Loading...
HomeMy WebLinkAbout2008-05-BOS-min Selectmen’s Meeting May 5, 2008 A regular meeting of the Board of Selectmen was held on Monday, May 5, 2008 at 6:30 p.m. in the Selectmen Meeting Room, Town Office Building. Chairman Krieger, Mr. Kelley, Mr. Cohen, Mr. Manz and Mr. Burnell; Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk, were present. Selectmen Concerns and Liaison Reports Mr. Manz reported that the Garden Club plans to weed Depot Square every Monday during the summer and needs four refuse bags each week. DPW will try to arrange for that. Mr. Manz noted that the past weekend there were lots of events happening, including Opening Day for Little League and Lexington Muster Day. Mr. Manz talked with a High School student who is working on a project, which is part of Bikes not Bombs, which collects used bicycles that become primary transportation in other parts of the world. He will be at different areas during Discovery Day where he hopes to collect 100 bikes. DPW Week – May 18 to 24, 2008 th Mr. Hadley, DPW Director, invited the Selectmen and residents of Lexington to the 6 Annual DPW Open House on Thursday, May 22, from 10:00 a.m. to 1:30 p.m. at Lincoln Park in celebration of National Public Works Week Youth Awards Mr. Kelley presented each of the two winners of the Lexington Youth Award (Kate Wilson and Alexandra Earl) with a $500.00 US Savings Bond from the Charles E Ferguson Youth Recognition Award Fund of the Trustees of Public Trusts and thanked them for all they have done for Lexington. Grants of Location Mr. Fitzgibbon, Verizon Communications, was available to answer questions on these two requests. Verizon New England, Inc. – Waltham Street – Install Conduit Upon motion duly made and seconded, it was voted 5-0 to approve the petition of Verizon New England, Inc. to lay and maintain underground conduits and manholes, with the wires and cables to be placed therein, under the surface of Waltham Street from existing Verizon MH 54/97A, place conduit in a westerly direction, a distance of 55 feet +, to pole number 195/133 on the southerly side of Waltham Street. Selectmen’s Meeting – May 5, 2008 Verizon/Nstar – Waltham Street – Install Sidewalk Guy Mr. Mehr requested that the Selectmen not approve the request to put 110 feet of wire overhead. Since Keyspan is currently opening the street, the wires should be buried. Mr. Fitzgibbon stated that the customer requested the overhead service. Upon motion duly made and seconded, it was voted 5-0 to approve the petition of Verizon New England, Inc. and Boston Edison Company d/b/a NStar for permission to locate and/or relocate anchors, guys and other such sustaining and protecting fixtures to be owned and used in common by petitioners, along the following public way: Waltham Street at existing pole number 195/134, located on the southerly side of Waltham Street, place a new sidewalk anchor and guy 5 feet + southerly of said pole at rear of sidewalk. Appointments/Reappointments Lexington Housing Assistance Board (LexHAB) Upon motion duly made and seconded, it was voted 5-0 to appoint Lester Savage to the Lexington Housing Assistance Board for a 3-year term to expire May 31, 2011. Upon motion duly made and seconded, it was voted 5-0 to reappoint Gerald Howell and William Kennedy to the Lexington Housing Assistance Board for 3-year terms to expire May 31, 2011. Sidewalk Committee Upon motion duly made and seconded, it was voted 5-0 to appoint Suzanne Barry to the Sidewalk Committee for a term to expire September 30, 2009. Article Positions The Selectmen briefly discussed Article 53, Amend Zoning By-Law, CM District Floor Area Ratio and Article 58 Amend Zoning By-Law, Transition Area and Setback. A majority of the Board is opposed to reconsideration of Article 53. The Board supports indefinitely postponing Article 58. Mrs. Krieger is hoping the Planning Board will meet with the Selectmen jointly at the May 27 meeting to discuss what the Selectmen expect to see in commercial zoning for next year’s Town Meeting. Article 9q, CPA – Munroe Fire Prevention System Replacement is supported by all the Selectmen. The Selectmen asked how the presentation at Town Meeting would go. Mr. Valente said Chief Middlemiss will answer questions and has prepared slides of systems to illustrate the current situation. If Town Meeting does not support using CPA funds, Mr. Burnell does not support capital funding the way the project is currently designed. He feels the existing system needs to be tested to see if it could be repaired. Mr. Kelley feels it would be reasonable to have a Selectmen’s Meeting – May 5, 2008 motion voted that would make the system serviceable or replaced as needed. Mr. Manz reminded the Selectmen that the request is for a more modern system that includes fire suppression, alarm and prevention. Noise Special Permit – Phase 2 Sidewalks The Noise Advisory Committee met last week and because there were no complaints regarding Phase I of the sidewalk project; they are prepared to recommend issuance of a special permit that would require that Engineering notify the abutters about the scope of Phase II and keep them updated on a weekly basis. Upon motion duly made and seconded, it was voted 5-0 to waive the provisions of the Noise By- law to allow for the work connected with the construction of the sidewalk on Massachusetts Avenue between 1780 and 1844. Consent Agenda Minutes Upon motion duly made and seconded, it was voted 5-0 to approve the minutes of April 14, 2008, April 16, 2008 and April 28, 2008. Executive Session Minutes Upon motion duly made and seconded, it was voted 5-0 to approve the executive session minutes of April 14, 2008, April 16, 2008 and April 28, 2008. Proclamation – DPW Week Upon motion duly made and seconded, it was voted 5-0 to sign a proclamation proclaiming May 18 to 24, 2008 as National Public Works Week in Lexington and call upon all citizens to join us in recognizing the employees of the Lexington Public Works Department. Letter of Support for Lexpress – MBTA Funding Upon motion duly made and seconded, it was voted 5-0 to approve and sign a letter of support to MBTA for Lexpress funding. Upon motion duly made and seconded, it was voted to adjourn at 7:25 p.m. A true record; Attest: Lynne A. Pease Executive Clerk Selectmen’s Meeting May 6, 2008 A meeting of the Board of Selectmen was held on Tuesday, May 6, 2008 at 7:30 p.m. in the Legion Room, Cary Memorial Building. Chairman Krieger, Mr. Cohen, Mr. Manz and Mr. Burnell; Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk, were present. Also Present: Pat Nelson, LexHAB; Mecky Adnani and Noah Sawyer, The Community Builders; and Tod McGrath and Connie Tippens, MassHousing. Executive Session Upon motion duly made and seconded, it was voted by roll call 5-0 to go into executive session for the purpose of a real estate discussion, with no intent to return to open session. A true record; Attest: Lynne A. Pease Executive Clerk Selectmen’s Meeting May 12, 2008 A meeting of the Board of Selectmen was held on Monday, May 12, 2008 at 2:00 p.m. in the Selectmen Meeting Room, Town Office Building. Chairman Krieger, Mr. Cohen, and Mr. Manz; and Ms. Pease, Executive Clerk, were present. Franklin School Loan st The Franklin School is in need of repair and MassHousing is willing to give them a new 1 rd mortage for $3.25 million if the Town approves subordinating its 3 mortgage and extending the nd maturity date of the loan an additional 10 years. The 2 mortgage is held by Sharp. This is the only project of 60 with Sharp mortgages that MassHousing is willing to provide additional funds for renovation. Community Builders, the property manager, has verified that the income of all of the current residents. Franklin School has a total of 38 units: 10 low income, 20 moderate income; and 8 market rate units. They have also hired a full-time on-site manager. If the Town wants to negotiate any particular items it can be done during the document preparation phase. This vote will allow Community Builders to notify MassHousing that the Town agrees to subordinating the mortgage and extending the maturity date. Upon motion duly made and seconded, it was voted 3-0 to consent to subordinate the mortgage held by the Town on the Franklin School property to a new First Mortgage to MassHousing in the amount of $3.25 million, and to extend the maturity date for the Town's existing mortgage for an additional ten (10) years from the date of subordination, subject to documentation satisfactory to Town Counsel which will include the following conditions: 1. Commitment to maintain 20 moderate income units; 2. Commitment to stagger rent increases; 3. Yearly recertification of Moderate Income tenants; 4. Improved management of the property, including hiring of a full-time property manager and yearly financial and management reports to the Town; 5. Rewriting of Option to require written notice before the Town’s option would expire; 6. Provisions for enforcement of the above; and 7. After payoff of first three mortgages any net operating income would be split 50/50, 50% to CB, 50% to pay down Town mortgage. Consent Agenda One-Day Liquor License – Lexington Artwalk Upon motion duly made and seconded, it was voted 3-0 to approve a one-day liquor license for Munroe Center for the Arts on Saturday, May 17, 2008 for Lexington Artwalk Reception at the Lexington Depot from 5:00 p.m. to 7:00 p.m. Selectmen’s Meeting – May 12, 2008 Eagle Letter for Egan Muir Upon motion duly made and seconded, it was voted to send a letter to Egan Muir congratulating him on attaining the highest rank of Eagle in Boy Scouting. Upon motion duly made and seconded, it was voted to adjourn at 2:25 p.m. A true record; Attest: Lynne A. Pease Executive Clerk Selectmen’s Meeting May 27, 2008 A regular meeting of the Board of Selectmen was held on Tuesday, May 27, 2008 at 7:30 p.m. in the Selectmen Meeting Room, Town Office Building. Chairman Cohen, Mrs. Krieger, Mr. Kelley, Mr. Manz and Mr. Burnell; Mr. Valente, Town Manager; and Ms. Pease, Executive Clerk, were present. Reorganization of the Board Ms. Pease opened the meeting. The first order of business was the election of a Chairman. Mr. Kelley nominated Mr. Cohen and there were no further nominations. Upon motion duly made and seconded, it was voted 4-1 (Cohen abstained) to appoint Mr. Cohen as Chairman of the Board of Selectmen. Selectmen Concerns and Liaison Reports Mr. Manz mentioned some of the many events going on this past week: DPW Day was May 22 at Lincoln Field; Discover Day was held in the center on May 24 and Memorial Day was celebrated on Monday, May 26. Mr. Burnell reported on his week at Montgomery Air Force Base in Alabama with the National Security Forum. The technology is spectacular and truly impressive. Mr. Cohen reported that the Cary Memorial Library is in the middle of its annual fundraiser and has already received 85 % of its goal for this fiscal year, with a month of fundraising to go. The Selectmen and School Committee, Trustees of the Library hope everyone will participate and that residents will contribute. Mrs. Krieger was at a meeting at Hanscom Air Force Base HAFB to learn about the new cyber command mission. The intent of the mission is to be able to manage space from a communications perspective, which would deal with software and systems, not hardware. The Air Force is looking for a host for a permanent location that would bring 500 jobs, both civilian and military. If the mission is located at Hanscom it would be a positive impact on the business community and expand and solidify the military at Hanscom. The timetime includes a data call st that will be completed by the 1 of July. In the fall the Air Force will review the proposals received. Mrs. Krieger recommends two actions by the Board: 1) request that the Chairman write a letter of support; 2) look at Memorandum of Understanding for HATS to see if the four towns are ideally positioned to support this new mission and to commit up to $25,000 from each town for legal fees. Upon motion duly made and seconded, it was voted 5-0 to send a letter of support for a new cyber command mission at Hanscom Air Force Base. Selectmen’s Meeting – May 27, 2008 Mr. Kelley questioned the need for the $25,000 per town for legal costs and requested the budget be better clarified prior to approval of funds. Upon motion duly made and seconded, it was voted 5-0 to reexamine the HATS Memorandum of Understanding document with the understanding that there may be some legal costs of up to $25,000. Mrs. Krieger let the Board know that on June 4 Hanscom would be doing some emergency exercises. Town Manager Report Mr. Valente informed the Board that Senate Amendment 81, which is currently being discussed, calls for an increase in the cost of living adjustment for municipal retirees as a local option. In Lexington’s case the Retirement Board did a study of costs; it would add $2.2 million to the retirement liability and to meet our current funding schedule it would add $460,000 to the assessment for the next 8 years and would be $100,000 higher each year after that. We are also seeing an increase in the cost of retirees because of health insurance. The State Senate has not factored in these increased costs for health insurance. It is an important amendment to keep an eye on and if it makes it through could be expensive cost for Town. Last week was National Public Works week and as part of that the New England Association of Public Works had their annual meeting and Bill Hadley was recognized and received the “Outstanding Achievement in Public Works” award for his efforts in the bringing forward of a Leed-certified DPW facility. The New England Water Works Association recognized the Lexington Water Department for the rd quality of the water supply. This is Lexington’s 3 consecutive year winning the award where the water supply is measured for its quality. Only 21 communities have water quality of this level. th The National Arbor Day Foundation recognized Lexington for the 19 year of receiving the “Tree City USA” recognition. Public works received notice from the Department of Environmental Protection that Lexington will receive a $22,000 grant that will be used for a water leak detection program. Common Cause recognized Lexington and 90 other communities after evaluating the websites to see if six important government documents are included. Lexington’s recognition is largely the result of the work of Donna Hooper and Candy McLaughlin. Selectmen’s Meeting – May 27, 2008 Police Chief Chris Casey announced that he will be retiring between Labor Day and the end of the year. Chris has served for 31 years on the Lexington Police Department, of which the last 15 years has been as Chief. This will be a huge loss for the community and leave a huge void on the Senior Management Team. Mr. Valente and staff will be working over the summer on recruiting for the position. Mr. Cohen responded that Chris Casey was thoughtful, knowledgeable and brought community policing to the community. He has done an outstanding job and the Board is sorry that he is retiring. The Board hopes he will consider being appointed to some committees. Mr. Cohen also felt that all of the awards mentioned above show that this community when it comes to local government is a centerpiece. Mr. Burnell reminded everyone that recognition of individuals is important and that it is nice to have the positive feedback. He complimented the outstanding staff in all departments and reiterated that the Town is very fortunate and proud of them all. Grants of Location NStar Electric Company – Walnut Street – Install Conduit Upon motion duly made and seconded, it was voted 5-0 to approve the petition of NStar Electric to construct, and a location for, a line of conduits and manholes with the necessary wires and cables therein to be located under the surface of Walnut Street: northwesterly at pole 110/22 approximately 2550 feet south of Concord Avenue, a distance of about 8 feet (+) – conduit and southwesterly at pole 110/17A approximately 1962 feet south of Concord Avenue, a distance of about 7 feet (+) – conduit. Verizon New England, Inc. – Walnut Street – Install/Remove Poles Upon motion duly made and seconded, it was voted 5-0 to approve the petition of Verizon and NStar to relocate and/or install poles, wires, cables and fixtures, including anchors, guys and other such necessary sustaining and protecting fixtures along and across the following: on the northerly side of Walnut Street, in the grass strip, place a new pole number 110/17A, at a point which is 50 feet (+) easterly of existing pole number 110/18; also, on the northerly side of Walnut Street, in the grass strip, place new pole number 110/18, at a point which is 55 feet (+) westerly of existing pole number 110/18. Verizon/NStar – Walnut Street – Install Conduit Upon motion duly made and seconded, it was voted 5-0 to approve the petition of Verizon to lay and maintain underground conduits and manholes with the wires and cables to be placed therein under the surface of Walnut Street from proposed pole #110/17A on the northerly side of Walnut Street, place conduit in a northerly direction, a distance of 5 feet (+) to new development at Lexington Hills. Selectmen’s Meeting – May 27, 2008 Flammable Storage License – ExxonMobil - 277 Bedford Street Mr. Guba, Ayoub Engineering, agent for ExxonMobil, explained that the gas station was replacing all the piping and upgrading all the tanks to double wall tanks. At the same time they decided to also increase the capacity of the tanks. This license would be an amendment that would increase total capacity from 28,000 to 40,000 gallons. Upon motion duly made and seconded, it was voted 5-0 to approve an amendment to a Flammable Storage License for ExxonMobil Corporation for the underground storage, operation and maintenance of 40,000 gallons of gasoline and diesel at 277 Bedford Street. Lexpress Route Changes – Transportation Advisory Committee Mr. Levison, Co-Chair of the Transportation Advisory Committee (TAC), came before the Selectmen with three (3) recommended changes in Lexpress pass fees and the early morning schedule: 1. Recommend a 16% to 20% increase (to cover the increasing gas costs) for Lexpress passes for those who are not eligible for a Senior Citizen or Special Needs pass: Current Cost Recommended Cost General Pass (>7 mos.) $300 $350 6 Month Pass $190 $225 3 Month Pass $120 $140 1 Month Pass $50 $60 Family Pass $625 $725 2. Recommend starting all three buses at 6:35 a.m. rather than only one bus starting at 6:35 a.m. and the other two starting at 6:45 a.m. 1. Recommend having the odd numbered routes begin the first run of the day rather than the even numbered routes running first. Mr. Kelley is concerned that TAC is trying too hard to accommodate the High School and that the Selectmen should discuss with the School Committee how they plan to address the transportation issue. Mr. Manz stated that TAC has talked about the issue at length and the Selectmen may need to discuss at goal setting. Mrs. McKenna stated that Lexpress provides flexible bus service for handling after school activities, where School Transportation does not. She also suggested that high school students cannot get up early enough to get the 6:35 a.m. bus and therefore the change will not be helpful. Selectmen’s Meeting – May 27, 2008 Mr. Manz reminded everyone that Lexpress is going above and beyond with these changes and he also reminded everyone that there is a student on the TAC that is a member who attends all the meetings. Upon motion duly made and seconded, it was voted 5-0 to approve the recommendations of the Transportation Advisory Committee as presented above. Update of Open Space and Recreation Plan Ralph Wilmer, Consultant, VHB, provided the Selectmen and Planning Board with an update on the Open Space and Recreation Master Plan. The Plan was last done in 1997. The updated plan will provide recommendations with timelines that the Town can accept and be responsible for. The Town will be able to apply for grants. There was a public forum one month ago and there is another one planned for June 19 in Cary Hall. Mr. Kelley asked about public and private open space and whether that would be looked at for this Plan as was asked in a letter to the Selectmen from Sheldon Spector. Mr. Wilner stated that it is required as part of the inventory to identify public and private open space. It is also required to put together a map with all the information coded, which can be used as a tool to determine future land acquisition. You can also create criteria for future land purchases. Mr. Valente, Ms. Simmons, Recreation, and Ms. Mullins, Conservation, are currently drafting a letter in response to Mr. Spector. The Selectmen will also receive a copy. Planning Board – Commercial Zoning Discussion At the 2008 Annual Town Meeting the Planning Board expressed its intent to look at zoning in the Hartwell Avenue area and come up with a plan for adjustments to zoning that would permit increased commercial space. The Planning Board visited Hartwell Avenue on a Friday morning at 7:30 a.m. to look at the buildings and traffic. They showed the Selectmen the study area they have identified and reviewed the outline for a work plan. The outreach begins tonight with meeting with the Selectmen. They have planned a community forum for June 18 in Cary Auditorium to discuss the work plan and to get feedback from the affected residents and the community. They requested help from the Selectmen on the following: technical assistance with traffic modeling and understanding Green design and money for publicity and preparing materials. Sustainability and traffic mitigation are two very important issues to the Selectmen. The Town has a Sustainability Design Policy for municipal buildings and we should hold commercial developers to a similar standard of energy efficiency, selection of materials and minimal environmental impacts. Increased FAR could be used as an incentive to achieve sustainable Selectmen’s Meeting – May 27, 2008 design in commercial development. There should be incentives for traffic mitigation to minimize the traffic impacts on the community. The Traffic Mitigation Group has discussed two types of incentives: 1) to deal with infrastructure like sidewalks, bus shelters, traffic calming and access to traffic impact fees; and 2) a strong traffic demand program that puts responsibility on business owners to reduce the number of vehicles. The Planning Board should be encouraged to use density as an incentive to get the type of mitigation that is important to Lexington. Mr. Hornig had some concern being able to require commercial developments to follow the same sustainability design policies that municipal buildings now follow and whether it is outside the state building code requirements. He asked the Selectmen’s help in trying to improve the state building code to make it more sustainable and green than is now. Mrs. Krieger reported on discussions by Weston, Waltham, Lincoln and Lexington Selectmen and Planning, plus state legislators and state administrative staff that are talking about mobility on Route 128. They are trying to look at ways that vehicle traffic can be reduced and have a commitment to try and fund a corridor study to begin to look at ways we might mitigate traffic along the Route 28 corridor. Cannot talk about commercial development unless we think of ways to encourage transportation and mobility that is no longer dependent on single occupancy vehicles. Mr. Kelley suggests looking for development that would add value, but would not add density. There is a large publicly owned site which would be a good location for a generating plant, but could also be utilized for a business plan that would include a regional recycling or a transfer station, which would have appeal for value, but not generate large number of additional cars. Mr. Canale stated that the West Lexington Greenway Study will be seeking funds soon to connect the Minuteman Bikeway to the parks bikeway, which will help with future infrastructure and hopes the Selectmen will be able to help get outside funding. Also, the Selectmen should keep the Planning Board advised of information that is provided on the possible Cyber Command mission being located at Hanscom Air Force Base. Mr. Canale also mentioned that there would be a report soon from the Economic Development consultant that is looking at different scenarios. Part of the report will say town needs to look at the balance between the amount, kind and the impacts of development. There will be a need for guidance from the Selectmen as to what they would like to see. Mrs. McKenna plans to bring a citizen petition to the next Annual Town Meeting to define traffic demand management, which will include a contribution to Lexpress for any zoning and increase in density changes. She will be looking for guidance from the Planning Board. The Selectmen hope Mrs. McKenna can work with the Planning Board so there will not be a need for a citizen petition. Selectmen’s Meeting – May 27, 2008 Mr. Rosenberg believes the Planning Board needs to discuss getting development into Lexington to fill space already available to increase tax revenues at the same time traffic is discussed. Mr. Sandy, Town Meeting Member from Precinct 6 asked if incentives that would allow higher density if building meeting Leeds standards could be enforceable. The DPW building is being built to meet the Mass. Building code and will be capable of being defined Leed Silver. When the Planning Board comes before the Selectmen with recommendations, Town Counsel will look at any legal issues. DPW Project Update Mr. Hadley, Public Works Director, updated the Selectmen on construction projects that will be going on between May and October. Mr. Hadley demonstrated how the new Graphic Information System (GIS) works. This is an ongoing project including flyovers and data conversion by November 2008. Street paving is ongoing. Wood Street and Lowell Street are currently being repaved. DPW is reviewing whether Lockwood, Byron, Rhodes, Fessenden and Marshall should wait until next year and instead do North Street, Walnut Street and Shade Street because of the poor condition of these roads because of this past winter. One item not on the list is the Lincoln Field methane project. Met with DEP last week and will be submitting the corrective action design along with the design of the bathrooms. DEP is expected to approve and the goal is to begin work at end of fall season. Two new projects will be implemented this summer: Municipal Building recycling and scrap metal drop-off at Hartwell Avenue Compost Facility. Resignation – Community Preservation Committee Upon motion duly made and seconded, it was voted 5-0 to accept, with regret, the resignation of Richard Pagett from the Community Preservation Committee, effective immediately. Liquor License – Lexington Golf Club - Change of Hours Upon motion duly made and seconded, it was voted 4-0-1 (Kelley abstained) to approve the application for a change of hours and issue an all alcoholic club liquor license to Lexington Golf Club, 55 Hill Street. Schedule Goal Setting The Goal Setting meeting will be scheduled for Tuesday, July 8, 2008, beginning at 8:00 a.m. $9,767.88- Selectmen’s Meeting – May 27, 2008 Designate Police as Agents of Liquor Licensing Authority The Attorney who advises the Massachusetts Police Chiefs has recommended that Boards of Selectmen formally designate their police departments as the Selectmen’s agents for the purpose of investigating and conducting administrative inspections of licensed liquor establishments. This will not change the current procedures of the Police, but will provide an added layer of authority should someone seek to challenge an enforcement action taken by the Selectmen. Upon motion duly made and seconded, it was voted 5-0 to designate the police as liquor license agents for the purposes of investigating and conducting administrative inspections of licensed liquor establishments. Consent Agenda Water and Sewer Commitments and Adjustments Upon motion duly made and seconded, it was voted 5-0 to approve the following commitments and adjustments: Commitment of Water/Sewer Charges for 3/1/08 to 3/31/08 (Finals) $3,499.04 Commitment of Sewer Charges for 4/8/08 (Unbilled Sewer Charges) $33,236.14 Commitment of Town-wide Water/Sewer bills for May 9, 2008 (Section 1) $2,313,433.22 Commitment of Town-wide Water/Sewer bills for May 22, 2008 (Section 2) $1,841,651.69 Commitment of Town-wide Water/Sewer bills for May 28, 2008 (Section 3) $2,501,000.73 Commitment of Water/Sewer Charges for 4/4/08 (Cycle 9) $142,294.56 Commitment of Water/Sewer Charges for 5/8/08 (Cycle 9) $158,914.80 Commitment of Water/Sewer Charges for 4/1/08 (Finals) $11,390.71 Adjustments of Water/Sewer Charges for 5/27/08 -$9,767.88 Minutes Upon motion duly made and seconded, it was voted 5-0 to approve the minutes of April 30, 2008, May 5, 2008, May 6, 2008, and May 12, 2008. Executive Session Minutes Upon motion duly made and seconded, it was voted 5-0 to approve the executive session minutes of May 6, 2008. One-Day Liquor License – Shake it for Shelter Upon motion duly made and seconded, it was voted to approve a one-day liquor license for Parenting Resource Associates for Shake It for Shelter Fundraiser on Saturday, June 7, 2008, from 7:30 p.m. to 12:00 midnight at the Hayden Ice Rink, Worthen Road. Ratify Poll Vote – Lower Battle Green Flag – National Police Week Upon motion duly made and seconded, it was voted 5-0 to ratify a poll vote to lower the Battle Green Flag on May 15, 2008 for National Police Week. Selectmen’s Meeting – May 27, 2008 Girl Scout Gold Award – Elizabeth Sibert Upon motion duly made and seconded, it was voted 5-0 to send a letter to Elizabeth Sibert congratulating her on attaining the Girl Scout Gold Award. Boy Scout Eagle Awards Upon motion duly made and seconded, it was voted 5-0 to send a letter to Thomas Hatvany, Erik Silva and Jonathan Belford congratulating them attaining the highest rank of Eagle in Boy Scouting. LexMedia Performance Evaluation Upon motion duly made and seconded, it was voted 5-0 to send a letter to LexMedia confirming that a performance evaluation for the period October 1, 2007 through September 30, 2008 will be conducted by the Town and would conclude by September 30, 2008. Metropolitan Planning Organization Municipal Elections Upon motion duly made and seconded, it was voted 5-0 to vote and submit the 2008 MPO Ballot on May 28, 2008. Executive Session Upon motion duly made and seconded, it was voted 5-0 by roll call to go into executive session to discuss a real estate matter, with no intent to return to open session. Upon motion duly made and seconded, it was voted to adjourn at 9:50 p.m. A true record; Attest: Lynne A. Pease Executive Clerk