine Meadows. Don Chisholm feels that the committee should consider a single cart rate for seniors beyond a certain age, Monday through Thursdays only before 3:00 p.m. This would be considered a reasonable accommodation. It was suggested that next season we could do a survey at the course and include a question on golf cart use, such as if you do not use a golf cart, what prohibits you from renting one? Bill Harrison of New England Golf should do more research on the use of golf carts at similar courses and make it part of his Annual Report. This topic will be added to the agenda on the next meeting. The meeting was adjourned. NEXT MEETING: WEDNESDAY, JANUARY 19, 2000 7:30 P.M. ROOM G - 15