HomeMy WebLinkAbout2007-02-BOS-minSelectmen's Meeting
February 5, 2007
A regular meeting of the Board of Selectmen was held on Monday, February 5, 2007, at 7:30
p.m. in Cary Auditorium. Chairman Krieger, Mr. Cohen, Mr. Manz; Mr. Valente, Town
Manager; and Ms. Chabot, Assistant to the Executive Clerk, were present.
Public Comment
Ashley Lieberman of 87 Cliffe Avenue is concerned about the crosswalk signs in the Center.
As a driver, she has almost hit people on several occasions. She thinks that pedestrians feel
entitled to cross without looking. When she is driving in the right lane she cannot see the
sign if there are cars in the left lane. Mrs. Krieger said that Ms. Lieberman could address her
concerns to the Police Department and the Traffic Safety Advisory Committee. By virtue of
having spoken tonight, Ms. Lieberman's concerns will be conveyed to the appropriate people
and will be considered.
Selectmen Concerns and Liaison Reports
Mrs. Krieger noted that the flag on the Battle Green is at half -mast in honor of Mary Miley,
who passed away on Saturday, January 27, 2007. Ms. Miley was a Selectman from 1976 to
1983 and a member of the Appropriation Committee from 1993 to 1997.
Town Manager Report
Mr. Valente reported that Donna Hooper, the Town Clerk, has been working to upgrade our
archives vault at Cary Hall and is also now working with the Massachusetts Board of Library
Commissioners to see whether all of our archives have the right conditions. We will be part
of a five -month monitoring process that will involve all of our vaults in the various
departments at Town Hall. The result will be a database that gives us some understanding as
to how well we are maintaining our historical records.
At the Board's last meeting Mr. Cohen asked if the Town Manager could pull together
information regarding how the cost of benefits for new employees, presented at a recent
Summit Meeting, was calculated. Michael Young presented a handout of the process by
which they arrived at those figures. The first page of the handout is the FY 2008 average
benefits calculation for new hires who are municipal employees, and the second page is the
calculation for school employees. In preparing the calculations, the staff used data from FY
2007 to determine what the average cost per employee should be in FY 2007. That amount is
multiplied by 12% to determine the increase in FY 2008. If the Board has no further
comments this will be made available to Town Meeting Members on their website and on the
Town's website.
Selectmen's Meeting — February 5, 2007
Hearing — Liquor License Change of d /b /a - Nikki's Liquors Fine Wine & Spirits
Upon motion duly made and seconded, it was voted 3 -0 to approve the application for a
change of d /b /a for a Package Store all- alcoholic liquor license for Nikita Industries, Inc.,
d /b /a Nikki's Liquors Fine Wine & Spirits.
Water /Sewer Commitments and Adjustments
Upon motion duly made and seconded, it was voted 3 -0 to approve the following water and
sewer Adjustment:
Adjustment of Water /Sewer Charges for the period 10/1/06 to 10/31/06 - $38,392.01
Fiscal 2007 Exceptions Report
Michael Young, Budget Officer, presented the FY 2007 Second Quarter Exceptions Report.
As of December 31, 2006 revenues are in line with expectations. Two notable positive
exceptions are higher than anticipated licenses and permits attributable to building permit
collections. Through the first half of FY 2007, the Town has collected $1,253,401 versus a
budget of $1,375,000. In addition, the Town has collected investment income totaling more
than $770,000 versus a budget of $395,000 through December 31. Expenditures throughout
the second quarter are better than expected, with $46,624,483 spent through December 31
or 40.42% spent. When encumbrances are added, that amount increases to $56,832,557, or
49.27% spent.
Although the municipal budget is performing as expected through the second quarter, there
are exceptions, which require attention and further analysis. They are: DPW Overtime (80%
spent), DPW Small Equipment Expenses (75.3% spent), Law Enforcement Overtime (66.4%
spent), and Fire/EMS Overtime (60.5 % spent). Town Manager Legal Services Expenses
(46.2% spent) have not exceeded 50 %, however the need for use of labor attorneys will
increase substantially throughout the rest of the year as collective bargaining and contract
settlement negotiations continue. It should also be noted that there has been little spending
posted against the Natural Gas budget due to the fact that bills for November and December
have just been received and will be paid in the third quarter.
Regarding DPW Small Equipment Expenses, Mr. Manz asked whether we expect to get back
100% of the cost (over $50,000 year to date) of renting a temporary chiller unit at the
Library. Mr. Valente said that a claim has been filed with our insurance company, but it is
unclear how much of the cost of the temporary unit insurance will cover. The Appropriation
Committee has been put on notice to the potential need of a Reserve Fund Transfer prior to
the close of the fiscal year. When asked by Mrs. Krieger about the increase in revenue from
building permits, Mr. Young said that it can be attributed somewhat to larger projects such as
Avalon Bay, the Sheraton, and Jefferson Union, but it has also been relatively healthy in the
sheer number of receipts that we have seen.
Selectmen's Meeting — February 5, 2007
Budget Discussion
At the Summit III presentation, the FY 2008 general government budget gap of
approximately $625,000 was discussed. The Board directed the Town Manager and staff to
come up with options for closing the budget gap. Since the Summit III meeting, the Town
Manager and staff were able to reduce the gap to $305,000, largely due to negotiating new
contracts for recycling and solid waste collection. Mr. Valente discussed the methodology
used for closing the budget gap and presented recommendations in two categories. Tier 1
budget reductions /fee increases, totaling $305,000, are the first group of priorities
recommended by the Town Manager and Senior Management Team. Tier 2 budget
reductions, totaling an additional $72,750, are lower priority options, but reflect alternatives
for the Selectmen, should there be Tier 1 recommendations that are not acceptable to the
Board.
The Selectmen discussed several budget reduction items including DPW Vehicle
Replacement, DPW Disposal of Catch Basin Material, Police Administration Telephone, and
Police Department False Alarm Fees.
Gerry Paul of the Tree Committee spoke about the reduction in street trees and asked the
Board to find $24,000 to replace some of the trees the Town loses each year.
Appointments — Lexington Council for the Arts
Upon motion duly made and seconded, it was voted 3 -0 to appoint Louise Cady- Fernandes
and Sirarpi Heghinian Walzer to the Lexington Council for the Arts to fill the unexpired
terms of Marion Kilson and Alan Adolph to expire September 30, 2007.
Resignation — Sidewalk Committee
Upon motion duly made and seconded, it was voted 3 -0 to accept the resignation of Jean
Williams from the Sidewalk Committee, effective immediately.
Policy Approval — Sale of Land -Tax Title & Naming of Facilities and Placement of
Memnrinls,
Upon motion duly made and seconded, it was voted 3 -0 to approve the Sale of Land Tax
Title Policy and the Naming of Facilities and Placement of Memorials Policy.
Sign 2007 Annual Town Meeting Warrant
Mr. Cohen called the Board's attention to a change on the first page of the Warrant where it
says "To either of the Constables of the Town of Lexington" and suggested that the words
Selectmen's Meeting — February 5, 2007
"or the Town Clerk" be added in the case, as is true this year, where a constable is not
available on the date when we have to post the Warrant.
Upon motion duly made and seconded, it was voted 3 -0 to sign the 2007 Annual Town
Meeting Warrant as amended.
Consent Agenda
One -Day Liquor License — The Lexington Players
Upon motion duly made and seconded, it was voted 3 -0 to approve the request for a one -day
liquor license from The Lexington Players for Friday, February 9, 2007, from 7:00 p.m. to
8:00 p.m. at the Cary Memorial Building Hall for an opening night wine and cheese event.
Approval of Exemption for Special Municipal Employee
Upon motion duly made and seconded, it was voted 3 -0 to approve the Exemption for
Special Municipal Employee for Bahig Kaldas and Colin Smith as members of the Design
Advisory Committee.
Ratifv Poll Vote — Battle Green Scenic Bvwav Abblication
Upon motion duly made and seconded, it was voted 3 -0 to send a draft Letter of Support for
Funding to develop a corridor management plan for the Battle Road Scenic Byway in
Arlington, Concord, Lexington, and Lincoln, Massachusetts.
Minutes
Upon motion duly made and seconded, it was voted 3 -0 to approve the minutes of January
18, 2007 and January 22, 2007.
Executive Session Minutes
Upon motion duly made and seconded, it was voted 3 -0 to approve the executive session
minutes of January 22, 2007.
Upon motion duly made and seconded, it was voted to adjourn at 8:30 p.m.
A true record; Attest:
Diana B. Chabot
Assistant to the Executive Clerk
Selectmen's Meeting
February 12, 2007
A regular meeting of the Board of Selectmen was held on Monday, February 12, 2007, at
7:30 p.m. in Cary Auditorium. Chairman Krieger, Mr. Kelley, Mr. Pagett, Mr. Cohen, Mr.
Manz; Mr. Valente, Town Manager; and Ms. Chabot, Assistant to the Executive Clerk, were
present.
Public Comment
John Bartenstein on behalf of the Friends of Arlington's Great Meadows presented their 2006
Annual Report. They look forward to the Board's continuing support.
Patrick Mehr, Precinct 3, suggested reducing the Town's health benefits budget as a way to
save money in a level service budget. He requests to meet with the Town Manager and
Board of Selectmen to discuss this.
Lorraine Fournier, Precinct 8, complained that she couldn't hear the broadcast of the
Selectmen's meetings at home even though she turns her volume all the way up. Mrs.
Krieger will convey her concerns to the Communications Advisory Committee.
Water /Sewer Commitments and Adjustments
Upon motion duly made and seconded, it was voted 5 -0 to approve the following water and
sewer adjustment:
Adjustments of Water /Sewer Charges for the period 11/1/06 to 11/30/06 - $17,896.82
artment of Public Works Facilitv Presentation
Jon Himmel, Permanent Building Committee, presented findings and recommendations for
the final development plans of the new DPW facility. These recommendations are based on
the efforts of the Advisory Group since the December Special Town Meeting. HKT
Architects prepared plans and received sign off of the revised facility program and plan by
users and Town Management on January 22, 2007. The project is currently in the Design
Development phase. A proposed building facade was presented based on the suggestion that
it be utilitarian/practical. The Transition Plan, presented by Bill Hadley, lists possible uses at
Minuteman Regional High School. A full cost estimate for the project will be prepared prior
to the presentation at Town Meeting and will be based on the 50% Construction Documents
Set. The Permanent Building Committee recommends that the Board vote in favor of
continuing with the preparation of the 50% construction documents.
The Board discussed inside vs. outside vehicle storage and heated vs. unheated vehicle
storage /operations workspace. Charles Lamb gave recommendations on behalf of the Capital
Expenditures Committee and Steve Kropper spoke for the Energy Conservation Committee.
The Selectmen all support inside, heated vehicle storage and workspace, as well as a
Selectmen's Meeting — February 12, 2007
combined facilities maintenance organization for the Town and Schools. Mr. Kelley
suggests that the building be able to support a working temperature of 60 degrees, and feels it
is important to establish that this will be a DPW facility under the supervision of the Town
Manager. Mr. Manz and Mr. Pagett would also like to see the operation reporting through
the Town structure.
Upon motion duly made and seconded, it was voted 5 -0 to endorse the interior storage of
equipment and vehicles and to design at a temperature to be sustained at not less than 45
degrees with the consideration of costing equipment for a 60- degree temperature.
Upon motion duly made and seconded, it was voted 4 -1 (Mr. Kelley abstained) to
recommend to proceed with the design process based on the signed floor plan in order to
prepare for 50% construction documents and 50% cost estimate for Town Meeting.
Mr. Kelley explained that he abstained because the most important aspect of this is that we
have a solid agreement and a good management structure for a central facilities operation.
This is vital for him to go forward.
Capital Expenditures Committee — Capital Projects Discussion
Charles Lamb, Capital Expenditures Committee, presented the FY2008 Capital
Appropriation Summary and noted that this is a work in progress. He pointed out the
differences in what the CEC recommends versus what was requested. With respect to the
Douglas House Project ($300,000) request, the CEC will recommend passage if the Douglas
House is paying either a PILOT or taxes. They are deliberating on the Geographic
Information System ($195,900) request and would like to know from the Town Manager if
more FTEs are required to operate the system, and if so, what fiscal years those will start in.
For the Lake Street reconstruction ($300,000) request, the CEC is going to stay with their
($40,000) Debt Exclusion only recommendation. They are fine with the request for
Women's Showers at the Fire Department Main station ($35,000), but ask the Town
Manager to please make sure that it gets put in the location that Chief Middlemiss has asked
for. They need some details for what the Town Manager has planned for the ADA ($75,000)
request. The CEC is going to send a separate email regarding the Schools. They do not think
the Schools need Debt Exclusion money for the LHS mechanical project ($1.3 million) or for
the first phase of Clarke ($990,000).
Mr. Cohen confirmed with Mrs. Krieger that when it is time for the Board to take a position
on the articles, there would be presentations on any articles that the Board feels it needs more
information.
Selectmen's Meeting — February 12, 2007
Budget Discussion
Mr. Valente explained that this is a continuation of the discussion at the February 5th
meeting, on the proposals to close the FY 2008 general government budget gap. The only
additional information relates to the proposed fee increases.
Mr. Kelley does not agree with the increased fees relating to the Community Development
Department and Police Department False Alarm fees. Mr. Pagett said that budget reductions
and revenue increases may be the best way to balance the budget this year, but is concerned
that it is not viable as a long -term solution. At some point the Town will have to deal with
the question of service reductions.
Upon motion duly made and seconded, it was voted 4 -1 (Mr. Kelley opposed) to adopt the
Town Manager's proposed changes to the FY 2008 general government operating budget
dated February 5, 2007.
Appointment — Transportation Advisory Committee
Upon motion duly made and seconded, it was voted 5 -0 to appoint Patrick Goddard to the
Transportation Advisory Committee for a three -year term to expire September 30, 2009.
Town Manager Appointment — Historical Commission
Upon motion duly made and seconded, it was voted 5 -0 to approve the Town Manager's
appointment of Wendall C. Kalsow to the Historical Commission, for a three -year term to
expire March 31, 2010.
Historical Society — Hancock - Clarke Grant Application Support
Upon motion duly made and seconded, it was voted 5 -0 to approve and sign the letter of
support to be included with the grant application requesting funds for the restoration of the
Hancock - Clarke House from the Massachusetts Historical Commission.
Consent Agenda
One -Day Liquor License — Temple Emunah
Upon motion duly made and seconded, it was voted 5 -0 to approve the request for a one -day
liquor license from Temple Emunah for Saturday, March 10, 2007, from 8:00 p.m. to 12:00
midnight at Temple Emunah for a Casino night fundraiser.
One -Day Liquor License — St. Brigid Parish
Upon motion duly made and seconded, it was voted 5 -0 to approve the request for a one -day
liquor license for St. Brigid Parish for Saturday, March 10, 2007, from 6:00 p.m. to 11:30
p.m. at St. Brigid Church, 2001 Massachusetts Avenue, for an Irish Night fundraiser.
Selectmen's Meeting — February 12, 2007
Minutes
Upon motion duly made and seconded, it was voted 3 -2 (Mr. Pagett and Mr. Kelley
abstained) to approve the minutes of February 5, 2007.
Upon motion duly made and seconded, it was voted to adjourn at 10:05 p.m.
A true record; Attest:
Diana B. Chabot
Assistant to the Executive Clerk
Selectmen's Meeting
February 26, 2007
A regular meeting of the Board of Selectmen was held on Monday, February 26, 2007, at
7:30 p.m. in Cary Auditorium. Chairman Krieger, Mr. Kelley, Mr. Pagett, Mr. Cohen, Mr.
Manz; Mr. Valente, Town Manager; and Ms. Chabot, Assistant to the Executive Clerk, were
present.
Selectmen Concerns and Liaison Reports
Mr. Pagett wanted to call attention to the fact that the subcommittee dealing with the license
for the Munroe Center was formed a year ago, but they have not met since last September.
As he leaves the Board, he hopes this issue does not fall by the wayside, and urges the Town
Manager to push the Munroe Center to at least talk to us.
Mrs. Krieger reported that Hanscom Air Force Base has two events going on in early March
that will probably lead to more noise than we are used to. She also recognized that this is
Mr. Pagett's last meeting, and said that he has been the voice of fiscal responsibility, a
champion for the Senior Center, and for the NSTAR Parking Lot. All the Selectmen and the
Town Manager thanked Mr. Pagett for his service and agreed that it has been a pleasure
working with him.
Water /Sewer Commitments and Adjustments
Upon motion duly made and seconded, it was voted 5 -0 to approve the following water and
sewer adjustments:
Adjustments of Water /Sewer charges for the period 12/1/06 — 12/31/06 - $129,326.51
Adjustments of Water /Sewer charges for the period l /l /07 — 1/31/07 - $18,587.21
Verizon — Extension of PEG Activation Date
Jill Reddish, Franchise Service Manager for Massachusetts and Rhode Island, reported on
behalf of Verizon that the Lexington PEG Access Channels would be on the network by the
end of the day on February 27, 2007, per the final license. Verizon would no longer need the
10 -day extension, due to "unforeseen construction issues," as requested in their letter to the
Board dated February 16, 2007.
In response to questions from the Board, Pat Hardy, Public Affairs Director, gave an update
on the issue of double poles. Since November 1, 2006 Verizon has removed 60 double poles
and completed 330 transfers. They have been in contact with Comcast and RCN to complete
50 transfers. Verizon will then complete their transfers and remove those 50 poles with in
the month of March. Ms. Hardy will provide a monthly status report to the Board as
promised by Mr. Bowman of Verizon.
Selectmen's Meeting — February 26, 2007
Jeanne Canale, Chair of the Communications Advisory Committee, updated the Board on a
temporary solution regarding LexMedia's move. Comcast's ENET Hub will be moved from
Waltham Street to Bowman School by April 30, 2007, and remain there until long term plans
can be made for LexMedia's move.
Upon motion duly made and seconded, it was voted to ratify a poll vote on Friday, February
23, 2007, to send a letter via fax and regular mail to Jill Reddish at Verizon regarding the
request for an extension of the PEG activation date.
Tourism Committee — Sign Removal
Dawn McKenna, Chair of the Tourism Committee, reported that they have been working
with various interested parties to minimize signage in Lexington Center. An inventory of all
existing traffic signs has been completed. The group has come to a consensus in requesting
the removal of over 100 of the 333 traffic signs in Lexington Center. They also request
approval of new signs, including 16 anti - idling signs. The group is scheduled to appear
before the Historic Districts Commission on Thursday, March 1, 2007, for final approval of
the recommendations.
Mr. Manz, Mr. Pagett, and Mr. Kelley are concerned about a loading zone on Meriam Street.
Mr. Cohen and Mr. Kelley discussed the proposal to implement a 20 mph speed zone in
Lexington Center. Mr. Valente reported that he contacted the Lexington Police and the DPW
Director and they did work with Mrs. McKenna. At the next meeting, Mr. Valente will give
an estimate for when the DPW could have the work done.
Upon motion duly made and seconded, it was voted 5 -0 to approve the following policies
regarding signage in Lexington Center between Harrington Road and Woburn Street: no
signs should be posted in Lexington Center without the affirmative vote of the Board of
Selectmen; similar signs should have consistent wording, fonts, colors and styles; when
possible, signs should be written in the affirmative; prior to bringing signage requests to the
Board of Selectmen, the Lexington Center Committee and Tourism Committee should be
consulted, as should the Traffic Safety Advisory Committee when needed; one style of poles
should be used for signs in the Center.
Upon motion duly made and seconded, it was voted 5 -0 to rescind conflicting warrants and
adopt the warrants and regulations necessary to implement the full plan contained in the sign
removal inventory dated February 22, 2007.
Upon motion duly made and seconded, it was voted 5 -0 to add one parking meter in front of
the Police Station on Massachusetts Avenue, exact location to be determined by the Police
Department.
Upon motion duly made and seconded, it was voted 5 -0 to implement a 20 mph speed zone
in Lexington Center beginning at Harrington Road and continuing on Bedford Street to the
Selectmen's Meeting — February 26, 2007
Minute Man Statue, and continuing from Harrington Road on Massachusetts Avenue through
Lexington Center to the corner of Winthrop Road and Woburn Street. Said zone to also run
along Waltham Street from Massachusetts Avenue past the intersection with Vinebrook Road
and the Municipal Parking Lot entrance.
Upon motion duly made and seconded, it was voted 5 -0 to remove the empty meter poles
behind the Town Hall complex.
Upon motion duly made and seconded, it was voted 5 -0 to take one more No Parking sign
out of the inventory with the recommendation that the Tourism Committee continue to study
the issue of providing a loading zone along Meriam Street.
Upon motion duly made and seconded, it was voted 5 -0 to discontinue the painting of granite
curbing in Lexington Center between Woburn Street and Harrington Road.
Upon motion duly made and seconded, it was voted 5 -0 to approve the installation of one
anti - idling sign in the rear of Muzzy Condos (subject to the approval of the Condo
Association) and one in the loop at the East Lexington Library branch and subject to Historic
Districts Commission approval.
Upon motion duly made and seconded, it was voted 5 -0 to remove the Battle Road sign on
Massachusetts Avenue across from the Dana Home.
Upon motion duly made and seconded, it was voted 5 -0 to encourage the Tourism
Committee to engage Mass. Highway in removing the Bedford Street / Rte 128 marker near
Buckman Tavern.
Baby Safe Haven Resolution
Michael Morrisey asked the Board to support a resolution to reaffirm the Massachusetts
Baby Safe Haven law, due to expire on June 30, 2008 because of a sunset clause attached by
the Legislature. He requested that the media departments of both Lexington High School and
Minuteman Regional Technical High School work on public service announcements, to be
aired on area cable access stations. He will also be donating a 24 -inch by 30 -inch street sign
to the Town of Lexington to affix on a signpost in front of the main Fire Station at 45
Bedford Street.
With regard to public service announcements, Mrs. Krieger suggested that Mr. Morrisey
contact LexMedia. Mr. Pagett said that in light of the Town's efforts to reduce the number of
street signs in Lexington Center, he would not be supportive of adding another sign,
especially one of that size.
Upon motion duly made and seconded, it was voted 5 -0 to approve a resolution
recommending the elimination of the sunset clause for the Baby Safe Haven Law.
Selectmen's Meeting — February 26, 2007
Article Positions — Presentation Requests
A majority of Selectmen were supportive of the following Articles:
Article 8 Amend Notice Provisions: Chapter 215 of the Acts of 1929
Article 9 Amend General Bylaws — State Election Warrants
Article 10 Amend General Bylaws — Community Preservation Surcharge
Exemption
Article 11 Authorize Terms for Certain Contracts
Article 12 Transfer of Barnes Property (White House) to Selectmen
Article 17 Accept MGL Chapter 32, Section 7 (2)(a)(iii) and 9(2)(d)(ii) —
Dependent Children Payments
Article 18 Accept MGL Chapter 32B, Section 18 (Medicare Extension Plans)
Article 19 Accept MGL Chapter 71, Section 37M (Joint Facilities Department)
Mr. Kelley was not supportive of Article 9 and Article 12. Mr. Pagett did not take a position
on any of the articles.
The Selectmen requested presentations on the following Articles:
Article 7 Zoning By -Law, Amend RO to CRS at 303 Woburn Street (Owners'
Petition)
Article 13 Amend Tree Bylaw
Article 15 Amend Demolition Delay Bylaw
Article 16 Amend General Bylaws — Engine Operation of Stopped Vehicles
Article 20 Resolution Requesting School Committee Policy on Safe Transport of
Special Education Children (Citizens' Petition)
Article 23 Petition General Court to Increase Income Limits for Property Tax
Deferrals (Citizens' Petition)
Mr. Cohen asked Mr. Pagett to answer any questions from the Board regarding Article 26
Appropriate for FY 2008 Community Preservation Committee Operating Budget and for
CPA Projects.
Dawn McKenna, Chair of the Tourism Committee, presented the request for Article 30,
Appropriate for Battle Green Flagpole Maintenance (Citizens' Petition). She is requesting
approximately $20,000 to restore the flagpole, and approximately $3,500 per year for annual
maintenance. Betsey Weiss, Chair of the Community Preservation Committee said that the
flagpole is probably eligible for CPA funds. She will check. Mrs. Krieger and Mr. Cohen
will wait to take a position on this article until there is a better understanding of where the
funds will come from. Mr. Manz supports the article.
Selectmen's Meeting — February 26, 2007
Appointments — Human Services Committee / Town Celebrations Committee
Upon motion duly made and seconded, it was voted 5 -0 to appoint Eleanor Elkin to the
Human Services Committee for a three -year term to expire September 30, 2009.
Upon motion duly made and seconded, it was voted 5 -0 to appoint Gresh Lattimore to the
Town Celebrations Subcommittee for a one -year term to expire June 30, 2007.
PILOT Payments — CPA Funds
Mr. Valente spoke about the Community Preservation Committee's recommendation that
$300,000 of CPA funds (affordable housing category) be appropriated for the Douglas House
Project. In return, the Town will receive a deed restriction that 15 of the units will meet the
criteria to be considered affordable housing. The Capital Expenditures Committee will
support this recommendation if the Douglas House pays property taxes or makes PILOT
payments to the Town. The Douglas House may be exempt from taxes. The Community
Preservation Committee has been in contact with the Town's Finance Director about
negotiating a PILOT payment with the Douglas House. This raises broader policy issues
regarding PILOT payments that should be addressed by the Selectmen.
There was general consensus among the Board that the Douglas House should pay a PILOT
if it is taking property off the tax rolls. The Board did not agree on implementing an overall
policy, but did recommend that the Town Manager's Office be involved in negotiating a
PILOT agreement with the Douglas House.
Consent Agenda
Use of Battle Green — The Pastors Fellowship
Upon motion duly made and seconded, it was voted 5 -0 to approve the request of the Pastors
Fellowship to use the Battle Green on Thursday, May 3, 2007, from 11:30 a.m. to 1:30 p.m.
for a National Day of Prayer.
Muzzy Street/Waltham Street Parking Lot — Lexington Retailers
Upon motion duly made and seconded, it was voted 5 -0 to approve the request of the
Lexington Retailers to have exclusive use of the Muzzy Street / Waltham Street parking lot
on Saturday, May 26, 2007 (rain date June 2), from 5:00 a.m. to 5:00 p.m. for the annual
Discovery Day celebration. The approval includes permission for the following: erect seven
temporary signs; park flat bed trailer in Lexington Center; and provide free parking.
Minutes
Upon motion duly made and seconded, it was voted 5 -0 to approve the minutes of February
12, 2007.
Selectmen's Meeting — February 26, 2007
Executive Session Minutes
Upon motion duly made and seconded, it was voted 5 -0 to approve the executive session
minutes of February 20, 2007.
Executive Session
Upon motion duly made and seconded, it was voted by roll call vote 5 -0 to go into executive
session for the discussion of labor contract matters with no intent to return to open session.
Upon motion duly made and seconded, it was voted to adjourn at 9:40 p.m.
A true record; Attest:
Diana B. Chabot
Assistant to the Executive Clerk