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HomeMy WebLinkAbout2002-12-BOS-min62 -322 Selectmen's Meeting December 2, 2002 A regular meeting of the Board of Selectmen was held on Monday, December 2, 2002 in the Selectmen's Meeting Room at 7:30 p.m. Chairman McSweeney, Mr. Enrich, Mrs. McKenna, Mr. Kennedy; Mr. White, Town Manager; Mr. Lahey, Town Counsel and Ms. Smith, Executive Clerk were present. Public Comments Bob Green of 19 Fair Oaks Drive thanked the Board for a response to his email last Wednesday expressing concern about the lack of completion of the water main project on Fair Oaks Drive. He said he has received a letter from the DPW Director promising to clean up the area and pave it. Rod McNeil of 56 Baskin Road said he has a petition with over 200 signatures asking for a Special Town Meeting regarding field construction at Lincoln Park. Peter Kelly inquired about the upcoming Town Meeting and whether there would be a TMMA information meeting. Mr. White replied he has not heard of any meeting planned. It probably would behoove us to have staff put together just a one -page explanation of what the proposal is that we adopted and get it mailed out to Town Meeting Members. Mr. Kelly said he would like to bring forward an amendment to go back to the start of the program. I also think you don't need to go through opening it up again. People were told they needed to respond by September 30. Any record should be acknowledged. Unibank — Borrowing Unibank Representative David Eisenthal presented the Board with two financing options for February issue for the debt excluded projects (elementary and secondary schools). After several questions from the Board, Finance Director John Ryan indicated he and Mr. Eisenthal would be back with more information showing what costs had been presented to Town Meeting and how the recommended financing options compared to those costs previously presented. Tax Classification Hearing Before the hearing began, Board members and the audience wished Board of Assessors member Bob Foster well and thanked him for his many years of service as he stepped down. Board of Assessors Chair William Jackson reviewed a classification options packet prepared for the hearing. Upon motion duly made and seconded, it was voted to set the CIP factor at 1.7 for this year. 62 -323 Selectmen's Meeting — December 2, 2002 License Renewals Upon motion duly made and seconded, it was voted to issue the following licenses for 2003: All Alcoholic Beverages: Club Veterans of Foreign Wars, Inc. Common Victualler Athenian Restaurant Bertucci's Restaurant Lemon Grass Restaurant The Hartwell House Vinny Testa's Restaurant Innholder Sheraton Lexington Inn Retail Package Goods Store Cheese Etc. Common Victualler Aesops Bagels, Inc. Alexander's Pizza Athenian Restaurant Bertucci's Bruegger's Bagel Bakery Dabin Restaurant Denny's Restaurant Dunkin Donuts/Baskin Robbins Khushboo Lemon Grass Restaurant Lexington Elks Lexington Golf Club Lexington House of Pizza Mario's Italian Restaurant National Heritage Museum New Asia II Peking Gardens Pine Meadows Golf Club Starbucks Coffee The Hartwell House Vinny Testa's Yangtze River Restaurant 62 -324 Selectmen's Meeting — December 2, 2002 Entertainment The Hartwell House Innkeeper/Lodging Battle Green Inn Wild Acre Inn Class I, II and III — Use Cars Lexington Toyota Sales A to Z Auto Wholesale David Riccardi Lexington Auto Sales John P. Carroll Company, Inc. Coin Operated Amusement Devices Josiah Willard Hayden Centre (4 licenses) Lexington Elks (2 licenses) Common Carrier Lexpress Shuttle Service (4 licenses) Resignations /Appointments/Reappointments 20/20 Implementation Committee Upon motion duly made and seconded, it was voted to accept the resignation of Bernard W. Harleston from the 20/20 Implementation Committee. Upon motion duly made and seconded, it was voted to appoint Helen L. Cohen to the 20/20 Implementation Committee. Registrar of Voters Upon motion duly made and seconded, it was voted to accept the resignation of Constance L. Foster as a member of the Registrar of Voters effective December 31, 2002. Lexington Center Committee Upon motion duly made and seconded, it was voted to appoint Frederic Johnson as a member of the Lexington Center Committee for a term to expire September 30, 2003. Upon motion duly made and seconded, it was voted to appoint Joan Zahka as a member of the Lexington Center Committee for a term to expire September 30, 2004. Tourism Committee Upon motion duly made and seconded, it was voted to appoint William Mix to the Tourism Committee for a term to expire September 30, 2003. 62 -325 Selectmen's Meeting — December 2, 2002 Use of Battle Green The Lexington Justice and Peace Committee requested to use the Battle Green to hold a one -hour peace vigil from 5:30 p.m. to 6:30 p.m. on Wednesdays in the months of December and January with the exception of December 25 and January 1. Mrs. McKenna felt it is not appropriate to approve such a request on an ongoing basis. Mr. Enrich felt political demonstrations are an appropriate use of Battle Green. Upon motion duly made and seconded, it was voted 4 -1 (Mrs. McKenna) to approve the request from the Lexington Justice and Peace Committee to use the Battle Green on Wednesdays in the month of December and January for a peace vigil from 5:30 p.m. to 6:30 p.m. Representation at Cable Television Division Hearing Upon motion duly made and seconded, it was voted to authorize the Chairman to designate a member of the Communications Advisory Committee to represent the Board at a Cable Television Hearing on AT &T Broadband's basic tier programming, equipment, and installation rates n December 17, 2002. Buffets Town Manager Assistant Town Manager Linda Vine reviewed the Town Manager FY04 requests: Municipal Salary Adjustment - $185,810, Insurance (without Health) - $762,763, Unemployment Benefits - $52,000, Police & Fire Medical - $53,965, Municipal Services and Expenses - $140,976, Organizational Direction and Admin. - $303,656, Human Resources - $41,930, Town Report - $6,000, Misc. Boards and Committees - $8,755, and Public Celebrations Committee - $25,000. Mr. White reported that the Health Insurance budget request is t $13,807,409 for FY04. He is working on a coalition agreement to increase the employee contribution by $1.5 million. Board members asked many questions regarding the number of new subscribers, number of dental subscribers, number of catastrophic claims, what other communities are self - insured, how long is the escalating health insurance going to continue Upon motion duly made and seconded, it was voted to adjourn at 11:15 p.m. A true record, Attest: Phyllis A. Smith Executive Clerk 62 -326 Selectmen's Meeting December 3, 2002 A meeting of the Board of Selectmen and School Committee was held on Tuesday, December 3, 2002 in the Cafeteria at Clarke Middle School at 7:30 p.m. Chairman McSweeney, Mr. Enrich, Mrs. McKenna, Mr. Kennedy; Mr. White, Town Manager; and Ms. Smith, Executive Clerk were present. School Committee Chairman Scott Burson called the School Committee to order. Selectmen Chairman Leo McSweeney called the Board of Selectmen to order. It was voted by roll call vote: Mrs. McKenna, Mr. Enrich, Mr. McSweeney and Mr. Kennedy to go into executive session for the purpose of discussion collective bargaining. Upon motion duly made and seconded, it was voted to adjourn the open session at 7:35 p.m. A true record, Attest: Phyllis A. Smith Executive Clerk 62 -327 Selectmen's Meeting December 16, 2002 A regular meeting of the Board of Selectmen was held on Monday, December 16, 2002 in Room 125 of Clarke Middle School at 6:30 p.m. Chairman McSweeney, Mr. Enrich, Mrs. McKenna, Mr. Kennedy; Mr. White, Town Manager; Mr. Lahey, Town Counsel and Ms. Smith, Executive Clerk were present. Consent Agenda Upon motion duly made and seconded, it was voted to set the amount of the Assistant Treasurer bond at $180,000. December 16 Special Town Meeting — Article Position Mrs. McKenna asked why $2,000 was added to the appropriation to cover the hiring of additional personnel. I think it is totally inappropriate. The PAYT Coordinator should be able to help in giving out the refunds. Mr. Enrich felt it seems as if we are going to do this and it should not disrupt the office. It is obviously going to be a lot of work. We need to be very careful the way we describe things. Mr. McSweeney felt he could support the $327,000 as the Appropriation Committee has put it. Upon motion duly made and seconded, it was voted 4 -1 (Mrs. McKenna) to support putting forward the Appropriation Committee motion. Special Town Meeting — Lincoln Park Rod McNeil said the petitioners for the Special Town Meeting on the Lincoln Park Construction were asking for protracting or postponing the bid. The Concerned Lexington Citizens and Friends of Lincoln Park in a reported dated December 16, 2002 presented some concerns they have to the construction of three infilled synthetic fields. Mrs. McKenna indicated the petitioners were micromanaging the project. I am particularly concerned with Town Meeting members signatures on the petition. The issue has already been addressed. I think you should think about your actions. It is a total waste of time. The Board of Selectmen has no choice other than to call a Special Town Meeting. Mr. Kennedy indicated his surprise at getting something like this. How do you get things done by revisiting things. At the very beginning of the project, I spoke against it. I was brought around by confidence in a high level of expertise. This is further adding cost to the project. I don't think it is very responsible. There has been a great deal of efforts of many caring and concerned people. I would like to see a way to resolve the issues and not have a Special Town Meeting. 62 -328 Selectmen's Meeting — December 16, 2002 Mr. Enrich also felt the group had their concerns aired ad that a special town meeting is going to be a waste, an exercise in futility. It is unfortunate but clearly the Boards responsible for the construction are prepared to move ahead. Upon motion duly made and seconded, it was voted to call a Special Town Meeting for Wednesday, January 22, 2003 at 8:30 p.m. DPW Facility /Senior Center Reevaluation Advisory Committee Interim Report Paul Lapointe gave the Board an interim status report on the progress of the Committee. The Committee feels it cannot complete its work by February 1 and would like an extension to April 1. There was much discussion about the Committee's timetable, the need for funds in the order of $300,000 for FY04, whether the projects will be ready to be included in the debt exclusion for FY05 and the need to have specific amounts for a specific project at least four weeks before Town Meeting. The Committee did ask that a warrant article be reserved. Upon motion duly made and seconded, it was voted to extend the time for the Committee to complete its work to April 1, 2003. School Building Financing Unibank representative David Eisenthal presented the board with debt estimates for permanent financing of the school buildings program. Upon motion duly made and seconded, it was voted to support permanent financing of $20,000,000 for the secondary school project and $14,000,000 for the elementary school project. Parking Transportation Coordinator Gail Wagner reviewed two parking recommendations to the Board. Upon motion duly made and seconded, it was voted to approve the sale of five additional annual parking permits in the Church of Our Redeemer lot. Upon motion duly made and seconded, it was voted to approve the posting of the first six spaces on Grant Street from Massachusetts Avenue for a maximum of thirty (30) minutes and the remaining six spaces for a two hour maximum. 62 -329 Selectmen's Meeting — December 16, 2002 License Renewals Upon motion duly made and seconded, it was voted to issue the following license renewals: Class II Brian Michael Adley, 405 Waltham Street Lexington Contract Sales, 2 Northgate Circle Coin Operated Amusement Machines Lexington V.F.W. 3007 — 2 licenses Common Carrier A Yankee Line, Inc. Boston Tours, Inc. — 2 licenses Common Victualler Bollywood Cafe, 135 Massachusetts Avenue Boston Sports Club at Lexington, 475 Bedford Street Dunkin Donuts, 373 Waltham Street Dunkin Donuts, 141 Mass. Avenue Dunkin Donuts, 317 Woburn Street Fife and Drum Restaurant /Grill, 758 Marrett Road Friendly's, 1060 Waltham Street Holiday Inn Express, 440 Bedford Street McDonald's/Honey Dew Donut, Route 128 North Nick's Place, 197 Mass. Avenue Peet's Coffee & Tea, Inc., 1749 Mass. Avenue Seattle's Best Coffee, 321 Marrett Road Sheraton Lexington Inn, 727 Marrett Road Starbucks Coffee, 1729 Mass. Avenue Via Lago, Inc., 1845 Mass. Avenue Entertainment Sheraton Lexington Inn Inkeeper/Lodging House Holiday Inn Express, 440 Bedford Street Sheraton Lexington Inn, 727 Marrett Road Resignations /Appointments/Reappointments Lexington Scholarship & Education Fund Board Upon motion duly made and seconded, it was voted to accept the resignation of Pauly Joe Kemler and appoint Stana Gnatovich to the Lexington Scholarship & Education Fund Board. 62 -330 Selectmen's Meeting — December 16, 2002 Minutes Upon motion duly made and seconded, it was voted to approve the minutes of the meeting of November 13, 2002. Future Meeting Dates Upon motion duly made and seconded, it was voted to schedule the following meetings: January 6, 13 and 27, February 3, 10 and 24, March 3, 10 and 17, 24, 26, and 31, April 2, 7, 9, and 14, 2003. Upon motion duly made and seconded, it was voted to adjourn at 7:55 p.m. A true record, Attest: Phyllis A. Smith Executive Clerk 62 -331 Selectmen's Meeting December 17, 2002 A regular meeting of the Board of Selectmen was held on Tuesday, December 17, 2002 in the Selectmen's Meeting Room at 7:30 p.m. Chairman McSweeney, Mr. Enrich, Mrs. McKenna, Mr. Kennedy; Mr. White, Town Manager; and Ms. Smith, Executive Clerk were present. Budget Discussion Board members discussed the FY04 budget gap of $9.8 million, what measures they needed to take to reduce the gap and what the at -risk items would be for the override. Board members asked the Town Manager to negotiate with municipal and school employees to contribute a larger percent share of the cost in order to achieve a $1.5 million savings on health insurance. Board members expressed concern over the progress of this evening's meeting and agreed to meet at 6:00 p.m. at the next meeting scheduled for January 6, 2003. Executive Session Upon motion duly made and seconded, it was voted by roll call vote: Mrs. McKenna, Mr. Enrich, Mr. McSweeney, Mrs. Krieger and Mr. Kennedy to go into executive session for discussion of collective bargaining with no intent to return to open session. Upon motion duly made and seconded, it was voted to adjourn at 10:30 p.m. A true record, Attest: Phyllis A. Smith Executive Clerk