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HomeMy WebLinkAbout2006-10-BOS-min Selectmen’s Meeting October 6, 2006 A meeting of the Board of Selectmen was held on Friday, October 6, 2006, at 8:30 a.m. in the Selectmen’s Meeting Room. Chairman Krieger, Mr. Kelley, Mr. Pagett, Mr. Cohen, Mr. Manz; Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk were present. Vote to Sign the State Election Warrant Upon motion duly made and seconded, it was voted to sign the warrant for the November 7, 2006 State Election. Water and Sewer Retained Earnings Analysis Scott McIntyre, Melanson Heath, presented a water and sewer retained earnings (free cash) analysis for the period June 30, 2002 through June 30, 2006. While reconciliations have been completed for FY2002 through FY2005, some work remains to be done on FY2006. Melanson Heath will report back to the Town when that is completed. Mr. Valente plans to present a balance sheet and an income sheet as part of the routine analysis of the water and sewer enterprise funds. He also wants to get a history of consumption data within the next 2 to 3 years and complete the changing over of the 3,000 meters currently inside to outside meters. Upon motion duly made and seconded, it was voted to adjourn at 10:20 p.m. A true record; Attest: Lynne A. Pease Executive Clerk Selectmen’s Meeting October 16, 2006 A regular meeting of the Board of Selectmen was held on Monday, October 16, 2006, at 7:30 p.m. in the Selectmen’s Meeting Room. Chairman Krieger, Mr. Kelley, Mr. Pagett, Mr. Cohen, Mr. Manz; Mr. Valente, Town Manager; Mr. Lahey, Town Counsel; and Ms. Pease, Executive Clerk were present. Selectmen Concerns and Liaison Reports Mr. Cohen commented on all of the great activities that went on in Lexington this past weekend that brought the community together, including the East Lexington Fair, a Quilt Show at Cary Hall, the French Honor Ceremony on the Battle Green and the Stand for Children Applefest. Mr. Cohen also complimented the Fire Department for the open house and thanked the th workers and staff involved. Lastly, appreciation to the library staff for the Library’s 100 birthday celebration. Mr. Pagett commended Mr. Hadley, Director of Public Works, and the DPW workers who quickly replaced a bench that was stolen from the high school. Hearing - Communications Advisory Committee Regarding a Verizon License This hearing was a continuation of the Verizon hearing held on September 21, 2006. Mrs. Krieger asked if there were any additional comments from the audience. Mr. Bussgang, Forest Street, requested that the license include four (4) PEG channels, instead of three (3) currently in the license. He would also like Verizon to provide ratings of programs on PEG if it is available. Mr. McGrail, Telecommunications Insight Group, stated that three (3) PEG channels are th included in the license and a 4 is available if the Town meets the requirements for programming. Regarding providing ratings, Mr. McGrail stated it would be the responsibility of LexMedia. Mr. Buczkowski, member of the Communications Advisory Committee, also added that the PEG channels are analog so there are not many channels available. Diane Juster, Brendan Street, an interested citizen, said she has been waiting a year and a half for Verizon. Verizon is a good option and affordable. Mr. Jim Shaw, Colonial Times, Precinct 3, is in favor of providing a license to Verizon. It will be good competition. Mr. John Bartenstein asked about whether the license requires that all underground homes be serviced. Selectmen’s Meeting – October 16, 2006 In response, Mr. McGrail stated that once the license is approved Verizon is committed to work with the Town to get all the underground work completed within two years. Mr. Cohen received an e-mail asking how many recently repaved streets would need to be dug up to provide the Verizon service to homes with underground wires. Mr. McGrail stated that Verizon would need the necessary permits to provide the service to underground homes and they plan to work with the Committee and the Town to accomplish this task. There are 990 households with underground service. If possible, Verizon will use existing underground conduit by taking out old wires and putting in new. Mr. Peter Bowman, Verizon, stated that a $75,000 performance bond had been posted for cable service only. Mr. Pagett questions if that is enough. Mr. Bowman stated that if Verizon were to get the necessary permits for installing underground conduit it would be for their own purpose. If asked they would coordinate with RCN if RCN or any other service provider was interested in installing its own conduit. Mr. Cohen discussed another point in the e-mail regarding double poles and whether Verizon would continue to make strides in removing them. Mr. Bowman responded that Verizon continues to work at reducing double poles. Mr. Pagett requested that the license be corrected on Page 33 where it refers to Palmer & Dodge; it should be changed to Anderson and Kreiger. Mr. Pagett also questioned the availability of Cable Service and whether that would allow all residents to have service. Mr. McGrail said the intent of Verizon was to provide service to all residents. Mr. Bartenstein urged the Selectmen to plan for the future regarding street repaving and the need for conduit to be added prior to the paving. Mr. Buczkowski recommended that the hearing be closed. Mrs. Krieger closed the hearing. The Communications Advisory Committee will make a recommendation regarding the Verizon License to the Selectmen at its next meeting. Request for Funds – Electronic Document Management Summary Mr. Valente explained that the electronic document management program will help the town copy material and documents onto the town web page and will have searching capabilities. All departments that will benefit from the program are being asked to contribute to the cost; larger departments like DPW and Community Development will cover most of the cost. The Selectmen’s account will be asked for approximately $500.00. Selectmen’s Meeting – October 16, 2006 Traffic Mitigation Funds Upon motion duly made and seconded, it was voted to appropriate up to $10,000 from the Traffic Mitigation Fund for construction of a crosswalk across Pleasant Street at Worthen Road. Water and Sewer Commitments and Adjustments Upon motion duly made and seconded, it was voted to approve the following commitments and adjustments of water and sewer charges: Commitment of Water/Sewer Charges for September 2006 (Cycle 9) $213,611.78 Commitment of Water/Sewer Charges for 9/1/06 through 9/30/06 (Final Bills) $9,018.36 Adjustments of Water/Sewer Charges for the period from 6/1/06 to 6/30/06 -$242,729.88 Water and Sewer Rate Hearing Mr. Addelson reviewed the options for water and sewer rates. Mr. Pagett had questions regarding the $100,000 discrepancy in the FY2006 Water retained earnings account. Mr. Addelson said the auditor was still looking at the issue. Mr. Sandy, Town Meeting Member, Precinct 1, urged the Selectmen to go back to 4 blocks to help small families and seniors. Ms. Fournier, Precinct 8 and member of the Water and Sewer Rate Study Committee, said the Committee studied the issue and felt smaller families were being subsidized by the larger families. She believes there should be a flat rate. She also suggests that the Selectmen not vote to use depreciation. Mr. Bartenstein feels the small water users are significantly subsidized. He also discussed the issue of conserving water and that there is presently no need for conservation. Mrs. Krieger believes Option 2 is best for the Town. The $500,000 for retained earnings makes sense. She also believes in conservation and the importance of impressing upon citizens that it is important to conserve water. Mr. Kelley believes Option 4 is the best option because to a very small degree it moves toward parity. He sees an opportunity to charge for municipal water/sewer use. Mr. Cohen believes Option 2 is the best option at this time. Mr. Pagett agrees with the use of $500,000 for retained earnings. He believes the steepness between Blocks 2 and 3 is really a mechanism for moving costs from the residential to the commercial user with no real justification. The net effect is to make it more expensive for Selectmen’s Meeting – October 16, 2006 business. Residential, commercial and municipal should all pay their fair costs. He hopes that there will be a discussion of developing water and sewer enterprise budgets for FY2008 that includes looking at the municipal rate and how to proceed on the indirect cost issue. These issues will be discussed at the Selectmen’s next meeting. Mr. Pagett prefers Option 4. Mr. Manz applauds work of Town and the Water and Sewer Rate Study committee. Option 2 is most attractive to Mr. Manz. Mr. Valente will attempt to bring to the Selectmen an analysis of municipal rates for the next Selectmen’s meeting which will look at all impacts of changing the municipal rates, including non-profits. Upon motion duly made and seconded, it was voted 3-2 (Kelley and Pagett opposed) to adopt Option 2 for the FY2007 water rates and Option 2 for the FY2007 wastewater rates. FY2007 Water Rate Option 2 will use $500,000 of retained earnings and increase all blocks by 6.8%. FY2007 Wastewater Rate Option 2 will use no retained earnings and increase all blocks by 6.5% to build retained earnings by $212,000. Upon motion duly made and seconded, it was voted to refer to the Water and Sewer Rate Study Committee the matter of wastewater billing for entities with evaporative cooling towers. Special Town Meeting and DPW Facility Financing Options Mr. Addelson presented financing projections and debt service scenarios for the period FY2007 through FY2028 for the proposed new DPW Facility. The Debt Assumptions are: $30.5 million of debt, 20 year term, 4.5% interest; and level principal payments. There are four scenarios. Scenarios 1 and 3 include 100% taxpayer funding (general fund exempt debt – no allocation to water and sewer funds). Scenario 1 is financed by the taxpayer; Scenario 3 is financed by taxpayer net of changes in existing excluded debt. In Scenarios 2 and 4, the funding is split between water, sewer and general funds. Scenario 2 the project debt service is allocated among water, sewer and general funds; Scenario 4 is allocated among water, sewer and general funds (net of changes in existing excluded debt). Cost allocation methodology for Scenarios 2 and 4 are based on project costs, project schematics and discussion with DPW Director and project architect. The cost allocations would be: water fund – 16.6%, sewer fund – 6.6% and general fund –76.8%. The average residential taxpayer would pay approximately $237 in FY2009 and that amount would decline each year. The Selectmen discussed whether that was a reasonable amount to ask from the community for the service that DPW provides to residents. All felt the DPW provided great service, but some questioned whether the projected cost of $30.5 million was too big. The Selectmen would like to have comparative information on comparable Selectmen’s Meeting – October 16, 2006 community DPW facilities that have been constructed in the last few years that includes size, number of employees, number of vehicles and how many are garaged in the facility, the divisions included, when built, total cost of facility minus cost of land and square foot costs for each component of the building. In deciding whether to have a Special Town meeting, the Selectmen are concerned about having sufficient information to be able to defend the project and answer all of the citizens’ questions. The suggested date for a Special Town Meeting is November 29. There would be 2 warrants; one for the DPW and the other warrant may include the following: amend FY07 operating budget, amend FY07 water and sewer enterprise fund budgets, appropriate community preservation act funds; accept state law regarding municipal hearings; and appropriate Brookhaven affordable housing payment to a reserve fund. The proposed DPW project is in the design/development stage and is currently in the hands of an estimator and includes the suggestions made to date for the project. The Selectmen would like to see the comparison of DPW facilities at its meeting on October 30. Mrs. McKenna is concerned about the aesthetics of the new DPW facility and cannot support the project if the citizens are not permitted to weigh in on a design. Mr. Valente reported that the Design Advisory Committee asked the Permanent Building Committee to look into changing four areas: material on front, layout of lobby, and the exterior design of the front and the bike path side. The PBC will also present the DPW proposed facility to the Energy Conservation Committee in the near future. Upon motion duly made and seconded it was voted to have two special town meetings on November 29, 2006 and to close the warrant on October 25, 2006 at 4:30 p.m. Appointments/Reappointments/Resignations 2020 Vision Committee Upon motion duly made and seconded, it was voted to accept the resignation of Nancy Tentindo from the 2020 Vision Committee, effective immediately. Lexington Council for the Arts Upon motion duly made and seconded, it was voted to accept the resignations of Alan Adolph, Marion Kilson, Joan Reddy, Ella Bayliss and Molly Ferrante from the Lexington Council for the Arts. Tax Deferral and Exemption Study Committee Upon motion duly made and seconded, it was voted to accept the resignation of Marilyn Campbell from the Tax Deferral and Exemption Study Committee, effective immediately. Selectmen’s Meeting – October 16, 2006 Upon motion duly made and seconded, it was voted to appoint Joel Adler to the Tax Deferral and Exemption Study Committee. Town Report Committee Upon motion duly made and seconded, it was voted to appoint Ann Redmon to the Town Report Committee for a one-year term to expire September 30, 2007. Lexington Center Committee Upon motion duly made and seconded, it was voted to reappoint Gant Redmon to the Lexington Center Committee for a 3-year term to expire September 30, 2009. Tourism Committee Upon motion duly made and seconded, it was voted to reappoint Richard Canale to the Tourism Committee for a 1-year term to expire on September 30, 2007. Town Manager Appointment – Commission on Disability Upon motion duly made and seconded, it was voted to approve the Town Manager’s appointment of Francine Stieglitz to the Commission on Disability for a 3-year term to expire October 30, 2009. Dissolve the Fair Housing and Human Relations Committee Mrs. Krieger spoke with past and current members who all agree that because of the Lexington Housing Partnership Board and No Place for Hate that the Fair Housing and Human Relations Committee has completed its work. Upon motion duly made and seconded, it was voted to dissolve the Fair Housing and Human Relations Committee and rescind the designation of Special Municipal Employees. Entertainment License – Max Stein’s American on Hartwell Upon motion duly made and seconded, it was voted to approve an Entertainment License for Second Julian, LLC d/b/a Max Stein’s American on Hartwell for television and piano in the main dining room area and provision of live music or disc jockeys for private parties. Schedule Department Budget Meetings Mr. Valente will schedule department budget presentations for Friday, December 1, Monday, December 4, Tuesday, December 5 and Friday, December 8 from 8:00 to 10:00 a.m. Selectmen’s Meeting – October 16, 2006 Policy – Building Permits and Fees Mr. Valente requested this revised policy to allow for the possibility of refunding some money for projects that do not go forward, which happens rarely and also under unique circumstances to waive triple fees when work commences without a permit. Upon motion duly made and seconded, it was voted to approve the Building Permits and Fees Policy. Consent Agenda Minutes Upon motion duly made and seconded, it was voted to approve the minutes of September 18, 2006, September 21, 2006, and September 25, 2006. Executive Session Minutes Upon motion duly made and seconded, it was voted to approve the executive session minutes of September 25, 2006. Endorse Nomination of Jonathan McPhee Upon motion duly made and seconded, it was voted to endorse the nomination of Jonathan McPhee for the 2007 Commonwealth Award and to sign and send a letter to Fred Johnson, President of the Lexington Symphony. Ratify Poll Vote – Fly French Flag on Battle Green Upon motion duly made and seconded, it was voted to ratify a poll vote to allow the French Flag to be flown on the Battle Green on Saturday, October 14, 2006, for the Honor Ceremony. Executive Session Upon motion duly made and seconded, it was voted by roll call vote to go into executive session for the purpose of collective bargaining, litigation and value of real property, with no intent to return to open session. Upon motion duly made and seconded, it was voted to adjourn at 10:40 p.m. A true record; Attest: Lynne A. Pease Executive Clerk Selectmen’s Meeting October 30, 2006 A regular meeting of the Board of Selectmen was held on Monday, October 30, 2006, at 6:00 p.m. in the Selectmen’s Meeting Room. Chairman Krieger, Mr. Kelley, Mr. Pagett, Mr. Cohen, Mr. Manz; Mr. Valente, Town Manager; Mr. Lahey, Town Counsel; and Ms. Chabot, Assistant to the Executive Clerk were present. Executive Session Upon motion duly made and seconded, it was voted by roll call vote to go into executive session for the purpose of collective bargaining, with the intent to return to open session at approximately 7:30 p.m. Selectmen Concerns and Liaison Reports Mr. Manz reported that the Farmer’s Market concludes a successful season this Tuesday. And the Liberty Ride completed its season that saw it in the black. Mr. Manz described a recent unofficial experiment conducted by cyclists who use Hartwell Ave., which showed that use of the shoulder of the road by bicycles does not appear to increase transit time for vehicles heading toward the Hanscom gate. Vehicles do have to move to the center lane earlier, but even without the presence of cyclists, all vehicles will end up in the center lane anyway, either waiting to enter the gate or to make a left turn onto Wood Street. Mr. Pagett reported that the Lexington Center Committee would like to see resolution of the hiring of an economic development officer and the issues surrounding sidewalks in the center. The consensus of several committees involved is to move ahead with the initial test of wire cut brick on structured soil sub-strata. Mr. Hadley, Director of Public Works stated that he has been working to obtain a construction cost, design, and scope of services estimate for the center sidewalks. The test area will be on Mass. Avenue from Waltham Street to the alley just before Michelson’s Shoes. The goal is to start next spring. A final plan will be brought to the Board for a vote, once the cost is determined. Mr. Pagett continued with his report by stating that the Lexington Center Committee enthusiastically supports the parking lot off Edison Way. He also briefly mentioned their proposal for the Community Preservation Committee regarding a feasibility study for lights, a sound system, and storage at Cary Hall. Public Comment Mr. Busa, a resident and owner of a package store in Lexington, asked the Board to consider endorsing a No vote on Ballot Question 1. Selectmen’s Meeting – October 30, 2006 Mrs. Krieger commented that this is a ballot question for the voters to decide. The Board will discuss regulations should it pass. Mr. Cohen concurred that the citizens of Lexington are well informed and do not need to be influenced by the Board. Town Manager Report Mr. Valente followed up on the Cary Hall project by adding that his office is working on a Community Preservation Act application to see if Cary Hall can be used as a community arts center. He will bring a proposal to the Board. Mr. Valente commended the DPW for their preparations on Friday, October 27, to limit street flooding due to the rainstorm on Saturday. Only two minor incidences of flooding were reported along with a few minor incidences of tree damage. Mrs. Krieger thanked the DPW for the efforts they make in preparing for storms. Hearing – Grant of Location – Verizon / NSTAR – Freemont Street Upon motion duly made and seconded, it was voted 5-0 to approve the petition of Verizon New England, Inc. and NSTAR for permission to relocate and/or install poles, wires, cables and fixtures, including anchors, guys and other such necessary sustaining and protecting fixtures along and across the following: relocate pole number 170-5, located on the westerly side of Freemont Street, in a north-northeasterly direction, a distance of 45 feet (+) from its current location. Also, place new pole number 170-5A, on the westerly side of Freemont Street, at a point which is 95 feet (+) north-northeasterly of existing pole number 170-6. Hearing – Grant of Location – Verizon / NSTAR – Lincoln Street Upon motion duly made and seconded, it was voted 5-0 to approve the petition of Verizon New England, Inc. and NSTAR for permission to relocate and/or install poles, wires, cables and fixtures, including anchors, guys and other such necessary sustaining and protecting fixtures along and across the following: relocate pole number 55/27, located on the northwesterly side of Lincoln Street, in a west-southwesterly direction, a distance of up to 20 feet from its current location, assuring that it stay within the frontage of lot 143. Also, place new pole anchor guy from said relocated pole, assuring that it stay within the frontage of lot 143. Adjustments of Water and Sewer Charges Upon motion duly made and seconded, it was voted 5-0 to approve the following adjustment of water and sewer charges: Adjustments of Water/Sewer charges for the period from 7/1/06 to 7/31/06 - $45,092.89 Selectmen’s Meeting – October 30, 2006 Communications Advisory Committee – Verizon License Dave Buczkowski, on behalf of the Communications Advisory Committee recommended approval of the Verizon license. Several Selectmen stated that double poles are still an issue. Patrick Mehr, Town Meeting Member Precinct 3, and Dawn McKenna, Precinct 6, asked the Board to delay signing the contact until the issue is resolved. Mr. Cohen pointed out that state law and the DTE regulates this. Mr. Valente has discussed this issue with Peter Epstein, Special Town Counsel, and the double pole issue is not a basis for denying the contract. Mr. Cohen asked Mr. Bowman, Vice President of External Affairs for Verizon, if he has the authority to give the Board a commitment tonight to resolve the issue of double poles. Mr. Bowman said that he does have the authority to commit to getting this issue resolved in six months and he promised to move ahead with the removal of the poles. Mr. Pagett expressed disappointment that Article 3.1 and 3.2 of the contract, regarding service area and availability of service, has remained unchanged from the previous draft. James McGrail, Senior Consultant for Verizon, stated that they are committed to a complete build out of the entire community and plan to meet the 2-year requirement for doing so. Mr. Kelley would like to see Verizon provide service, but wants to get the issue of double poles resolved. He suggests waiting 2- 4 weeks to address the license. Upon motion duly made and seconded, it was voted 2–3, with Mrs. Krieger, Mr. Cohen, and Mr. Manz voting no to delaying the signing of the license for 2–4 weeks to allow Verizon to make a written commitment to comply with the statute regarding double poles. Upon motion duly made and seconded, it was voted 5–0 to approve the Verizon license. Lexington Center Initiative – Free Parking on Thursday Evening Sharon Spaulding, a property manager in Lexington, presented a letter from the Lexington Center Initiative requesting free parking in Lexington center on Thursday evenings from 6:00 p.m. to 10:00 p.m. The Board commented that the parking meters were extended from 6:00 p.m. to 8:00 p.m. because of a concern that employees of restaurants were taking the parking spaces. They asked if this was a burden every day. Mr. Manz asked if there was a commitment from the merchants to keep their employees from using these spots and commented on the use of the Depot Square lot. Jerry Michelson, Michelson’s Shoes and the Lexington Retail Association, is supportive of the initiative. He suggested that Thursday could be used as a pilot and if it goes well, it could be done the rest of the week. Mrs. Krieger asked how the success would Selectmen’s Meeting – October 30, 2006 be measured. Alan Wrigley, on behalf of the Lexington Chamber of Commerce, supports the initiative and said success could only be measured in an ad hoc way. Upon motion duly made and seconded, it was voted 5–0 to approve the request of the Lexington Center Initiative to allow free parking in Lexington Center on Thursday evenings from 6:00 p.m. to 10:00 p.m. Tax Deferral and Exemption Study Committee Report on Residential Exemption Vicki Blier, chairman of the Tax Deferral and Exemption Study Committee presented the Residential Exemption Report. The Committee made its best effort to identify the advantages and disadvantages of the Residential Exemption, and concluded by making no recommendation to the Selectmen as to its adoption. Mr. Cohen thanked the Committee and wanted to note the others who worked on this. Ms. Blier thanked Tom Taylor, Marilyn Campbell, Pat Costello, Bill Kennedy, John Bartenstein, and Mr. Cohen for being helpful. Ms. Blier noted that there is help for seniors with low income and pointed out that there is a Town brochure that outlines all the available programs. Mrs. Krieger stated that in principle she would like to see the property tax more progressive in Lexington, but this is not the way to do it. This issue requires legislative assistance. Energy Conservation Committee Steve Kropper, Secretary of the Energy Conservation Committee, presented a progress report and next steps. Mr. Manz pointed out some milestones to date including installing direct digital control at Clarke for all HVAC units, which accomplished a reduction in electrical cost of $138,000 in December 2005 – August 2006,compared to the same nine-month period in 2004-2005, despite sharp increases in the cost of electricity over the same period. He also noted the use of an infrared scan that aided in the diagnosis and partial replacement of the wet field house roof at the High School. The Selectmen thanked the committee and commended them on an excellent start. Update on Visible Recycling Ban Robert Beaudoin, Superintendent of Environmental Services, reported on the visible st recycling ban and the Town’s efforts to reduce trash tonnage. Since July 1, 600 recycling bins have been requested and delivered to residents. A 7% reduction in trash tonnage has been accomplished in the first quarter of this fiscal year. There was also a 2% reduction in recycling tonnage, but cardboard collection at the recycling center had increased significantly. Selectmen’s Meeting – October 30, 2006 Year-to-Date Budget Report Mr. Addelson, Finance Director, presented a report of spending and identified possible areas where expenditures exceeded estimates for the first quarter of FY2007. Although the municipal budget is performing as expected through the first quarter, there are three areas that require attention and future analysis: DPW overtime, DPW small equipment expenses, and Fire / EMS overtime. The Finance Department has implemented a new Chart of Accounts for FY2007 that provides substantial detail for departmental spending and facilitates the preparation of an exception report. Since this new Chart of Accounts has just been implemented for FY2007, department staff is still getting used to tracking expenditures using this system. They will also use the new Chart of Accounts in preparing the FY2008 budget. As they develop data in this format in future years, they will have a much more detailed database for tracking expenditures, preparing budgets and benchmarking services. Pension Actuarial Study Mr. Addelson presented a report on the January 2006 Pension Actuarial Study for the Lexington Contributory Retirement System. The market value of the retirement system assets has risen from $83,049,848 in 2004 to $98,759,260 in 2006. In 2004, the system was 84.7% funded compared to 88.4% in 2006. Under the present plan, Mr. Addelson predicts the entire unfunded liability will be retired in 2015, well in advance of the state mandated retirement in 2028. Water and Sewer Indirect Costs and PILOT Mr. Valente and Mr. Addelson are in the process of completing FY2008 Revenue projections in preparation of the November 16 Budget Summit 2. Mr. Valente asked for the Board’s input on two aspects of the projection: the Water/Sewer PILOT payments to the General Fund and the Water/Sewer Indirect Cost payments to the General Fund. Two options for reducing indirect costs revenue to the General Fund were presented: a four-year model and a six-year model. There was a general consensus that the Board intends to continue to reduce water/sewer PILOT’s by another $187,500 for FY2008. Upon motion duly made and seconded, it was voted 3-2 (Kelley and Pagett opposed), to accept the six-year schedule to reduce water/sewer indirect cost payments to the General Fund. Selectmen’s Meeting – October 30, 2006 Appointments / Resignations Tree Committee Upon motion duly made and seconded, it was voted to accept the resignation of James Jones from the Tree Committee, effective immediately. Upon motion duly made and seconded, it was voted to appoint Markus Pinney to the Tree Committee to fill the unexpired term of James Jones to expire September 30, 2007. LexMedia Board Upon motion duly made and seconded, it was voted to recommend the appointment of George Burnell to the LexMedia Board of Directors. Town Report Committee Upon motion duly made and seconded, it was voted to appoint Cindy Lewis to the Town Report Committee for a one-year term to expire September 30, 2007. Sign Warrant for Special Town Meeting Upon motion duly made and seconded, it was voted to sign the warrants for both Special Town Meetings to be held on Wednesday, November 29, 2006. Consent Agenda Minutes Upon motion duly made and seconded, it was voted to approve the minutes of October 6, 2006 and October 16, 2006. Executive Session Minutes Upon motion duly made and seconded, it was voted to approve the executive session minutes of October 16, 2006. Proclamation for Employee Recognition Day Upon motion duly made and seconded, it was voted to sign the proclamation for Employee Recognition Day. Selectmen’s Meeting – October 30, 2006 Executive Session Upon motion duly made and seconded, it was voted by roll call vote to go into executive session for the purposes of collective bargaining, litigation and value of real property, with no intent to return to open session. Upon motion duly made and seconded, it was voted to adjourn at 11:10 p.m. A true record; Attest: Diana B. Chabot Assistant to the Executive Clerk