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HomeMy WebLinkAbout1999-05-19-REC-min `�u5 MOgN� op 1775 �c Town of Lexington 4 lit Recreation Committee � � ° a APRIL 19' 3 m a �FXI NGT°' Sandra Shaw Chairman Tel (781) 862-0500 x262 Pamela Varrm, Vice Chairman Fax. (781) 863-2350 Frederick DeAngelis Donald A. Chisholm Richard L Neumeier RECREATION COMMITTEE MINUTES May 19, 1999 Members Present Dick Neumeier, Don Chisholm, Pam Varrm Staff Present Karen Simmons, Brian Gilbert, Matt Casparius AGENDA. 1 The meeting minutes for March 9, March 29, and April 21, 1999 were all approved. 2 Little League Fees Bob McConnell was not able to attend, but would like this issue to tabled until the June Recreation Committee meeting. This was approved although Dick raised issues that he would like to see considered, including having the committee consider raising youth rates 3 or 4 times the current rates In addition to that, the committee would like to try and work out an agreement that if phase II goes through, then the committee would ask for additional funds from youth groups Karen is concerned that yes we could raise rates now, but there is no guarantee that the funds would not be appropriated in another way by Town Meeting. Bob McConnell of Little League will be at the next meeting to give his input on fees Also, Dick would like to know how many scholarships Little League gives out, and whether or not that has changed as fees increase Don feels that we need to review the fee structure and that if we are going to be making drastic changes in it, then we should include fees for school teams to cover the costs of field maintenance It is noted that Dick is reluctant to support fees for school athletics 3 Capital articles Article #30- Brian is starting to get the primary designs for the irrigation system at Harrington. He also needs to hire engineers to do a survey to delineate the wetlands area, which will cost about $1500 00 Karen will see if the Recreation Enterprise has the funds to pay for it As a part of this whole process, Brian needs to meet with the Playground group, John Moynihan, and the 1625 MASSACHUSETTS AVENUE•LEXINGTON MASSACHUSETTS 02420 2 principal again. Don recommends that for safety reasons we put the men's teams closer to the woods, so that we can keep the youth fields out in the open. Article #31- Dick attended the Permanent Building Committee (PBC) meeting to present a detailed description of the article to them. The PBC has decided that they are making only one submission to the State rather than two separate submissions by combining our submission with that of the school department John Moynihan wants Brian McNally and Dick to meet so that they can prioritize the list because he doesn't think that there will be enough money to do all the projects that need to get done The schools want to be involved in prioritizing the list that was already prioritized by the Recreation Committee, because ultimately the schools have final jurisdiction on the funds that will be received. A submission of Clarke tennis courts by the architects has been corrected. The question arose as to why we should re-use material in terms of the backstops at Clarke The Recreation Committee would like to get a copy of the proposal that was submitted to the State by the School Committee Don feels that we should have Rick get their input and get a firm commitment from them for Dick to bring back to the Recreation Committee Brian will ask for a copy for the committee Article #29- Brian gave the committee an update on where we are regarding the Pine Meadows irrigation system. The Engineering Department is backed up with other projects until the first of the year, so it would be then before they could start working on this project Brian is going to look at finding another engineer to develop the specs and find out what has to be put into the bid document, which will be based on the price The committee is concerned that the funds are available and they don't want this project to be prolonged. 4 Meeting Schedule The next Recreation Committee meeting will be held on June 16th at 6 00 p m. We are going to invite Bob McConnell to come to that meeting. For the month of July, the meeting will be on the 28th and will be held at Pine Meadows for a tour of the facility We will meet there at 7 00 p m. Dick is going to be away on vacation from July 2 -26 For the month of August, the meeting has been set for August 18th at 7 30 p m. 5 Discovery Day Discovery Day is Saturday May 29th Don has volunteered to help out from 11-1, and Pam will help from 12-2 6 Karen's Report Jon Jalbert has resigned from his position as Program Coordinator This position has been advertised and closed on May 30th The aquatics facilities will open on June 5th There are still Head Lifeguard and WSI vacancies 3 As requested by the Recreation Committee, Bill Harrison has designed a card system for seniors wishing to lease carts while they play golf. Seniors can prepay for 9 rentals and get the 10th rental free The cost is $108 00 payable in advance The water at the Old Res had to be manually lowered by two feet in order for the sonar treatment to be applied. This was completed successfully in May Karen welcomed Matt Casparius, a summer intern from Green Mountain College 7 Brian's Report Lincoln#2 soccer field will be opening up in the next week or two, and the football field has been seeded with over 500 lbs of grass seed. The equipment for Pine Meadows has been ordered, and Minuteman Tech students will be planting along the roadway At the pool, we are down to one maintenance person. Although we will be ready to open on time, the basic cleaning of the chrome/stainless steel will not happen until after the pool complex opens Brian requested a schedule of summer sports clinics so that he can schedule maintenance at the Center fields He needs 2-3 weeks for the park maintenance The meeting was adjourned at 9 30 p m. Next meeting: Wednesday, June 16, 1999 6:00 p.m. Room G-15