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HomeMy WebLinkAbout2007-09-BOS-min Selectmen’s Meeting September 10, 2007 A regular meeting of the Board of Selectmen was held on Monday, September 10, 2007 at 7:00 p.m. in the Selectmen’s Meeting Room. Chairman Krieger, Mr. Kelley, Mr. Cohen, Mr. Manz; Mr. Valente, Town Manager; and Ms. Chabot, Assistant to the Executive Clerk, were present. Public Comment Mrs. McKenna, Chairman of the Tourism Committee, reported that the new Liberty Ride trolley unexpectedly came with a cooler. They have begun to sell water on the trolley. They plan to make t-shirts, hats, and bags available soon. Selectmen Concerns and Liaison Reports Mr. Manz reported first, that he reduced his packet of information for the Selectmen’s Meeting to a searchable CD. This was done to cut down on the use and storage of paper. Second, as Liaison to the Transportation Advisory Committee, Mr. Manz said that there has been some linkage, incorrectly, between Lexpress and the School Bus System. And third, in light of the recent loss of two Boston Firefighters, he thanked the Town Inspectors who keep our citizens safe. A grease-laden ceiling contributed to the fire in Boston, and a similar situation existed in a building here in Lexington, but has been corrected thanks to one of our inspectors. Mr. Kelley has received comments from citizens who were surprised that a beveled brick was used in the sidewalk installation project on Mass. Avenue. He also wondered what happened to the promise that abutting businesses would not be affected. Mr. Valente explained that the day the kids went back to School was the day the installation started. The thought was that most of the back to school purchases would have been made before school started, but that was apparently not the case for one business. Mr. Cohen has received positive feedback about the sidewalk. Town Manager Report Mr. Valente reported that the Town has received recognition from the Government Finance Officers Association for our budget prepared by Mr. Young, Budget Officer and Mr. Addelson, Assistant Town Manager for Finance. Water Sewer Rate Discussion Mr. Addelson and Mr. Young presented the FY2008 Water/Sewer Cost Analysis. This is the first of two steps leading to the Board establishing FY2008 water and sewer rates. Mr. Young reviewed the results of FY2007 water and sewer operations, and also reviewed direct and indirect cost analysis based on the budget approved at the 2007 Annual Town Meeting. Overall, in FY2007, expenses were in line with appropriations and revenues were higher than expected. Mr. Addelson reviewed consumption history in FY2006 and FY2007. Mr. Wood, Chairman of the Water and Sewer Rate Study Committee, discussed the issue of evaporative cooling towers Selectmen’s Meeting – September 10, 2007 that cool large commercial buildings in town and billing for those structures. These systems may be putting less water back into the sewer system, but it could be water that is more concentrated in undesirable chemicals. Mr. Meehan, Superintendent of Water & Sewer, is collecting more information from the state on how the MWRA calculates its charges for this water. The Board will receive a recommendation on proposed water and sewer rates at its next meeting on September 24, 2007. Selectmen Appointments/ Reappointments/Resignations Board of Appeals Upon motion duly made and seconded, it was voted 4-0 to reappoint John McWeeney to the Board of Appeals for a five-year term to expire September 30, 2012. Board of Appeals Associates Upon motion duly made and seconded, it was voted 4-0 to reappoint John Gilbert, Daniel Lucas, Leo McSweeney, David Williams, Carolyn Wilson, and Martha Wood to the Board of Appeals as Associates for a one-year term to expire September 30, 2008. Communications Advisory Committee Upon motion duly made and seconded, it was voted 4-0 to reappoint Jeanne Canale, James Gonzalez, Maria Kieslich, and Edmond Vail III to the Communications Advisory Committee for a three-year term to expire September 30, 2010. Fence Viewers Upon motion duly made and seconded, it was voted 4-0 to reappoint David Buczkowski, William Simmons, and Robert Warshawer to the Fence Viewers for a one-year term to expire September 30, 2008. Gammel Legacy Trust Upon motion duly made and seconded, it was voted 4-0 to reappoint Lillian MacArthur and Jacquelyn Ward to the Gammel Legacy Trust for a one-year term to expire September 30, 2008. Lexington Bicycle Advisory Committee Upon motion duly made and seconded, it was voted 4-0 to reappoint Stewart Kennedy, Abraham Shenker, and Michael Tabaczynski to the Lexington Bicycle Advisory Committee for a three- year term to expire September 30, 2010. Upon motion duly made and seconded, it was voted 4-0 to accept the resignation of Jim Wichman from the Lexington Bicycle Advisory Committee, effective immediately. Upon motion duly made and seconded, it was voted 4-0 to appoint Margaret Enders to the Lexington Bicycle Advisory Committee to fill the unexpired term of Jim Wichman ending September 30, 2008. Selectmen’s Meeting – September 10, 2007 Lexington Center Committee Upon motion duly made and seconded, it was voted 4-0 to reappoint Frederic Johnson, Howard Levin, Daphne Politis, and Jerome Smith to the Lexington Center Committee for a three-year term to expire September 30, 2010. Lexington Council for the Arts Upon motion duly made and seconded, it was voted 4-0 to reappoint Louise Cady-Fernandes, Barbara Ciampa, and Sirapi Heghini Walzer to the Lexington Council for the Arts for a three- year term to expire September 30, 2010. Personnel Advisory Board Upon motion duly made and seconded, it was voted 4-0 to reappoint William Barnes and Janet Perry to the Personnel Advisory Board for a three-year term to expire September 30, 2010. Police Manual Policy Committee Upon motion duly made and seconded, it was voted 4-0 to reappoint Chief Casey, Cleveland Coats, Jr., Edith Flynn, William Hays, and Gerald McLeod to the Police Manual Policy Committee for a one-year term to expire September 30, 2008. Transportation Advisory Committee Upon motion duly made and seconded, it was voted 4-0 to reappoint Sally Castleman, and to appoint Danny Moraff, to the Transportation Advisory Committee for a three-year term to expire September 30, 2010. Eagle Letters – Tom Osborn and Jesse Weeks Mr. Manz congratulated Tom Osborn and Jesse Weeks for attaining the highest rank in Scouting. Jesse Weeks’ project was to rebuild the fire rings at Willard Woods, and Tom Osborn built a retaining wall behind the First Baptist Church. Upon motion duly made and seconded, it was voted 4-0 to send a letter to Tom Osborn and Jesse Weeks congratulating them on attaining the highest rank in Boy Scouts. Use of Battle Green/Walk – Masonic Learning Center The Masonic Learning Center requested permission to hold the Fifth Annual Battle Green Walk on Sunday, October 7, 2007, beginning at 12:00 noon and ending at approximately 2:00 p.m. The walk will begin at the Masonic Learning Center and proceed to the Battle Green and then back to the Masonic Learning Center. The police have requested that there be one police detail at Mass. Avenue and Marrett Road. The DPW has requested that the Masonic Learning Center make sure to cleanup at all water stops and the Green. Selectmen’s Meeting – September 10, 2007 Upon motion duly made and seconded, it was voted 4-0 to approve the request of the Masonic Learning Center to hold the Fifth Annual Battle Green Walk and use the Battle Green on Sunday, October 7, 2007, from 12:00 noon to approximately 2:00 p.m. subject to complying with the requests of the Police and DPW. Lexington Minute Men – Monument Ceremony Upon motion duly made and seconded, it was voted 4-0 to approve the request of the Lexington Minute Men to fire muskets during the ceremony to unveil the soldiers’ names added to the monument on the Buckman Tavern Grounds, on Saturday, October 13, 2007, between 11:00 a.m. and 12:00 noon. Consent Agenda Authorize the Town Manager to Submit the MORE Grant Application Upon motion duly made and seconded, it was voted 4-0 to authorize the Town Manager to submit a MORE Grant Application for road intersection improvements. One-Day Liquor License – Friends of Cary Memorial Library Upon motion duly made and seconded, it was voted 4-0 to approve a One-Day Liquor License for the Friends of Cary Memorial Library Fundraiser on October 26, 2007. Tax Bill Insert – Lexpress Routes Upon motion duly made and seconded, it was voted 4-0 to approve inserting the Lexpress Revised Schedule into the mailing of the Tax Bill. Ratify One-Day Liquor License – Khushboo Upon motion duly made and seconded, it was voted 4-0 to ratify the poll vote approving a One- Day Liquor License for Nikita Enterprises, Inc. d/b/a Khushboo Restaurant on Saturday, September 1, 2007. Use of Bikeway (rain date) – Yale Club of Boston Upon motion duly made and seconded, it was voted 4-0 to approve the rain date September 23, 2007 for the Yale Club of Boston to use the bikeway. Minutes Upon motion duly made and seconded, it was voted 4-0 to approve the minutes of August 27, 2007. Executive Session Minutes Upon motion duly made and seconded, it was voted 4-0 to approve the executive session minutes of August 27, 2007. Selectmen’s Meeting – September 10, 2007 Executive Session Upon motion duly made and seconded, it was voted by roll call 4-0 to go into executive session for the purpose of property considerations, with no intent to return to open session. Upon motion duly made and seconded, it was voted to adjourn at 8:30 p.m. A true record; Attest: Diana B. Chabot Assistant to the Executive Clerk Selectmen’s Meeting September 17, 2007 A meeting of the Board of Selectmen was held on Monday, September 17, 2007 at 2:00 p.m. in the Selectmen’s Meeting Room. Chairman Krieger, Mr. Kelley, Mr. Cohen, and Mr. Manz; Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk, were present. October 10 Special Town Meeting Warrant The Selectmen declared the warrant for a special town meeting for October 10, 2007 as open. The warrant will include articles for a TIF Agreement with Shire, some housekeeping articles and one citizen article regarding a resolution supporting the establishment of municipal electric utilities. Upon motion duly made and seconded, it was voted to close and sign the warrant for the October 10, 2007 Special Town Meeting. Shire TIF Agreement The Selectmen feel that the proposed TIF Agreement with Shire will provide a great opportunity for Lexington to see significant commercial revenue. Shire would be a commercial development with lower impact on the community. Mrs. Krieger thanked Mr. Valente, Rob Addelson, Maryann McCall-Taylor, Susan Yanofsky for their hard work in creating a model for the proposed TIF Agreement and feel it is an excellent opportunity for the Town. Mr. Cohen thanked Mrs. Krieger for being a part of the process and hopes that everything falls into place and the TIF Agreement can be approved at the Special Town Meeting on October 10, 2007. Information regarding the proposed TIF Agreement will be available prior to the Town Meeting Information Session planned for October 1, 2007. A fact sheet was made available to those in attendance and will be put on the Town’s webpage. Upon motion duly made and seconded, it was voted to adjourn at 2:49 p.m. A true record; Attest: Lynne A. Pease Executive Clerk Selectmen’s Meeting September 24, 2007 A regular meeting of the Board of Selectmen was held on Monday, September 24, 2007 at 7:30 p.m. in the Selectmen’s Meeting Room. Chairman Krieger, Mr. Kelley, Mr. Cohen, Mr. Manz, Mr. Burnell; Mr. Valente, Town Manager; and Ms. Chabot, Assistant to the Executive Clerk, were present. The meeting was adjourned to Cary Hall for the Public Comment period, with the intention of returning to the Selectmen’s Meeting Room for the rest of the meeting. Public Comment Over 100 citizens came to request that the Town and the No Place for Hate Committee sever its ties with the Anti-Defamation League due to the ADL’s failure to first, unambiguously acknowledge the Armenian Genocide and second, support congressional affirmation of the Armenian Genocide. Several citizens stated that the best way to get the ADL to change is to sever ties. One citizen suggested that the No Place for Hate program reconstitute as a Town sponsored committee; another, asked the Selectmen to give the No Place for Hate Committee a deadline to sever its relationship with the ADL; and another, said that the Selectmen should not be concerned with losing funding from the ADL because the members of the group present would provide funding in the form of a Trust. A member of the ADL New England Regional Board asked the Selectmen to differentiate between the moral issue (unambiguous acknowledgement of genocide) and the foreign policy issue (congressional affirmation of the genocide). The chairman of the No Place for Hate Committee clarified the goals of the Committee and reported that they had recently met with Armenian citizens. The Committee recognizes the Armenian Genocide, but is not ready to make the recommendation to the Board of Selectmen to sever ties with the ADL. They would like to continue to study the issue and make sure that everyone is heard. Mrs. Krieger stated that the Board would not be making a decision that evening, and asked the No Place for Hate Committee to make a recommendation at the next Selectmen’s meeting on October 15, 2007. The meeting was adjourned at 8:40 p.m. and reconvened at 8:55 p.m. in the Selectmen’s Meeting Room. Selectmen Concerns and Liaison Reports Mrs. Krieger pointed out that the Selectmen are no longer using disposable water bottles at their meetings. Mrs. Krieger also described two letters she would be drafting this week, regarding the conversion of Hangar 24 at Hanscom Air Force Base to a museum celebrating the history of aviation communications and command and control technology that took place there. Selectmen’s Meeting – September 24, 2007 Mr. Cohen reported that he attended the retirement sermon of Reverend Peter Meek and the tribute to him following the service at the Hancock Church. Mr. Cohen thanked Reverend Meek for all of his service to the Town and wished him well. Lexpress – Schedule Adjustment Mr. Hadley, Director of Public Works, and Sara Arnold, Chairman of the Transportation Advisory Committee, presented the request to advance the start time of Lexpress Route 2 and Route 1 to allow passengers arriving at Lexington High School to get to school on time. The change would take effect from September 27, 2007 and run through the end of June 2008. Upon motion duly made and seconded, it was voted 5-0 to approve the proposed Lexpress schedule adjustment of advancing the start time on Route 2 to 6:35 a.m. and the start time on Route 1 to7:05 a.m. Rotary Club – Bandstand at Hastings Park Mr. Freehling, Lexington Rotary Club, presented the request to install seven benches around the Bandstand at Hastings Park. The Rotary Club of Lexington and its members, in cooperation with the DPW, recently completed repainting the bandstand and landscaping around it. In addition, the Rotary Club would like to purchase seven teak park benches to be installed by the Town, adjacent to seven sides of the bandstand leaving the eighth side open where the portable stairs are located. These benches would be positioned far enough away from the bandstand to not interfere with the band concerts’ interactive audience activities. They also propose to install plaques on each bench with the names of the founding fathers of the Rotary Club of Lexington. Upon motion duly made and seconded, it was voted 5-0 to approve the location of seven benches around the Bandstand at Hastings Park as presented by the Rotary Club. Recycling and Trash Update Mr. Beaudoin, Superintendent of Environmental Services, and Mr. Hadley, Director of Public Works, reviewed the FY2007 Solid Waste and Recycling data. Last September the Town implemented a ban on “visible recycling”. A comparison of trash tonnage showed a 660-ton reduction from FY06 to FY07. There was also a 28-ton increase in recycling for the same period. This represented a solid waste tonnage savings of $45,000. Public Works Projects Update Mr. Hadley, Director of Public Works, updated the Board on ongoing and recently completed DPW projects, including: repaving of streets, sewer improvements, sidewalks repaired and repaved, crosswalks installed, compact fluorescent bulbs installed in street lights, new water meters installed, tree and turf improvements, restoration work at the Colonial and Munroe Selectmen’s Meeting – September 24, 2007 Cemeteries, Lincoln Park methane gas mitigation, installation of a new municipal parking lot at Edison Way, and approval of a new DPW building. Mrs. Krieger commended the DPW on an impressive amount of work with little disruption to the community. DPW Transition Plan Mr. Hadley, Director of Public Works, brought the Board up to date on plans to move staff, vehicles, supplies, and equipment while the new DPW facility is constructed at 201 Bedford Street. The DPW will not consider using the old Harrington School during the transition. Various public works functions will be spread out in different locations including, the lower level of the White House, the Westview Cemetery building and the rear portion of Westview Cemetery, the main pump station by Rte 128 and Bedford Street, and the State sand and salt area on Forbes Road. The DPW is also discussing the possibility of finding space at Minuteman Regional High School and Lexington Technology Park. Mr. Manz wonders what the old Harrington School building could be used for in the future. If all plans will be met with protests, we might as well raze the building and stop trying to support it. Mrs. Krieger pointed out that with the various DPW functions spread out in different locations, the Town will need to be patient and expect some delays while the work gets done. FY2008 Water/Sewer Rate Proposal Mr. Addelson, Assistant Town Manager for Finance, reported that at this time the Finance Department is recommending no change in rates for FY2008 for either water or sewer operations. The Board will take public comments on the proposed rates and vote to establish the FY2008 rates at their meeting on October 15, 2007. FY2008 Budget Adjustments for the Special Town Meeting Mr. Young, Budget Officer, and Mr. Addelson, Assistant Town Manger for Finance, presented the FY2008 budget adjustments the Finance Department is proposing for the Special Town Meeting. These adjustments are “housekeeping” in nature and affect the operating budget and water and wastewater enterprise budgets. Selectmen’s Meeting – September 24, 2007 Selectmen Appointments/ Reappointments/Resignations 2020 Vision Committee Upon motion duly made and seconded, it was voted 5-0 to reappoint Charles Benson, Marian Cohen, and Stacey Hamilton to the 2020 Vision Committee for a three-year term to expire September 30, 2010. Communications Advisory Committee Upon motion duly made and seconded, it was voted 5-0 to reappoint David Buczkowski to the Communications Advisory Committee for a three-year term to expire September 30, 2010. Design Advisory Committee Upon motion duly made and seconded, it was voted 5-0 to reappoint Virginia Johnson, Bahig Kaldas, Timothy Lee, Alenka Slezak, Colin Smith and Gregory Zurlo to the Design Advisory Committee for a one-year term to expire September 30, 2008. Upon motion duly made and seconded, it was voted 5-0 to accept the resignation of Patrick Goddard from the Design Advisory Committee, effective immediately. Housing Partnership Board Upon motion duly made and seconded, it was voted 5-0 to reappoint Florence Baturin, Robert Bicknell, William Carlson, Julia Duncan, Mary Haskell, and Arthur Katz to the Housing Partnership Board for a three-year term to expire September 30, 2010. Human Services Committee Upon motion duly made and seconded, it was voted 5-0 to reappoint Pamela Joshi and Ellen McDonald to the Human Services Committee for a three-year term to expire September 30, 2010. Lexington Center Committee Upon motion duly made and seconded, it was voted 5-0 to accept the resignation of Anne Cuervo from the Lexington Center Committee, effective immediately. Upon motion duly made and seconded, it was voted 5-0 to appoint Richard Pagett to the Lexington Center Committee to fill the unexpired term of Anne Cuervo to expire September 30, 2008. Lexington Scholarship and Education Fund Board Upon motion duly made and seconded, it was voted 5-0 to appoint Janine Cohen to the Lexington Scholarship and Education Fund Board for a one-year term to expire September 30, 2008. Selectmen’s Meeting – September 24, 2007 Upon motion duly made and seconded, it was voted 5-0 to reappoint Paul Ash, Thomas Fenn, John Miller, and David Williams to the Lexington Scholarship and Education Fund Board for a one-year term to expire September 30, 2008. Noise Advisory Committee Upon motion duly made and seconded, it was voted 5-0 to reappoint Julian Bussgang and Myla Kabat-Zinn to the Noise Advisory Committee for a three-year term to expire September 30, 2010. Tourism Committee Upon motion duly made and seconded, it was voted 5-0 to reappoint Susan Bennett, Mary Jo Bohart, Kerry Brandin, Bernice Fallick, Dawn McKenna, Paul O’Shaughnessy, John Ott, and Lou Sideris to the Tourism Committee for a one-year term to expire September 30, 2008. Traffic Safety Advisory Committee Upon motion duly made and seconded, it was voted 5-0 to appoint Martha Batten to the Traffic Safety Advisory Committee for a one-year term to expire September 30, 2008. Upon motion duly made and seconded, it was voted 5-0 to reappoint Stephen Ades, Steve Frymer, Sudhir Murthy, Charlie Sargent, Stefan Schatzki, and Gail Wagner to the Traffic Safety Advisory Committee for a one-year term to expire September 30, 2008. Transportation Advisory Committee Upon motion duly made and seconded, it was voted 5-0 to accept the resignation of Patrick Goddard to the Transportation Advisory Committee, effective immediately. Tree Committee Upon motion duly made and seconded, it was voted 5-0 to reappoint Markus Pinney and James Wood to the Tree Committee for a three-year term to expire September 30, 2010. Approve Regulation – Alcoholic Beverages – Enforcement The Policy Manual Committee has requested that the Board approve the Alcoholic Beverages Enforcement Regulation with one small change: in Section II, Number 8 the word “may” was changed to “shall”. Upon motion duly made and seconded, it was voted 5-0 to approve the revised Alcoholic Beverages – Enforcement regulation. Consent Agenda Commitments of Water and Sewer Charges Upon motion duly made and seconded, it was voted 5-0 to approve the following commitments of water and sewer charges: Selectmen’s Meeting – September 24, 2007 Commitment of Water/Sewer Charges for August 2007 (Cycle 9) $247,430.96 Commitment of Water/Sewer Charges for 8/1/07 to 8/31/07 (Final Bills) $13,033.10 Commitment of Water/Sewer Charges for 8/1/07 to 8/31/07 (Interim Bills) $16,284.48 One-Day Liquor License – Lexington Symphony Upon motion duly made and seconded, it was voted 5-0 to approve a One-Day Liquor License for the Lexington Symphony Fundraiser at the National Heritage Museum on October 21, 2007. One-Day Liquor License – Corporate Chefs Upon motion duly made and seconded, it was voted 5-0 to approve a One-Day Liquor License for Corporate Chefs, Inc. to cater an event at 95 Hayden Avenue on October 18, 2007. One-Day Liquor License – Temple Emunah Upon motion duly made and seconded, it was voted 5-0 to approve a One-Day Liquor License for Temple Emunah’s Comedy Night Fundraiser on October 20, 2007. Use of Bikeway – Quilt Show Upon motion duly made and seconded, it was voted 5-0 to approve the request of Marita Hartshorn to place a sandwich board on the bike path to advertise the Quilt Show and Craft Sale at Cary Hall on October 13 & 14, 2007. Minutes Upon motion duly made and seconded, it was voted 5-0 to approve the minutes of September 10, 2007 and September 17, 2007. Executive Session Minutes Upon motion duly made and seconded, it was voted 5-0 to approve the executive session minutes of September 10, 2007 and September 17, 2007. Executive Session Upon motion duly made and seconded, it was voted by roll call 5-0 to go into executive session at 10:15 p.m. for the purpose of property considerations, with no intent to return to open session. Following a portion of the executive session, the Board returned to open session. LexHAB Upon motion duly made and seconded, it was voted 4-1 (Kelley opposed) to support the acquisition by LexHAB of Units 4, 7, and 107 of the Parker Manor Condominium. Mr. Kelley fully supports LexHAB’s interest and efforts, but did not support the process. Selectmen’s Meeting – September 24, 2007 Executive Session Upon motion duly made and seconded, it was voted by roll call 5-0 to return to executive session at approximately 10:35 p.m. for the purpose of property considerations, with no intent to return to open session. A true record; Attest: Diana B. Chabot Assistant to the Executive Clerk Budget Collaboration/Financial Summit 1 September 26, 2007 A joint meeting of the Board of Selectmen, School Committee and Finance Committees was held on Wednesday, September 26, 2007, at 7:30 p.m. in Cary Auditorium, Cary Memorial Building. Present: Chairman Krieger, Mr. Kelley, Mr. Cohen, Mr. Manz and Mr. Burnell; Mr. Valente, Town Manager, Ms. Pease, Executive Clerk; Mr. Ash, Superintendent; Ms. Dunn, Assistant Superintendent; all members of the School Committee, with the exception of Ms. Cohen; all members of the Appropriation Committee, with the exception of Mr. Cole; and Mr. Lamb and Mr. Kanter of the Capital Expenditures Committee. 1. Financial Conditions Overview and Budget Projections The format for the meeting was to be a discussion of data in three parts: an evaluation of Lexington’s fiscal health, three-year projection of revenue and expenditures and an outline of the FY2009 budget calendar and issues. Key Financial Trends in Lexington Mr. Young presented an Indicator Analysis for Fiscal Years 2000 to 2007. Lexington is strong in tax collections, stable labor costs as a percentage of total operating costs, adequate retirement funding, revenues related to economic growth and low debt service. Lexington is satisfactory in the areas of revenues and expenses per household and levels of reserves. Lexington is unsatisfactory in the areas of state aid and employee liabilities and continues to witness significant increases in benefit costs and receives only modest increases in state aid. Mr. Young presented information on where Lexington stands financially. Detailed information on the following indicators was presented: 1. Revenues per Household 2. State Aid 3. Revenues Related to Economic Growth 4. Personnel Costs 5. Employee Benefits 6. Debt Service 7. Reserves and Fund Balance FY2009-2011 Revenue and Expenditure Projections Mr. Addelson presented revenue and expense projections for the period FY2009 to FY2011 to show recurring revenues and expenditures while segregating out unknown costs. Unknown costs include: collective bargaining settlements, new capital projects and the implications of implementing the recommendations of the Selectmen’s 2006 Ad Hoc Financial Policy Committee. Budget Collaboration/Financial Summit 1 – September 26, 2007 Policy Issues Related to FY2009 Budget Mr. Valente discussed FY 2009 Budget Policy Issues: 1. Wages/Benefits; 2. Capital Plan – cash vs. debt (Financial Policy Committee Recommendation); 3. Funding of Post Employment Benefits; and 4. Potential Debt Exclusions (Roads, Community Center/Senior Center, School Administration) 2. Special Town Meeting (October 10) Mr. Young presented preliminary information on the need for the special town meeting budget articles: Article 3: Amend Operating Budget Article 4: Amend Enterprise Budget 3. Establish Date: Collaboration-Summit Meeting 2 The next summit will be scheduled for Tuesday, November 13, 2007, at 7:30 p.m. 4. Shire HGT Tax Increment Financing Proposal Mr. Valente presented the Shire HGT tax increment financing proposal. Summary of Financial Provisions $71,500,000 Gross Taxes for Lexington Technology Park $50,700,000 Gross Taxes Paid by Shire in TIF Zone $ 8,100,000 Estimated Value of TIF to Shire $ (400,000) Shire’s Proposed Contribution to The Town of Lexington $ (100,000) Patriot Partner’s Proposed Contribution to The Town of Lexington $(2,600,000) Potential Mitigation Grants from the Commonwealth $ 5,000,000 Estimated Net Value of TIF to Shire Keynotes and assumptions include: 1. Estimated property tax figures are based on FY2008 preliminary assessed valuations. FY2008 is a revaluation year and final values have not yet been approved by the Department of Revenue. Further, values in subsequent years are subject to the regular assessment process of the Board of Assessors. Budget Collaboration/Financial Summit 1 – September 26, 2007 2. The 400/500 parcel in the Lexington Technology Park has not yet been subdivided to reflect the 400 parcel only (which will be occupied by Shire). The estimated assessed value of the 400 parcel, therefore, may change based on the final subdivision plan. 3. The Massachusetts Economic Opportunity Coordinating committee (EOCC) must approve the form of the TIF agreement. The EOCC may require the Town and Shire to have two separate TIF’s; one for the 200 and 300 parcels and a second one for the 400 parcel. This is a drafting matter and does not impact the value of the TIF. Upon motion duly made and seconded, it was voted to adjourn at 10:04 p.m. A true record; Attest: Lynne A. Pease Executive Clerk