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Home My WebLink About2012-06-20-REC-min (includes attachments) `ops`MoeH�h 9p Town of Lexington H\\a I- - 4 Recreation Committee u rn r.. lr ` APPILI9^' � £XIrvGs Frederick DeAngelis, Chairman Tel (781) 862-0500 x 262 Howard Vogel, Vice Chairman Fax (781) 862-2747 Wendy Rudner Sandra Shaw Lisah Rhodes Recreation Committee Minutes of Meeting of June 20, 2012 Members Present, Lisah Rhodes, Wendy Rudner, Sandra Shaw and Rick DeAngelis Absent: Howard Vogel Staff Present: Karen Simmons, Director of Recreation, Chris Filadoro, Superintendent of Public Grounds, Sheila Butts, Assistant Director of Recreation Others Present: The Recreation Committee meeting began at 7 00 p m The meeting acted on the following items. 1 Citizens and Other Boards. none 2. Meeting Minutes from April 18, 2012: Lisah Rhodes moved and Sandra Shaw seconded acceptance of the Recreation Committee minutes of April 18, 2012 The motion was approved by a vote of 3—0 with one abstention 3. Lincoln Park Sub-Committee Recognition The Committee discussed recognizing David Williams and Lynne Wilson for their years of dedicated service to the Lincoln Park Sub-Committee(LPSC) and the Town Karen Simmons, Director of Recreation,reported that David Williams informed her that he and Lynne Wilson were planning on serving on the LPSC until December or even through June 2013 Sandra Shaw suggested that it would be very appropriate to recognize Mr Williams and Ms. Wilson at Town Meeting The Recreation Committee agreed with this suggestion, and will plan accordingly. Lisah Rhodes and Wendy Rudner will facilitate this recognition The LPSC hired a private contractor to do work at Lincoln Park It is unclear what the contractor will be doing and if they are working on town property or land owned by Hayden Ms Simmons recommended that Chris Filadoro, Superintendent of Public Grounds meet with the LPSC and look at the LPSC scope of work at the Park, including what specifically they are planning to do, and any maintenance that they will deal with, materials used for their proposed projects, etc. The LPSC should be presenting their maintenance plan to Chris Filadoro. Rick DeAngelis suggested that the LPSC be invited to the August Recreation Committee meeting to review work completed and future plans for the park. The LPSC needs to obtain approval from Karen Simmons, Director of Recreation, for proposed signage, including verbiage on the signs and exactly what they signs will look like Karen Simmons will bring the recommended signs to the Recreation Committee 1625 MASSACHUSETTS AVENUE•LEXINGTON,MASSACHUSE ITS 02420 2 for their approval Mr DeAngelis further indicated that the Recreation Committee certainly appreciates and approves of what the LPSC is trying to accomplish, however as the overseeing Town Committee, the Recreation Committee must be informed of the when, what,where,why and how of all such undertakings. 4. Recreation 5-Year capital Plan. FY 14--FY 18 Karen Simmons,Director of Recreation, distributed the summary sheet of the FY 13 —FY 17 Recreation Capital Plan She, Chris Filadoro and David Pinsonneault,will be working on updating the current capital plan, and will provide members of the Recreation Committee a recommended FY 14—FY 18 plan at the August Meeting The Recreation Committee will vote on the 5-year Capital Plan at the September meeting 5. Set July Meeting/Tour at Pine Meadows The July Recreation Committee Meeting will take place on July 18, 2012 at the Pine Meadows Golf Course The meeting will begin at 5 30 p m and will include an update of Pine Meadows projects, plans for the future, and a tour of the course 6. Recreation Report Karen Simmons, Director of Recreation, reported on the following. • The USGA report will be discussed and reviewed at the July meeting by John Allen • Updated the Committee on the Tee signs at Pine Meadows Mr Santosuosso has not been in contact with Ms Simmons or Bill Harrison, about the status of or payment for his tee sign, despite numerous calls and emails • Phase two of the Center Drainage Project(football field and JV baseball field) is moving along LHS has a planned home game under rented lights scheduled for September 215`, corresponding to the start of the Lexington 300 Celebration that weekend The challenge to the project is weather The company is hoping to lay sod the 31d week of July Drainage work on Park Drive has begun and the road will be closed from 7-3 for a few days to complete the work. • Due to the heat the pool has been open extra hours this week The facility reached capacity(500)earlier in the week and patrons had to wait to enter Peter Coleman, Supervisor of Recreation and Sheila Butts, Assistant Director did a great job putting together summer programs The Aquatics Manager, Rob O'Brien, has returned for a second season He is an excellent manager and is doing a fantastic job Larry Anderson is the new DPW staff person responsible for the pool operations He replaced Ron Russo, who retired this past year. 7. Parks Report Chris Filadoro, Superintendent of Public Grounds updated the Recreation Committee on the following • Center 1 and Center 2 are officially open Issues, for the most part, have been"ironed out" There have been some irrigation leaks in left field of Center 2 and some water problems along the third base line of Center 1. Karen Simmons, Director of Recreation, indicated that there is discussion about the need for an addition drain to compensate if it does not turn out to be irrigation Lawhorn Irrigation has been on site to test the system and they do not believe the system has a leak because the pressure is fine DPW is investigating this with the Engineer from Stantec • Franklin softball field is now open. The field was laser graded and a new backstop and dugouts were installed 2 3 • The Tennis Pavilion at the Gallagher Courts is completed The work was done by students from Minuteman Tech Karen Simmons told the Recreation Committee that Bob O'Neill, former girl's tennis coach at LHS, raised $9,800 for the project Recreation provided the additional $6,000 to complete the project • The Parks Department is in the process of installing new FIBAR at neighborhood playgrounds They recently put down 150 yard of FIBAR at the Center Playground S New Business Karen Simmons, Director of Recreation provided the Recreation Committee with a brief update of the Lions Club Carnival, at Hastings Park. Annual fireworks will be on July 5th. They will be shot off from the Center Track Field. DPW will fence off a majority of the Center Complex to maintain the safety zone Parking for staff and patrons using the pool complex is a concern that is being addressed The tennis courts used by programs will remain open until 8 pm Other courts will be locked and no reservations will be taken for July 5 The pool will close at the regular time except the wading pool which will be closed at 8 OOpm DPW will turn off the filters to avoid any debris from impacting them and cover the wading pool The filters will be turned on again after the fireworks conclude The next meeting of the Recreation Committee will take place on Wednesday, July 18, 2012 at 5.30 p.m. at the Pine Meadows Golf Club The June 20, 2012 meeting adjourned at 7:56 p.m. The following documents/exhibits distributed or discussed at the meeting are attached' 1. FY 12—FY 17 Recreation 5-Year Capital Plan 2 LPSC documents Respectfully Submitted, Sheila Butts 3 F . L. Estimate Date Estimate# LANDSCAPE CONTRACTORS,INC 5/10/2012 1451 • P O.Box 643,.Lexington,Massachusetts 02420 Tel (781.)863-1854 Fax.(978)663-9593 Name I Address Location Lincoln Park Committee • Project Description Total This quote is for labor only, it does not include materials of any kind R L Barnard can provide materials at an additional cost or Lincoln Park Committee • may choose to purchase elsewhere,For Example Mulch, stonedust, plant materials etc • • Tota' $34,650 00 Page 2 R.L. Estimate Date Estimate # LANDSCAPE CONT'RACrORS• INC 5/10/2012 1451 P O Box 643,Lexington,Massachusetts 02420 Tel (781)863-1854 Fax(978)663-9593 IName I Address Location Lincoln Park Committee Project Description Total Lawn Maintenance schedule March 4 men 5 days 9 hours/day @$35/hr 6,300 00 1 man 5 days 9 hours/day @$60/hr 2,700 00 1 man 5 days 2 hours/day @$65/hr 650 00 Wetland Clearing if ground is frozen -- a is`4 .?ITh►4 1,260 00 2 men 2 days 9 hours @$35/hour April Mid April 4 men 2 days 9 hours/day @ $35/hr 2,520 00 End April 4 men 2 days 9 hours/day @$35/hr 2,520 00 Mid April 1 man 2 days 9 hours/day @$60/hr 1,080 00 End April 1 man 2 days 9 hours/day @$60/hr 1,080 00 Mid April 1 man 2 days 2 hours/day @$65/hr 260 00 End April 1 man 2 days 2 hours/day @$65/hr 260 00 May June July August 4 men 1 day/month 9 hours @$35/hr x 4 months 5,040 00 Would like to do 2 days in May and June depending on weather and growth of weeds September October 2 days each month 4 men 4 days 9 hours/day @$35/hr 5,040 00 1 man 4 days 9 hours/day @$60/hr 2,160 00 1 man 4 days 2 hours/day @$65/hr 520 00 Cut meadow 2 times per year 3,260 00 Total Page 1 \ �� Lincoln Park Calendar March i. Summary: The beginning of the season is integral to the success of the busy season Preparation is the key won of the month This time is best used for general clean up and trimming_ March To Dos: Clear invasives—Bittersweet,Blackberry,Multiflora Rose and Grape Vines Cut back any perennials that are still standing,as well as ornamental grasses Prune ornamental trees and shrubs except those that bloom in the spring Prune raspberries and bluebemes Prune Red Twig Dogwood Clear wetland to enhance visibility Best to do with the ground still frozen April Summary: April is a good time for planting and transplanting Spring maintenance continues and weeding begin: this month April To Dos: Apply Organic Fertilizer all shrubs and perennials Finish up pruning this month with the exception of spring-blooming trees and shrubs Divide summer blooming perennials such as Mint Variety,Rudbeckia Herbstonne, Lobelia etc. This will alio' more ground coverage with Native Perennial material which results in less weeding Weed management is essential to stay ahead of emerging weeds such as Garlic Mustard May, June, July and August Summary: May,June, July and August are true maintenance months Management of pathways and weeding on an as needed basis Tip pruning may be required on Red Twig Dogwood Monitor Invasives September an cto er Summary: This is a great month to divide plants Summer flowering perennials should be re-blooming now September To Dos:Divide all Spring blooming perennials such as Tiarella and Waldsteriia etc This will allow more ground coverage with Native Perennial material which results in less weeding, Continue eradication of invasives i w e s 4 ID Q -' f O co on v W U'i .p W N j O I, .- Q 4- rt 03 V Ch N N i-) N 3 3 (h 03 1% O N O O W CO Co (0 O3 ((h N hhh Q Allikk 1 COJ N C o ° w , m m m owDm s � m -5„.) . 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