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HomeMy WebLinkAbout2005-12-BOS-min64 -1 Selectmen's Meeting December 2, 2005 A meeting of the Board of Selectmen was held Friday, December 2, 2005, at 8:00 a.m. in the Selectmen's Meeting Room. Chairman Krieger, Mr. Kelley, Mr. Pagett, Mr. Cohen, Mr. Manz; Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk were present. Budget Workshop Presentations Department of Public Works Mr. Hadley presented the Department of Public Works FY2007 Budget Requests. Level Service Requests: DPW Oversight $1,075,076; Highway $1,934,643; Public Grounds $1,231,405; Environmental Services $2,510,514; Building Maintenance $837,684; Transportation $577,384. Total Level Service Budget $8,166,706. Program Improvement Requests: Electrical Repairs/Poles & Fixtures $20,000; FTE Highway Superintendent $73,600; Storm Drain and Traffic System Maintenance $50,000; Vehicle Replacement $28,000; One FTE Laborer $39,676; Diagnostic Equipment $6,000; Turf and Public Grounds Maintenance $84,514; Preventative Tree Maintenance $25,000; Tree Planting $25,000; Cemetery Operations $35,000; Grave Stone and Fence Repairs $25,000; W -4 Compost Equipment Operator /Seasonal $54,769; Expansion of CRT Disposal Services $16,000; Building Maintenance Superintendent $64,495; Preventive Building Maintenance $50,000. Total Program Improvement Requests $597,054. As requested, Mr. Hadley will get a revenue figure for the hazardous waste facility to the Selectmen. The Selectmen need to discuss the parking meter fund. Community Development Ms. Mullins presented the Community Development FY2007 Budget Requests. Level Service Requests: Building Inspection $331,022; Regulatory Support $111,593; Conservation $113,618; Public Health $158,606. Total Level Service Budget $714,839. Program Improvement Requests: Public Health Nurse $44,726; Department Clerk $39,861; Zoning Administrator $36,234; Health Assessment Programs $30,000; Land Management $20,000; Open Space and Recreation Plan Update $20,000. Total Program Improvement Requests $190,821. Dr. Perlmutter, member of the Board of Health, discussed the importance of having a full -time nurse that has clinical background. The Selectmen requested clarification on the Land Management Program Improvement and the DPW's Program Improvement requests to ensure there is no duplication. 64 -2 Selectmen's Meeting — December 2, 2005 Recreation Ms. Simmons presented the Recreation FY2007 Budget Requests: Level Service Requests: Recreation Activities $953,947; Pine Meadows Golf Course $488,600; Indirect costs $209,400. Total Recreation Enterprise $1,651,947 Upon motion duly made and seconded, it was voted to adjourn at 10:45 a.m. A true record, Attest: Lynne A. Pease Executive Clerk 64 -3 Selectmen's Meeting December 5, 2005 A regular meeting of the Board of Selectmen was held Monday, December 5, 2005, at 7:30 p.m. in the Selectmen's Meeting Room. Chairman Krieger, Mr. Kelley, Mr. Pagett, Mr. Cohen, Mr. Manz; Mr. Valente, Town Manager; William Lahey, Town Counsel; and Ms. Pease, Executive Clerk were present. Selectmen Concerns and Liaison Reports Mrs. Krieger reminded citizens that the Selectmen are holding Selectmen hours every week and encouraged citizens to come by and share their concerns and questions. The deadline for submission of articles for the Warrant for the 2006 Annual Town Meeting is Thursday, December 29, 2005, at 4:30 p.m. Consent Agenda Commitments and Adjustments of Water and Sewer Charges Upon motion duly made and seconded, it was voted to approve the following commitments and adjustments: Commitment of Water /Sewer Charges for Section 2 $1,932,909.11 Pledge of Liquor License — The Hartwell Grill and Wine Bar Upon motion duly made and seconded, it was voted to approve the application for a Pledge of License for a Restaurant all- alcoholic liquor license for Second Julian, LLC, d /b /a The Hartwell Grill and Wine Bar. Appointments/Resignations Upon motion duly made and seconded, it was voted to appoint William Carlson to the Housing Partnership Board as a Real Estate Representative for a three -year term to expire September 30, 2008. Upon motion duly made and seconded, it was voted to accept the resignation of Roger Borghesani from the Electric Utility Ad Hoc Committee and the Energy Conservation Committee, effective immediately. Minutes Upon motion duly made and seconded, it was voted to approve the minutes, as amended, of November 21, 2005. ME Selectmen's Meeting — December 5, 2005 Executive Session Minutes Upon motion duly made and seconded, it was voted to approve the executive session minutes of November 28, 2005. Tax Rate Public Hearing Board of Assessors Chairman William Jackson, Steven Foster and Edmund Grant and Town Assessor Joe Nugent were present for a Classification Hearing on the tax classification options available under Massachusetts General Laws. Larry Smith, Cranberry Hill Associates, and Mary Jo Bohart, Chamber of Commerce Director, spoke on behalf of the businesses in Lexington that it would help to have commercial tax rates reduced to help the competitiveness to fill vacant spaces and to even off the level of service difference between residents and commercial. Upon motion duly made and seconded, it was voted to establish the residential factor of 1.78 for fiscal year 2006. Upon motion duly made and seconded, it was voted to not adopt the Open Space Discount for fiscal year 2006. Upon motion duly made and seconded, it was voted to not adopt the Residential Exemption for fiscal year 2006. Upon motion duly made and seconded, it was voted to not adopt the small commercial exemption for fiscal year 2006. Budget Presentations Town Manager Ms. Vine, Assistant Town Manager, presented the Town Manager FY2007 Budget Requests. Level Service Requests: Organ. Directional & Administration $320,736; Human Resources $75,496. Total Level Service Budget $396,232. Program Improvement Request: Human Resources Director $68,600. Library Ms. Rawson, Library Director, presented the Library FY2007 Budget Requests. Level Service Requests: General & Technical Services $604,590; Adult Library $938,042; Children's Library $334,082; Branch Library $87,546. Total Level Service Budget $1,964,260. Program Improvement Requests: Bibliographic Services Librarian $53,600; Restore Library Materials $50,000. Total Program Improvement Requests: $103,600. 64 -5 Selectmen's Meeting — December 5, 2005 Ms. Rawson reminded the Board of the importance for the Library to spend 13 percent of its total budget on Library Materials. This is a state requirement that could affect the library certification and the ability to borrow from other libraries. Water Mr. Hadley, Director of Public Works, presented the Water and Sewer FY2007 Budget Request. Level Service Requests: Water Operating $1,458,843.70; MWRA Assessment $4,341,830. Total Level Service Budget $5,800,673.70. Program Improvement Request: Vehicle Replacement $28,000. Sewer Mr. Hadley, Director of Public Works, presented the Sewer FY2007 Budget Request. Level Service Requests: Sewer Operating $943,893.50; MWRA $5,782,838. Total Level Service Budget $6,726,731.50. Executive Session Upon motion duly made and seconded, it was voted by roll call: Mr. Cohen, Mr. Kelley, Mr. Pagett, Mr. Manz, and Mrs. Krieger to go into Executive Session at 9:30 p.m. the for purpose of collective bargaining, with no intent to return to open session. Upon motion duly made and seconded, it was voted to adjourn at 9:30 p.m. A true record, Attest: Lynne A. Pease Executive Clerk ME Selectmen's Meeting December 12, 2005 A regular meeting of the Board of Selectmen was held Monday, December 12, 2005, at 7:30 p.m. in the Selectmen's Meeting Room. Chairman Krieger, Mr. Kelley, Mr. Pagett, Mr. Cohen, Mr. Manz; Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk were present. Selectmen Concerns and Liaison Mrs. Krieger passed out an engine idling brochure and asked the Board's approval to include the brochure in the next tax bill mailing. Upon motion duly made and seconded, it was voted to approve putting the engine idling brochure in the next tax bill mailing. Mrs. Krieger mentioned a Rappaport Institute for Greater Boston document entitled "Local Services, Local Aid, and Common Challenges ". It was suggested that it be posted on the web. It is a very good summary of how local governments have had to deal with Proposition 2'/2, the Education Reform Act, rising health costs, and cuts in local aid. Next week the Board will be interviewing a candidate for the position of Comptroller/Finance Director. Mrs. Krieger asked that the Selectmen submit questions to her. The Selectmen's Meeting on December 19, 2005 will begin at 6:30 p.m. Town Manager Report Mr. Valente updated the Board on the proposed ready -mix concrete plant in Burlington. The Burlington Planning Board has continued the hearing from December 1. The applicant provided additional information, including a site plan showing the entire site and photographs of what the plant would look like, as well as particular matter percentages. The hearing was continued to January 5 so the applicant could provide more information. At this point the Lexington Board of Health is holding off on any action so they can review the additional information. Consent Agenda Commitments of Water and Sewer Charges Upon motion duly made and seconded, it was voted to approve the following commitment: Commitment of Water /Sewer Charges from 11/01/05 to 11/30/05 (Cycle 9) $142,179.97 One -Day Liquor License — Lexington Players Upon motion duly made and seconded, it was voted to approve a one -day liquor license for The Lexington Players for Saturday, January 21, 2006, from 8:00 p.m. to 12:00 midnight for a dance at the Lexington Depot on Massachusetts Avenue. 64 -7 Selectmen's Meeting — December 12, 2005 Certified Votes for Bond Issuance Upon motion duly made and seconded, it was voted that the maximum useful life of the departmental equipment listed below to be financed with the proceeds of the $485,000 borrowing authorized by the vote of the Town passed April 11, 2005 (Article 32, item e) is hereby determined pursuant to G.L. c.44, §7(9) to be as follows: Borrowing Purpose Amount F450 Dump Body / with Plow $ 49,000 Navistar Dump -6 Wheel with Plow 119,500 F450 with Utility Body 49,000 F450 Dump Body with Plow 49,000 F450 Pick -up 4WD/ with Plow 39,500 F350 Pick -up 4WD with Plow 39,000 6YD Sander Body (1) 13,500 1 Loader Mounted Snow blower (new) 75,000 2 Sidewalk Tractors with Snow blowers (new) 51,500 Maximum Useful Life 10 Years 10 Years 10 Years 10 Years 10 Years 10 Years 10 Years 10 Years 10 Years Upon motion duly made and seconded, it was voted that the maximum useful life of departmental equipment listed below to be financed with the proceeds of a portion of the $745,000 borrowing authorized by the vote of the Town passed May 2, 2005 (Article 30, item a) is hereby determined pursuant to G.L. c.44, §7(9) to be as follows: Purpose Intercom & Phone Systems for Bridge and Bowman Schools Portable Generators Schools Borrowing Amount $235,000 $140,000 Maximum Useful Life 5 years 5 years Upon motion duly made and seconded, it was voted that the maximum useful life of the departmental equipment listed below to be financed with the proceeds of the $165,000 borrowing authorized by the vote of the Town passed April 11, 2005 (Article 32, item g) is hereby determined pursuant to G.L. c. 44, §7(9) to be as follows: Borrowing Maximum Purpose Amount Useful Life Fire Rescue Vehicle $165,000 7 years Melanson Heath Audit Agreement Upon motion duly made and seconded, it was voted sign the Melanson Heath & Company Audit Agreement. Waive Keyspan Gas Inspection Fees Upon motion duly made and seconded, it was voted to give Keyspan a waiver for the normal gas inspection fees due to the recent gas event. M Selectmen's Meeting — December 12, 2005 MWRA Resolution Upon motion duly made and seconded, it was voted to endorse a resolution in support of increased funding for the Commonwealth Sewer Rate Relief Fund. Community Preservation Act Betsy Weiss, CPA for Lexington, presented an overview of the proposed Community Preservation Act Program for Lexington and asked for the Selectmen's endorsement for CPA Lexington. Upon motion duly made and seconded, it was voted to endorse CPA for Lexington. Friends of Western Greenway Keith Ohmart and Dr. Roger Rubel provided the Board with information on the mission of the Friends of Western Greenway, which is a coalition of land conservation and advocacy groups located in but not limited to the Greenway communities of Belmont, Waltham, and Lexington. The Coalition is dedicated to preserving, protecting and enhancing the Western Greenway. Mr. Ohmart requested the Board's support for the establishment of the Western Greenway and to support a request to DCAM to have the Middlesex Hospital Lot 1 transferred to the Department of Conservation and Recreation. Upon motion duly made and seconded, it was voted to approve the Chairman signing a letter of support to the Department of Conservation and Recreation for the establishment of the Western Greenway and a letter of support to the Division of Capital Asset Management to request the Middlesex Hospital Lot 1 be transferred to the Department of Conservation and Recreation. Budget Presentations Planning Ms. McCall - Taylor presented the Planning FY2007 Budget Requests. Level Service Requests: Planning $212,482. Total Level Service Budget $212,482. Program Improvement Request: Housing Specialist $46,600. Finance Mr. Valente presented the Finance FY2007 Budget Requests. Level Service Requests: Comptroller $538,622; Revenue $252,244; Assessor $334,370; and Utility Billing $62,966. Total Level Service Budget $1,188,202. Program Improvement Requests: Municipal Account Clerk $39,893; Annual Personal Property Canvassing $30,000. Total Program Improvement Requests $69,893. Me Selectmen's Meeting — December 12, 2005 Economic Development Ms. McKenna, Chair of the Tourism Committee, presented the Liberty Ride FY2007 Budget Requests. Level Service Requests: Economic Development $106,342. Ms. Vine presented the Economic Development Program Improvement Request: Economic Development Officer $74,600. Benefits Ms. Vine presented the Benefits FY2007 Budget Requests. Level Service Requests: Contributory Retirement $3,342,331; Non - Contributory Retirement $68,000; Medical Insurance $5,088,459.97; Unemployment Benefits $70,000; Worker's Compensation $190,000; Property & Liability Insurance $625,335.37; Uninsured Losses $50,000. Total Level Service Budget $9,410,535.34. Selectmen Ms. Pease presented the Selectmen FY2007 Budget Requests. Level Service Requests: BOS $131,831; Legal $350,000; Town Report $6,500. Total Level Service Budget $488,331. Tax Recap Approval Since the Board has voted the tax classification residential factor, the Tax Rate Recapitulation form has to be submitted to the DOR. Once approved by DOR the tax rate is set and the tax bills can be mailed, and hopefully received by residents the last week in December. Upon motion duly made and seconded, it was voted to sign the FY2006 tax rate recapitulation form. uor License Renewals Upon motion duly made and seconded, it was voted to approve the following liquor license renewals: Clubs Lexington Elks Lexington Golf Club Veterans of Foreign Wars, Inc. Package Stores Berman's Wine & Spirits Busa Brothers Liquors, Inc. Lexington Liquor Mart Vinebrook Bottle Shop 64 -10 Selectmen's Meeting — December 12, 2005 Restaurant Bertucci's Brick Oven Ristorante Bollywood Dabin Restaurant Ixtapa cantina Mexican Family Restaurant Khushboo Lemon Grass Restaurant Lexx Not Your Average Joe's Peking Gardens Sheraton Lexington The Hartwell Grill & Wine Bar The Upper Crust Vinny T's of Boston Yangtze River Restaurant Topics for Cable TV The Board discussed briefly doing a regular program on LexMedia. Some of the topics to be considered are: proposition 2 -1/2, tax rate exercise made understandable, health care (include the Health Benefits Committee), how government works, CPA. There were several questions on how it would be formatted. Mr. Valente suggested it be informal and done at the studio. He suggested inviting guests or Committees, depending on topic. Mrs. Krieger and Mr. Manz will work out a proposal and bring back to the Selectmen. Appointments Upon motion duly made and seconded, it was voted to appoint Gregory Zurlo to the Design Advisory Committee for a one -year term to expire September 30, 2006. Minutes Upon motion duly made and seconded, it was voted to approve the minutes of November 28, 2005, November 30, 2005 (Budget Presentations), November 30, 2005 (Budget Collaboration), December 2, 2005, and December 5, 2005. Executive Session Minutes Upon motion duly made and seconded, it was voted to approve the executive session minutes of November 30, 2005 and December 5, 2005. 64 -11 Selectmen's Meeting — December 12, 2005 Executive Session Upon motion duly made and seconded, it was voted by roll call: Mr. Cohen, Mr. Kelley, Mr. Pagett, Mr. Manz, and Mrs. Krieger to go into Executive Session to discuss possible litigation, with no intent to return to open session. Upon motion duly made and seconded, it was voted to adjourn at 10:00 p.m. A true record, Attest: Lynne A. Pease Executive Clerk 64 -12 Selectmen's Meeting December 19, 2005 A regular meeting of the Board of Selectmen was held Monday, December 19, 2005, at 6:30 p.m. in the Selectmen's Meeting Room. Chairman Krieger, Mr. Kelley, Mr. Pagett, Mr. Cohen, Mr. Manz; Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk were present. Comptroller/Finance Director Interview The Selectmen interviewed Robert Addelson for the position of Comptroller/Finance Director Mr. Addelson answered the following questions: 1. Tell us about yourself. Why are you interested in this position in Lexington? Why are you willing to leave your current position? 2. If we read your resume accurately, the budget development process, and your role in it, was quite different in Needham and Framingham. Can you describe your role in the two processes and give us your opinion on how the ideal budget development process should play itself out? 3. Among the policies our financial policy review committee is examining is the funding of capital projects. What is the practice of other Towns you are familiar with in funding capital projects, i.e. replacement of vehicles, building renewal, and projects exclusive of building replacement? 4. Describe your experience in issuing municipal bonds and notes. 5. You will be taking over a finance department staff that has operated without regular mentoring or monitoring for almost two years now. How will you go about strengthening its team spirit and identify? Fostering development of the staff? 6. Lexington has a large, active, and demanding volunteer community. There are some 60+ elected and appointed boards and committees, each of which will at one time or another be approaching you and your staff for information, advice and guidance. Share with us some of your ideas on how you see servicing this particular constituency. The Selectmen also asked about how he would work with the School Department and his previous experience working with School Departments. Selectmen Concerns and Liaison Reports Mrs. Krieger reminded Chairs of committees about the training workshops being sponsored by the Board of Selectmen, School Committee, Town Moderator, and Town Manager to be held on January 17, 18, and 24. Hope all committees can take part in these useful training workshops. Town Manager Report Mr. Valante updated the Board on the Burlington ready -mix concrete facility. Burlington has requested additional information and are checking to see if they can regulate the entire site rather than the new use. The hearing was continued to January 5. 64 -13 Selectmen's Meeting — December 19, 2005 Consent Agenda Commitments and Adjustments of Water and Sewer Charges Upon motion duly made and seconded, it was voted to approve the following commitment/ adjustments: Commitment of Water /Sewer Charges for Town -wide Billing (Section 3) $2,811,121.65 Adjustments of Water /Sewer Charges for the period from 10/1/05 to 10/31/05 $7,047.30 Adjustments of Water /Sewer Charges for the period from 11/1/05 to 11/30/05 - $104,454.36 Accept Engine Idling Grants Upon motion duly made and seconded, it was voted to accept the following grants for educational purposes: • New England Grassroots Environmental Fund Grant ($1,500) • Department of Environmental Protection Grant ($750) • C &W Transportation ($1,500) • Arlex Oil Company ($1,500) • Environmental Protection Agency Grant ($10,000) LexMedia Presentation Alan Lazarus, Chair of LexMedia, presented the Operations Report. Because LexMedia has only been operating since October, they are requesting follow -up meetings with the Communications Advisory Committee and the Board of Selectmen during the 1 st quarter of 2006 when they will have a better idea of anticipated expenses for 2006. George Preston was introduced as the new Executive Director of LexMedia. Mr. Lazarus also introduced and thanked Lakis Koulouris and James Akimchuk as LexMedia employees who have been responsible for videotaping all meetings and also the natural gas situation with the help of two volunteers (Scott Miley and Danny Rousseau). The Selectmen thanked LexMedia for the outstanding work on covering town meetings and the gas situation. LexMedia is off to a great start and the Board appreciates the hard work. Mr. Cohen requested that the "History of PEG Access in Lexington ", written by David Becker, be given to the Town Clerk's Office for the official record. Farmers Market Sonia DeMarta came before the Board to discuss how successful the Farmers Market was this year and what ideas they have for next year. Ms. DeMarta provided the Board with the results of the survey and asked if the Selectmen would be interested in participating in "Meet the Selectmen" next year at the Farmers Market. 64 -14 Selectmen's Meeting — December 19, 2005 All the Selectmen agreed the Farmers Market was extremely successful and would be glad to participate. Budget Presentation — Capital Requests Chief Casey, Police Chief, presented the Police Capital Requests for FY2007: Replacing/ Upgrading Dispatch center and Police Radio Network - $821,000 Chief Middlemiss, Fire Chief, presented the Fire Capital Requests for FY2007: Replacement of Engine 1 - $380,000. Ms. Simmons, Recreation Director, presented the Recreation Capital requests for FY2007: Center Pool complex Infrastructure Study - $50,000; Center Playground Reconstruction - $225,000; Pine Meadows Equipment - $25,000. Total FY2007 Capital Requests for Recreation - $300,000 Mr. Valente, Town Manager, presented the Social Services Capital requests for FY2007: Senior Center Conceptual Design Study - $40,000 Ms. Hooper, Town Clerk, presented the Town Clerk Capital requests for FY2007: Archives Environmental Control - $60,000. Mr. Hadley, DPW Director, and Mr. Chalpin, Town Engineer, presented the Public Works Capital Requests for FY2007: Lincoln Field Corrective Action - $200,000; DPW Operations Facility - $12,000,000; Equipment Replacement - $435,000; Building Envelope - $355,000; Street Improvements - $960,000; Sidewalk Improvements - $200,000; Storm Water Improvements - $160,000; Water Distribution Improvements - $900,000; Sanitary Sewer System Improvements - $300,000; Water Meter Purchase and Installation - $500,000. Total Public Works Capital Requests for FY2007: $16,010,000. Resolution — Taxation of Telecommunications Companies Upon motion duly made and seconded, it was voted to sign a resolution to send to Lexington's Senators and Representatives supporting House Bill 2408, An Act Relative to the Taxation of Telecommunications Companies. Theatre License Upon motion duly made and seconded, it was voted to approve the application and issue two threatre licenses to Marble Rock Cinema Corporation for Cinema 1 and 2 to show movies weekdays and Sundays. 64 -15 Selectmen's Meeting — December 19, 2005 Liquor License Renewals Upon motion duly made and seconded, it was voted to approve the liquor license renewals for the Knights of Columbus and Via Lago Cafe, subject to receiving a copy of the Certificate of Inspection. License Renewals Upon motion duly made and seconded, it was voted to approve the following license renewals: Class I Lexington Toyota Class TT A to Z Audo Wholesale A.E. Sales, Inc. Auto & Diesel Sales Lexington Auto Sales Class III John P. Carroll Company Automatic Amusement Devices Lexington Elks (4) Lexington VFW (4) Common Carrier Boston Tours (2) Lexpress Shuttle Service (4) Common Victualler Alexander's Pizza Bertucci's Brick Oven Ristorante Bollywood Cafe Bruegger's Bagel Bakery Dabin Restaurant Denny's Restaurant Dunkin Donuts, 373 Waltham Street Dunkin Donuts, 141 Mass. Avenue Dunkin Donuts, 317 Woburn Street Dundin Donuts/Baskin Robbins, 10 Woburn Street Fife and Drum Restaurant /Grill Khushboo Lemon Grass Restaurant 64 -16 Selectmen's Meeting — December 19, 2005 Common Victualler (continued) Lexington Elks Lexington Golf Club Lexington House of Pizza Lexx Mario's Italian Restaurant McDonald's/Honey Dew Donut Nick's Place Not Your Average Joe's Peet's Coffee & Tea Peking Gardens Restaurant Pine Meadows Golf Club Quality Inn & Suites Rancatore Ice Cream Rosie's Bakery Seattle's Best Coffee Sheraton Lexington Hotel Short Order Gourmet (National Heritage Museum) Starbucks Coffee, 60 Bedford Street Starbucks Coffee, 1729 Mass. Avenue The Upper Crust Via Lago Cafe Vinny T's of Boston Yangtze River Restaurant Entertainment Lexington Elks Lexington VFW Lexx Sheraton Lexington Hotel Lodging /Innkeeper Battle Green Inn Quality Inn & Suites Sheraton Lexington Hotel Wild Acre Inn Mr. Pagett requested the Town Manager check on the status of the Quality Inn installing a sprinkler system. 64 -17 Selectmen's Meeting — December 19, 2005 Appointments Human Services Committee Upon motion duly made and seconded, it was voted to appoint Dr. Herbert Wasserman to the Human Services Committee for a three -year term to expire September 30, 2008. Lexington Scholarship and Education Committee Upon motion duly made and seconded, it was voted to appoint John Miller to the Lexington Scholarship and Education Committee for a one -year term to expire September 30, 2006. Electric Utilitv Ad Hoc Committee Upon motion duly made and seconded, it was voted to appoint John Foster to the Electric Utility Ad Hoc Committee. Communications Advisory Committee Upon motion duly made and seconded, it was voted to appoint John Rommelfanger to the Communications Advisory Committee to fill the unexpired term of Michael Greene until September 30, 2007. Mr. Pagett asked about the status of the Ad Hoc Local Emergency Planning Committee. Mr. Valente stated that the committee will be recast soon. Mr. Pagett suggested that a representative of the School Committee be included in the membership. Minutes Upon motion duly made and seconded, it was voted to approve the minutes of December 12, 2005. Executive Session Minutes Upon motion duly made and seconded, it was voted to approve the executive session minutes of December 12, 2005. Executive Session Upon motion duly made and seconded, it was voted to go into executive session for the purpose of litigation, with no intent to return to open session. Upon motion duly made and seconded, it was voted to adjourn at 9:40 p.m. A true record, Attest: Lynne A. Pease Executive Clerk E Selectmen's Meeting December 22, 2005 A meeting of the Board of Selectmen was held Thursday, December 22, 2005, at 9:00 a.m. in the Selectmen's Meeting Room. Mr. Kelley, Mr. Pagett, Mr. Cohen, Mr. Manz; and Carl Valente, Town Manager were present. Mr. Kelley was Acting Chairman. Comptroller/Finance Director The Board discussed the candidacy of Robert Addelson for the position of Comptroller/Finance Director. Based on the interview with the candidate at the last Selectmen's meeting, the Board agreed that he was a strong candidate. Upon motion duly made and seconded, it was voted to offer the position of Comptroller to Robert Addelson subject to any necessary reference checks and to working out an employment contract. Mr. Valente noted that he may decide to change the title of Finance Director to Assistant Town Manager for Finance. Each Selectman was asked to call one of the four references provided by Mr. Addelson and to report back to Mr. Kelley. The Board agreed that one Selectman should work with the Town Manager to negotiate a contract with Mr. Addelson. The Board designated Mr. Cohen for that assignment. Lot Boundary Discrepancies on Valleyfield Street As the result of a dispute between two neighbors on Valleyfield Street over the placement of a fence, it was discovered that two bounds put in by the Town when the street was laid out for acceptance in 1971 were off by one foot. The Board concluded that the siting of the fence could be worked out privately and, if not, with the assistance of the Fence Viewers. Mr. Cohen noted that the additions put on the house at Number 74 were done with building permits and further that the time for challenging the distance of these additions from the lot line had long ago expired. Upon motion duly made and seconded, it was voted to adjourn at 9:55 a.m. A true record, Attest: Norman P. Cohen Selectman 64 -19