HomeMy WebLinkAbout2012-08-12-LHA-minLEXINGTON HOUSING AUTHORITY
SPECIAL MEETING — AUGUST 8, 2012
1. ROLL CALL
MINUTES
The meeting was called to order by Chairman Melinda Walker at 6:00 P.M.
MEMBERS PRESENT MEMBERS ABSENT OTHERS PRESENT
Melinda Walker Leo P. McSweeney Steve Keane
Robert D. Peters Nicholas Santosuosso Mike Richmond
Weidong Wang
2. BOARD VOTE TO APPROVE THE FINAL COMPLETION OF THE GREELEY
VILLAGE SIDING PROJECT AND ANY OTHER CONTRACT DOCUMENTS
The Greeley Village CPA siding project is complete. The final payment of
$15,865.00 is due to New England Builders. The housing authority is due $6,000.00
for administrative fees and the fee accountant is due $1,950.00. The entire project was
completed under the budgeted amount.
Upon a motion by Robert D. Peters and seconded by Weidong Wang, the Board voted
to accept final completion of the Greeley Village CPA siding project. The roll call
vote was as follows:
YEAS NAYS ABSENT ABSTAIN
Melinda Walker NONE Leo P. McSweeney NONE
Robert D. Peters Nicholas Santosuosso
Weidong Wang
Steve attended a Designer Selection meeting along with DHCD to approve a civil
engineer for the CPA Vynebrooke Village Water Remediation Project. The number
one choice is Fred Russell. Mr. Russell performed the original study for this project.
Once approved, DHCD will send the contract so the housing authority can move into
the design phase.
Upon a motion by Robert D. Peters and seconded by Weidong Wang, the Board voted
to accept Fred Russell as the civil engineer for the Vynebrooke Village Water
Remediation Project. The roll call vote was as follows:
YEAS NAYS ABSENT ABSTAIN
Melinda Walker NONE Leo P. McSweeney NONE
Robert D. Peters Nicholas Santosuosso
Weidong Wang
The residents of both Greeley and Vynebrooke Village have been notified that the
community room accessibility project will be completed approximately 9/15/12.
The housing authority has hired Richard Alvord Architects to proceed with the
Countryside Village bathroom project. Approximately 13 or 14 tubs will be replaced
at the village. Tubs at the scattered sites are also being replaced at unit turnover; 4
have been done so far.
Upon a motion by Robert D. Peters and seconded by Weidong Wang, the Board voted
to approve Richard Alvord Architect to proceed with the Countryside Village and
Scattered Site tub replacement project. The roll call vote was as follows:
YEAS NAYS ABSENT ABSTAIN
Melinda Walker NONE Leo P. McSweeney NONE
Robert D. Peters Nicholas Santosuosso
Weidong Wang
The Countryside Village oil tank removal project will begin 8/13/12. The project was
awarded to Tanks A Lot in the amount of $6,450.00 and the LSP award in the amount
of $1,500.00. There is an additional fee for soil testing samples in the approximate
amount of $500.00.
Upon a motion by Weidong Wang and seconded by Robert D. Peters, the Board voted
to approve Tanks A Lot to remove the oil tanks at Countryside Village in the amount
of $6,450.00 and the LSP award in the amount of $1,500.00 plus an approximate
additional fee of $500.00 for soil testing samples. The roll call vote was as follows:
YEAS NAYS ABSENT ABSTAIN
Melinda Walker NONE Leo P. McSweeney NONE
Robert D. Peters Nicholas Santosuosso
Weidong Wang
The Countryside Village gas conversion project RFP was advertised in the Central
Register. The bids received were well over $25,000.00. Steve has refined the project
whereas the housing authority will now purchase the gas conversion burners under
the state contract. Steve would like to award the contract to Brian Holmes Plumbing
& Heating for the amount of $5,800.00.
Upon a motion by Robert D. Peters and seconded by Weidong Wang, the Board voted
to award the gas conversion contract to Brian Holmes Plumbing & Heating in the
amount of $5,800.00. The roll call vote was as follows:
YEAS NAYS ABSENT ABSTAIN
Melinda Walker NONE Leo P. McSweeney NONE
Robert D. Peters Nicholas Santosuosso
Weidong Wang
Steve would like to put out to bid for installation of a gas generator at Countryside
Village. Both Greeley and Vynebrooke Village are generator ready in the event of a
power failure. This has been discussed at meetings with the Town Manager and the
Council on Aging.
Upon a motion by Weidong Wang and seconded by Robert D. Peters, the Board voted
to have Steve put the installation of a gas generator at Countryside Village out for bid.
The roll call vote was as follows:
YEAS NAYS
Melinda Walker NONE
Robert D. Peters
Weidong Wang
ABSENT ABSTAIN
Leo P. McSweeney NONE
Nicholas Santosuosso
3. TD BANK SIGNATURE CARDS
The new $250,000.00 federal CD at TD Bank requires a new signature card. The
Board and Steve have signed.
4 ADJOURNMENT: 6:42 P.M.
A true copy attest ...........................
STEPHEN KEANE, EXECUTIVE DIRECTOR