Loading...
HomeMy WebLinkAbout2003-09-BOS-minSelectmen's Meeting September 8, 2003 A regular meeting of the Board of Selectmen was held on Monday September 8, 2003 at 7:15 in the Selectmen's Meeting Room, Lexington. Chairman McSweeney, Mrs. Krieger, Mrs. McKenna, Mr. Kennedy, Mr. Kelley, Mr. White, Town Manager, and Ms. Tap, Recording Secretary, were present. The chairman opened the meeting and announced that the Board would be going into executive session to discuss matters of potential litigation from which the Board will resume open session at 7:30. Executive Session Upon motion duly made and seconded, it was voted by roll call vote: Mr. Kelly, Mr. Kennedy, Mrs. Krieger, Mrs. McKenna, and Mr. McSweeney, to go into executive session to discuss matters of potential litigation. Open session resumed at 7:30. Public Comment Mr. Norman Cohen related some observations he made during the periods before and after the June 2 override vote. He believes they illustrate the public's confusion about town financial matters, and urged the Selectmen to make efforts to educate residents about municipal finance. Local Official Bond — Assistant Treasurer Mrs. McKenna objected to having an Assistant Treasurer who is an employee in the Town Manager's Office. She urged that this position be filled within the finance department. Mr. White responded that Mrs. Ducharme is part of the Finance Department in her capacity as Assistant Treasurer, as she has been since she was appointed 8 years ago. The assistant treasurer acts as backup in the absence of the treasurer if he is on vacation or in an emergency situation. Upon motion duly made and seconded, it was voted to set the local official bond of Assistant Treasurer Rosemary Ducharme at $180,000. Sale of Tax Title Lot — Laconia Street Upon motion duly made and seconded, it was voted to approve a release deed for town -owned land having an address on Laconia Street, portion of Parcel 63C on Assessor's Property Map 54, Lexington, MA, abutting 450 Lowell Street, and to authorize Mr. McSweeney to sign the deed. Selectmen's Meeting – September 8, 2003 Home Consortium/Housing Partnership – Planning Board Mr. Harden, Planning Board Chair, described the Planning Board's affordable housing initiative, which arose out of the recently completed Comprehensive Plan. A group called Lexington Housing Action Forum has resulted from a series of meetings of interested persons over the past several months. Members of that group were present and introduced themselves. Mr. Robert Bicknell said the forum has been studying ways to increase the amount of affordable housing in Lexington. They believe that a Housing Partnership, appointed by the Selectmen and responsible to the Selectmen, is needed. It could research strategies, educate the public, work with developers to create such housing. Those who have been meeting also recommend that Lexington join the WestMetro HOME Consortium, which would make the town eligible for federal block grants. The purpose of their presence tonight is to ask the Selectmen to sanction both of these strategies. Mr. Derby, LexHAB chair, said that LexHAB recognizes the need for a community based advocacy group. He sees no downside in supporting its creation. Mrs. Krieger said the need for affordable housing is clear. The issue also emerged from the 2020 Vision process as a high priority goal and is an obligation the town must fulfill. Mrs. McKenna agreed with the goal but believes that the town is not in a position to emphasize the pursuit of affordable housing and doing so could diffuse the town's efforts relative to other important goals. She expressed her concern that the planning department would be too heavily burdened. Mr. Harden and Mr. Garber explained that belonging to a Home consortium would not cost the town money. Ten percent of federal funds received could be applied to program administration, taking some of the burden off of staff. Mr. McSweeney asked if the money could be turned over to LexHAB to administer. Mr. Garber replied that the proponents, including LexHAB, strongly believe that this should be a community -based initiative. Mr. Kennedy expressed his support for both proposals. Mr. Kelley believes the goals could be accomplished with existing community resources LexHAB, the accessory apartment bylaw, local developers, the planning department— without adding new bureaucratic burdens. Upon motion duly made and seconded, it was voted 3 -2 (McKenna, Kelley) to recommend the formation of a housing partnership, advisory in nature, as outlined in the Housing Action Forum's proposal. It would be responsible to the Board of Selectmen and would report back to the Board with proposals. Selectmen's Meeting — September 8, 2003 Upon motion duly made and seconded, it was voted 3 -2 (McKenna, Kelley) to recommend that Lexington join a HOME Consortium. FY2004 Water and Sewer Rate Public Hearing Mr. McSweeney opened the public hearing on proposed water and sewer rates for FY 2004. Mr. Hadley presented the report of the Water /Sewer Rate Team (John Ryan, Michael DiPietro, Chris Woodcock and Bill Hadley), which recommends a 9.3 percent overall rate increase for FY 2004, a smaller increase than was presented at the July 28 informational meeting. The recommendations are based on the same policies that have been in place since 1999: • Four block rate structure • A lifeline for customers who demonstrate need • A separate rate at the highest block for irrigation meters • Including PILOT (payment in lieu of taxes) in the rates Staff has met a number of times with John Bartenstein, Precinct 1 Town Meeting Member, who voiced some policy concerns and questions at the July 28 meeting. The Rate Team would like authorization to conduct a rate study, looking at various structures and rates, etc. Mr. Bartenstein thanked Mr. Ryan and Mr. DiPietro for their help with his analysis of policies that determine water and sewer rates. He presented what he discovered about the factors that dictate the numbers; how costs are defined, e.g., indirect expenses, and uses of the reserve fund. Mr. White explained that the reserve fund is needed to keep the physical plant operational. It should not become a tool to subsidize water /sewer rates. Having such a reserve is important in keeping the Town's AAA bond rating. Mr. Kennedy said that infrastructure maintenance and replacement is crucial and it is the Selectmen's responsibility. Mr. Woodcock described the many factors that determine the rates, some of which are in flux at this time. Mr. Kelley, Mrs. McKenna and Mr. McSweeney felt that a five or six percent increase would be more acceptable than a 9.3 percent increase. Mrs. Krieger said that the proposed 9.3 percent increase was the result of professional input and policies and that setting a fixed rate would not be a good precedent. Upon motion duly made and seconded, it was voted to continue the hearing to Monday, September 22, 2003, at 7:30 p.m. Director of Operations Resigns - Farewell to Brian Gilbert Mr. Hadley informed the Board that Mr. Gilbert, Director of Operations, has taken a new job — that of Director of Public Works for the City of Amesbury. The Selectmen thanked him for his excellent ten years of service to Lexington and wished him well. Selectmen's Meeting - September 8, 2003 Friends of Lincoln Park Mr. Bussgang, Precinct 4 Town Meeting Member, presented some recommendations that the Friends of Lincoln Park would like the Selectmen to consider: Oversight of Parks — Set up a citizen committee separate from the Recreation Committee to oversee Lexington Parks; Future Development of Public Land — Establish a formal requirement and time frame for public input; Town Procedure for purchasing construction contracts — Set up a citizen committee to review and update procedures for contracts involving design and construction projects; Open Issues re Lincoln Park — Communicate how, when and by whom open issues will be resolved. Mrs. Hietz, 335 Marrett Road, asked a number of questions relative to drainage problems from the Lincoln Park (field) construction. She described her frustration when trying to determine who was responsible. Mrs. Baci, 18 Fair Oaks Terrace, expressed her frustration with similar problems. Mr. McSweeney responded that he had talked with the contractor and felt assured that everything would be satisfactory when the project is finished. Construction work is still under way. The Selectmen agreed to add a discussion of the four recommendations to their agenda at Goal Setting. Town Manager Appointments Upon motion duly made and seconded, it was voted to appoint Donald Graham and Marian Cohen to the Council on Aging and the following citizens to the newly chartered Commission on Disability: Victoria Buckley — for three years Richard Landau — for three years William Kennedy — for two years (Selectmen's Liaison) Susan Cusack — for two years Jennifer Aliber — for two years Leonard Morse - Fortier for two years Dan Murphy — for one year Charles Cole — for one year Michael Martignetti — for one year Mrs. McKenna asked the board not to act on the appointment to the Recreation Committee. She has had a request from a different recreation league for representation and would like to solicit other interested persons. Selectmen's Meeting — September 8, 2003 Upon motion duly made and seconded, it was voted 4 -0 -1 (Mrs. McKenna abstaining) to appoint Richard Thuma to the Recreation Committee, replacing Richard Neumeier; Future Meetings — November and December The Board scheduled meetings for November 3, 17 and 24 and December 1, 8 and 15, 2003. Proclamation — Hanscom Field Mrs. Krieger, referring to a draft proclamation included in their packets for tonight's meeting, said that it should be regarded as an addendum to Hanscom at the Crossroads, a document the Board endorsed last year, which indicated the widespread concerns of Hanscom area towns relative to the impacts of unbridled expansion at Hanscom Field. Many communities and legislators signed onto that document and it has been important in giving the towns some leverage with Massport. The addendum addresses issues that are raised by FedEx's desire to bring cargo into Hanscom — its effects on the battle road but also the implications for the Base Realignment and Closure (BRAG) process. We regard the Air Force with its research activities as a good neighbor and the proclamation shows where we stand. She asked the Board to endorse it for the chairman's signature. Mrs. McKenna outlined some language and factual changes that she would like to make in the document. Mr. Kelley said he understands the objection to FedEx, but is reluctant to name certain commercial uses as acceptable and others not acceptable. It was agreed to discuss an amended proclamation at their meeting on September 22. Executive Session. Upon motion duly made and seconded, it was voted by roll call vote: Mr. Kelley, Mr. Kennedy, Mrs. Krieger, Mrs. McKenna, and Mr. McSweeney to go into executive session for discussion of a matter of collective bargaining and litigation issues, with no intent to return to open session. A true record, Attest: Elissa M. Tap Selectmen's Meeting September 22, 2003 A regular meeting of the Board of Selectmen was held on Monday, September 22, 2003 in the Selectmen's Meeting Room at 7:00 p.m. Chairman McSweeney, Mrs. Krieger, Mrs. McKenna, Mr. Kennedy, Mr. Kelley, Mr. White, Town Manager, Mr. Lahey, Town Counsel, and Ms. Tap, Recording Secretary, were present. The chairman opened the meeting and announced that the Board would be going into executive session to discuss the disposition of land, from which the Board will resume open session at 7:30. Executive Session — 7:15 D.M. Upon motion duly made and seconded, it was voted by roll call vote—Mr. Kelly, Mr. Kennedy, Mrs. Krieger, Mrs. McKenna, and Mr. McSweeney—to go into executive session for the purpose of discussing the disposition of land. Open session resumed at 7:30. Public Comment Lincoln Park. Margaret Heitz, 335 Marrett Road, reiterated her request that the Selectmen consider the recommendations that the Friends of Lincoln Park made at the Selectmen's meeting on September 8 relating to oversight of parks, future development of public land, town procedure for purchasing construction contracts, and open issues relative to Lincoln Park. Mrs. McKenna asked that a discussion of these matters be added to the September 24 Goal Setting agenda. Electric Utility Committee. Patrick Mehr, 31Woodcliffe Road, reported that the Department of Telecommunications and Energy would hold a public hearing on the issue of double utility poles on September 30, 2003 at 11:00 a.m. at its headquarters in South Station. He noted that he had sent the Board a draft letter repeating the Town's frustration at the slow rate of removal of double poles in town and announcing a technical proposal by the Electric Utility Ad Hoc Committee relative to removing double poles, etc. He indicated that it would be most useful for the Board to send a representative to that hearing. Mrs. McKenna offered to attend, commenting that she has in the past suggested that grants of location be withheld from the utility companies until the double pole issue is resolved to the Town's satisfaction. Mr. McSweeney said that he and Mr. Kennedy, who is the Board's liaison to the committee, would like to review the letter and ask Town Counsel to review it prior to sending it. Mr. McSweeney thanked Mr. Mehr for the committee's efforts. Mr. McSweeney noted that representatives of Verizon and NSTAR will be at the Selectmen's October 6 meeting and available to answer questions. Selectmen's Meeting — September 22, 2003 United Nations Proclamation Upon motion duly made and seconded, it was voted to approve the request of the United Nations Association of Greater Boston to proclaim October 24 as United Nations Day. Help Dyslexic Children Proclamation Upon motion duly made and seconded, it was voted to sign a proclamation for the Battle Green Walk to help Dyslexic Children, and to declare October 2003 to be "Help a Child Overcome Dyslexia Month ". Water /Sewer Rates — Continued Public Hearing Mr. Hadley reviewed the staff s original recommendation to the Selectmen that an overall, combined water /sewer rate increase of 9.3% be set as this allows the water /sewer enterprise funds to cover expenses and maintain current reserve balances. He then presented four lower rate increase scenarios available to the Selectmen including the impacts of each. This information was also set forth in a memo from Mr. Hadley to the Town Manager dated September 18, 2003, copies of which were provided to the Selectmen. Mr. Kelley indicated that he thinks the cash reserves are sufficient to allow a 5% rate increase instead of 9.3 %. Mr. Woodcock, Woodcock & Associates, said that he is responsible for ensuring that Lexington has enough money to cover its water and sewer obligations (to MWRA) without raising the tax levy. The reserve funds are like a savings account and the Selectmen must decide how much of a reserve cushion it is comfortable with, which is a policy issue. Mrs. McKenna observed that the town has been keeping up the water /sewer systems and so a 5% increase seems sufficient. Mr. Woodcock agreed that Lexington's systems are in good condition, but that dipping into reserves can be a "slippery slope ". Mrs. Krieger expressed her strong support for the 9.3% increase, as it was the result of analysis and process. She said that it would be a mistake not to maintain the systems as well as possible. Mr. Kennedy also spoke in support of the 9.3% increase and of the thorough process that produced it. He suggested the formation of a committee to examine in detail every aspect of the water /sewer funds and to come back with policy recommendations. Upon motion duly made and seconded, it was voted 3 -2 (Mr. Kennedy, Mrs. Krieger) to set the water /sewer rate increase at 5% and as a part of goal setting to put together a committee to address all the issues around the water and sewer funds. Selectmen's Meeting — September 22, 2003 Recreation — Gallagher Tennis Court Sign The Recreation Committee requests the Selectmen's approval to place two signs at the Gallagher Tennis Court celebrating the success of the Lexington High School Boys' Tennis Team, which won every game but the final one in 2003 and that of the Girls' Team which won the State Championship in 2000. The signs would measure one foot by two feet. There would be no cost to the town. Richard Neumeier, 2 Pitcairn Place, was present to show the board the sign and answer questions. Mrs. McKenna said that in a conversation with Tony Close, Chairman of the School Committee, she learned that this request had not come before the School Committee. She indicated that she believes that as a matter of process the proposal should go before the School Committee first to be sure that it meets with their policy. In response to Mrs. Krieger's question about how long the signs would remain at the Court, Mr. Neumeier said as long as they last. Mr. McSweeney indicated he approves of the idea of honoring the teams and agreed that it should go to the School Committee first. Mr. Kelley expressed concern that more signs would be requested by other teams past and future as well as concern that metal signs might become a noise nuisance hitting against the cyclone fence in the wind. He supports recognizing high school sports successes but questioned doing so on public courts. Upon motion duly made and seconded, it was voted 3 -1 -1 (Mr. Kelly against, Mrs. McKenna abstained) to approve placing two signs honoring the high school tennis teams at the Gallagher Tennis Court, on the condition that this is found to conform to School Committee policy. Retirement/Pension Holidav — Mr. Cunha Robert Cunha, Chair of the Retirement Board, and Bridget Orr of Buck Consultants, Actuary for the Retirement Board, were present to supply the Selectmen with an overview of the fiscal implications for the Town of the Early Retirement and Pension Holiday Incentives of recently passed Chapter 46 of the Acts of 2003. Mike McNabb, Selectmen's appointee to the Retirement Board, was also present. Ms. Orr reviewed material provided to the Board that is set forth in a letter to Mr. Ryan, Comptroller, on September 15, 2003. The letter explained the methodology used to create the various comparative scenarios that the attached exhibits presented: "Deferment of Portion of 2004 and 2005 Fiscal Year Contributions" (Pension Holiday); two separate exhibits entitled "Comparison of Various Scenarios of the 2003 Early Retirement Incentive "; and another entitled, "Comparison of Alternative Funding Schedules ". The Pension Holiday is designed to ease Selectmen's Meeting — September 22, 2003 municipalities' cash flow problems by allowing them to defer 2004 and 2005 fiscal year retirement contributions. In response to Mrs. McKenna's question, Ms. Orr said that the Town pension fund is currently scheduled to be fully funded by 2010. In response to Mrs. Krieger's question, Ms. Orr said that the town could choose to take advantage of the holiday for one year instead of two. Mr. Cunha stated the Retirement Board's strong opposition to taking the pension holiday as it just postpones liabilities to future years. Mr. White said that Lexington was in the forefront of the movement toward fully funded employee pensions. In response to Mr. Kelley's question, Mr. McNabb said that the decision to postpone until 2010 becoming fully funded, instead of following a more aggressive payoff schedule ending in 2005, was made in 2003. Projected retiree health care liabilities are a major reason for the change. Early Retirement Incentive (ERI) Ms. Orr provided the Board with a comparison of various scenarios for liabilities when a certain number of employees take advantage of the early retirement incentive. It is not clear how many employees are interested nor how many would be replaced. Many variables would be in play to determine the final fiscal effects. Mrs. McKenna spoke of the importance of the positive effects on the morale of employees as well as the savings that the retirement incentive could bring. Mr. Cunha said that the Retirement Board supports accepting the Early Retirement Incentive. Mrs. Benton acknowledged the morale boosting potential of offering the ERI to employees and noted the opportunity, especially on the school side, to think "outside the box" to achieve economies and efficiencies. Mr. Kelley expressed his concern about going ahead with this without knowing the maximum liability and consequences the Town would face. Mr. Kennedy asked for more information about the how to apply the various rules of the program, the time limits involved etc. Mr. White explained some of these elements and said he would provide more information before the goal- setting session. Selectmen's Meeting — September 22, 2003 Lexington 2020 Vision Committee Fernando Quesada informed the Board about the most recent initiative of the Lexington 2020 Vision Committee. Jerome Smith, Alan Lazarus and John Bartenstein were also present. Focus groups will be formed in the nine precincts whose task will be to prioritize the twenty some goals identified by the committee in its outreach efforts of earlier years, especially in light of current budget restraints. They will invite input from local clubs and other organizations as well as individual residents. They would like to arrange a joint meeting of the committee with the Selectmen and the Planning Board in December. Mrs. Krieger thanked Mr. Quesada and the committee. She characterized the group's members as experienced individuals who have translated community values into actions with the long view in mind. Mrs. McKenna indicated that she had expected to see an end to the 2020 process and that she cannot see the value of continuing. She suggested forming a new group with a different name. She asked how much the 2020 process has cost the Town. Mr. White responded that direct costs have been off the tax levy; there is a gift account developed especially for this purpose. Staff time has been programmed and been a regular part of the work schedule. Planning for the future is an ongoing effort. Mrs. McKenna asked for a record of expenditures from that account. Mr. McSweeney urged the 2020 Vision Committee to keep involving more people, getting more feedback. We need to know what people are thinking before they bring about unexpected events like the defeat of the override. He asked Mr. White to keep track, going forward, of staff time spent on 2020 and of the expenses of the gift fund. Mr. Kennedy encouraged the committee to continue their efforts of updating and focusing the community's goals as they change over time. It is difficult to know what people are thinking, what they want and 2020 is a way to find out. Lorraine Fournier, 24 Cedar Street, commented that she is more concerned about the present, not years ahead and she has talked to many people who aren't interested in 2020. She wants to know the origins of the gift account being used for 2020 expenses. She also believes the Selectmen should attend the 2020 meetings. Mrs. McKenna indicated her agreement with Mrs. Fournier and again urged the formation of a new group with a different mission, unconnected with Lexington 2020 Vision, which some see as tied in with the "in crowd ". And that is perceived as a barrier. In response to Mrs. Fournier's question, Mr. White explained that the No Place For Hate campaign, the Anti - Defamation League and the 2020 Vision Committee are not connected. He also said that as many as 2000 residents have participated in the 2020 process; other communities envy this level of involvement by residents. Selectmen's Meeting — September 22, 2003 Mr. Lazarus reiterated the 2020 Vision Committee's goal of more ambitious outreach for citizen involvement, building on reaction to the override vote. Committee Resignations /Appointments/Reappointments Upon motion duly made and seconded, it was voted to accept the resignations of Helen Cohen from the 2020 Vision Implementation Committee Becky Sure Epstein from the Lexington Council for the Arts Julie Weber from the Personnel Advisory Board Upon motion duly made and seconded, it was voted to make the following appointments and reappointments: 2020 Vision Implementation Committee Appoint Peter Lee for a three year -term to expire September 30, 2006. Reappoint Fernando Quesada for a three -year term to expire September 30, 2003. Board of Appeals Appoint Maura Sheehan as a full member of the Board of Appeals for a five -year term to expire September 30, 2008. Relative to a vacancy for an associate on the Board of Appeals, Mrs. McKenna suggested that Ruven Liebhaber be considered for appointment. Mrs. Krieger asked that the vote be deferred until the Board of Appeals can be consulted, as it has indicated its need for people with specific experience and expertise. Communications Advisory Committee Reappoint David Becker, Miriam Boucher, Howard Cravis, Stephen Ellis, William Kofoed and Connie Rawson for three -year terms to expire on September 30, 2006. Fence Viewers Reappoint David Buczkowski, William Simmons and Robert Warshawer for one -year terms to expire on September 30, 2004. Gammel Legacy Trust Reappoint Lillian MacArthur and Jacquelyn Ward for one -year terms to expire September 30, 2004. Human Services Committee Reappoint William Blout, Sarah Conklin and Robert Dentler for three -year terms to expire September 30, 2006. Selectmen's Meeting — September 22, 2003 Lexington Scholarship and Education Fund Board Reappoint Joanne Benton, Thomas Fenn, Stana Gnatovich, Nancy Rogier and David Williams to one -year terms to expire September 30, 2004. Lexington Bicycle Advisory Committee Reappoint Harvey Bingham, John Frey and Jerrold Van Hook for three -year terms to expire September 30, 2006. Lexington Center Committee Reappoint Kathryn Fields, Jerold Michelson, Bigelow Moore, and Joan Zahka for three -year terms to expire September 30, 2006. Personnel Advisory Board Reappoint Richard Evans for a three -year term to expire September 30, 2006. Police Manual Policy Committee for one year Reappoint Chris Casey, Cleveland Coates, Edith Flynn, William Hays and Gerald McLeod for one -year terms to expire September 30, 2004. Tourism Committee Appoint William Scouler to a one -year term to expire September 30, 2004. Reappoint Kerry Brandin, Richard Canale, Peter Lee, John Ott and Lou Sideris and Lawrence Whipple for one -year terms to expire September 30, 2004. Town Celebrations Committee Appoint Perry Pollins for a one -year term to expire June 30, 2004. Town Report Committee Reappoint Kerry Brandin, Robert Morrison, Audrea Simpson, Zelda Sokal and David S. Tabeling for one -year terms to expire September 30, 2004. Traffic Safety Advisory Committee Reppoint Susan Bottan, David Carbonneau, Steven Corr, Steve Frymer, Nijdeh Havan, William Mix and Eric Zanin for one -year terms to expire September 30, 2004. Transportation Advisory Committee Reappoint Sara Arnold and William Levison for three -year terms to expire September 30, 2006. Tree Committee Reappoint Karen Longeteig and Nell Walker for three -year terms to expire September 30, 2006. Mrs. McKenna suggested sending lists of openings on boards and committees to people who have applied for appointments before. The other members concurred. Selectmen's Meeting - September 22, 2003 Chairman's Breakfast The Board agreed to set October 29 as the date for the annual Chairman's Breakfast meeting. Minutes Upon motion duly made and seconded, it was voted to approve the minutes of July 9 and 28, 2003, as amended. Executive Session Minutes Upon motion duly made and seconded, it was voted to approve the executive session minutes of December 17, as amended. Upon motion duly made and seconded, it was voted to approve the executive session minutes of June 9, 2003, as written. Liaison Reports Human Services Committee Mr. Kennedy reported that the Human Services Committee, after studying the way human services are delivered in this community for a year and a half, decided to develop a model for providing youth services. However, its funding was cut by the override vote. Mr. Kennedy suggested to them that since they wanted to examine service delivery anyway, and the schools have a large part to play in this, and they still have some funds, that the two groups get together. He met with Joanne Benton, Helen Cohen and others, who were very receptive. Hanscom at the Crossroads Mrs. Krieger presented the Board with a revised addendum to Hanscom at the Crossroads. She said that after considerable discussion among the representatives of the four towns it was agreed to make two changes that Mrs. McKenna's recommended. The document emphasizes the connection between FedEx's space intensive needs and the impact it would have on the potential R & D activity at the base. The other four communities are expected to sign on as well. Upon motion duly made and seconded, it was voted 4 -0 -1 (Mr. Kelley abstained) to adopt the addendum to Hanscom at the Crossroads. Executive Session Upon motion duly made and seconded, it was voted by roll call vote: Mr. McSweeney, Mrs. Krieger, Mrs. McKenna, Mr. Kennedy, Mr. Kelley, to go into executive session for the purpose of discussion of litigation and personnel issues, with no intent to return to open session. Selectmen's Meeting — September 22, 2003 Upon motion duly made and seconded, it was voted to adjourn the meeting at 10:30 p.m. A true record, Attest: Elissa M. Tap Recording Secretary Selectmen's Goal Setting Meeting September 24, 2003 A Goal Setting meeting of the Board of Selectmen was held on Wednesday, September 24, 2003 in the Pilgrim Congregational Church at 9:00 a.m. Mr. McSweeney, Mrs. Krieger, Mrs. McKenna, Mr. Kennedy, Mr. Kelley; Mr. White, Town Manager; and Ms. Pease, Executive Clerk were present. Also present were: Connie Rawson, Peter Torode, Carol Mahoney, Chris Casey, Heather Sweeney, Bill Hadley, Elaine Sterzin, Candy McLaughlin, Steve Frederickson, Karen Simmons, Donna Hooper, John Ryan, Linda Vine, Glenn Garber. There was considerable discussion on the following agenda and the detailed backup information provided by the Town Manager: Section I: Operating Issues and Updates • Building Maintenance Needs - Facilities Maintenance Management System • Post - Override FY2004 Operating Implementation • Enterprise — Study and Proposals — Selectmen would like a committee formed to examine enterprise funds and water /sewer rates. • Role of the Friends of Lincoln Park and Recommendations • Social Services — CMARC /Mental Health - Upon motion duly made and seconded, it was voted to release the money to CMARC in the Selectmen's Gift Account for CMARC. • Energy Committee — Discuss formation of Energy Committee at future Selectmen's Meeting. • Grants • School/Town Consolidations • Recycling — continue to put recycling bins around town. Need to discuss open hours of Compost facility at the October 6 meeting. • Policy Manual • Rules and Regulations — Committee should be formed to develop Policy Manual and review Rules and Regulations. Section II: Planning Projects • 2020 Vision Section III: Capital Issues and Updates Building Projects • Cary Memorial Library • Harrington/Fiske • Landfill Summit Meeting — September 24, 2003 • DPW Facility- At the meeting on October 6 will discuss DPW /Senior Center Committee reorganization; approve new charge and membership. • Recreation Facilities • Reconfigured Building Finance Committee — Mr. White will have a revised charge and suggested membership for the October 6 meeting. Selectmen would like to see list before the October 6 meeting and consider having a representative from HDC, School, and ADA on the committee. • Operating Projects • Roads • Electric Ad -Hoc Utility Committee Section IV: Financial Planning • FY2004 - Outlook & Calendar- November 17 suggested date for Special Town Meeting. Will need to vote date at the October 6 meeting. Mr. White to provide additional information regarding elimination of 4 positions at the October 6 meeting. • FY2005 — Outlook and Calendar • Financial Data and Projections • FY2003 Receipts Local Revenues New and Historic Tax Levy Growth • FY2005 Projections and Incremental Gap] • Three Year Forecast • Current (FY2004) and Three Year Projections for FY2005 -2007 for Expenditures and Revenues • Policies • Cash Capital • Blue Ribbon Capital Report Update �ealth Selectmen's Gift Account • Insurance • Revenue • Fees — Selectmen would like to review fees and possibly identify additional fees over the next month. • Parking • Comprehensive Review • Comparable Communities • Quarterly Reporting Upon motion duly made and seconded, it was voted to adjourn the meeting at 1:15 p.m. A true record, Attest: Lynne A. Pease Executive Clerk