HomeMy WebLinkAbout2012-06-20-REC-min (includes attachments)`O V5 MOp
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Frederick DeAngelis, Chairman
Howard Vogel, Vice Chairman
Wendy Rudner
Sandra .Shaw
Lisah Rhodes
Tel: (781) 862 -0500 x 262
Fax: (781) 862 -2747
Recreation Committee
Minutes.of Meeting of June 20, 2412
Members Present: Lisah Rhodes, Wendy Rudner, Sandra. Shaw and Rick DeAngelis
Absent: Howard Vogel
Staff Present: Karen Simmons, Director of Recreation, Chris Filadoro, Superintendent of Public
Grounds, Sheila Butts, Assistant Director of Recreation
Others Present:
The Recreation Committee meeting began at 7:00 p.m. The meeting acted on the following items:
1. Citizens and Other Boards: none
2. Meeting Minutes from April 18, 2012:
Lisah Rhodes moved and Sandra Shaw seconded acceptance of the Recreation Committee
minutes of April 18, 2012. The motion was approved by a vote of 3 — 0 with one abstention.
3. Lincoln Park Sub - Committee Recognition
The Committee discussed recognizing David Williams and Lynne Wilson for their years of
dedicated service to the Lincoln Park Sub - Committee (LPSC) and the Town. Karen Simmons,
Director of Recreation, reported that David Williams informed her that he and Lynne Wilson
were planning on serving on the LPSC until December or even through June 2013. Sandra Shaw
suggested that it would be very appropriate to recognize Mr. Williams and Ms. Wilson at Town
Meeting. The Recreation Committee agreed with this suggestion, and will plan accordingly.
Lisah Rhodes and Wendy Rudner will facilitate this recognition.
The LPSC hired a private contractor to do work at Lincoln Park. It is unclear what the contractor
will be doing and if they are working on town property or land owned by Hayden. Ms. Simmons
recommended that Chris Filadoro, Superintendent of Public Grounds meet with the LPSC and
look at the LPSC scope of work at the Park, including what specifically they are planning to do,
and any maintenance that they will deal with, materials used for their proposed projects, etc. The
LPSC should be presenting their maintenance plan to Chris Filadoro, Rick DeAngelis suggested
that the LPSC be invited to the August Recreation Committee meeting to review work completed
and future plans for the park. The LPSC needs to obtain approval from Karen Simmons, Director
of Recreation, for proposed signage, including verbiage on the signs and exactly what they signs
will look like. Karen Simmons will bring the recommended signs to the Recreation Committee
'own of Lexington
Recreation Committee
1625 MASSACHUSETTS AVENUE • LEXINGTON, MASSACHUSETTS 02420
2
for their approval. Mr, DeAngelis further indicated that the Recreation Committee certainly
appreciates and approves of what the LPSC is trying to accomplish, however as the overseeing
Town Committee, the Recreation Committee must be informed of the when, what, where, why
and how of all such undertakings.
4. Recreation 5 -Year capital Plan: FY 14 -- FY 18
Karen Simmons, Director of Recreation, distributed the summary sheet of the FY 13 — FY 17
Recreation Capital Plan. She, Chris Filadoro and David Pinsonneault, will be working on
updating the current capital plan, and will provide members of the Recreation Committee a
recommended FY 14 — FY 18 plan at the August Meeting. The Recreation Committee will vote
on the 5 -year Capital Plan at the September meeting.
5. Set July Meeting/Tour at Pine Meadows
The July Recreation Committee Meeting will take place on July 18, 2012 at the Pine Meadows
Golf Course. The meeting will begin at 5:30 p.m. and will include an update of Pine Meadows
projects, plans for the future, and a tour of the course.
6. Recreation Report
Karen Simmons, Director of Recreation, reported on the following:
• The USGA report will be discussed and reviewed at the July meeting by John Allen.
• Updated the Committee on the Tee signs at Pine Meadows, Mr, Santosuosso has not
been in contact with Ms. Simmons or Bill Harrison, about the status of or payment for his
tee sign, despite numerous calls and emails.
• Phase two of the Center Drainage Project (football field and JV baseball field) is moving
along. LHS has a planned home game under rented lights scheduled for September 21
corresponding to the start of the Lexington 300 Celebration that weekend. The challenge
to the project is weather. The company is hoping to lay sod the P week of July.
Drainage work on Park Drive has begun and the road will be closed from 7 -3 for a few
days to complete the work.
• Due to the heat the pool has been open extra hours this week. The facility reached
capacity (500) earlier in the week and patrons had to wait to enter. Peter Coleman,
Supervisor of Recreation and Sheila Butts, Assistant Director did a great job putting
together summer programs. The Aquatics Manager, Rob O'Brien, has returned for a
second season. He is an excellent manager and is doing a fantastic job. Larry Anderson
is the new DPW staff person responsible for the pool operations. He replaced Ron
Russo, who retired this past year.
7. Parks Report
Chris Filadoro, Superintendent of Public Grounds updated the Recreation Committee on the
following:
• Center 1 and Center 2 are officially open. Issues, for the most part, have been "ironed
out ". There have been some irrigation leaks in left field of Center 2 and some water
problems along the third base line of Center 1. Karen Simmons, Director of Recreation,
indicated that there is discussion about the need for an addition drain to compensate if it
does not turn out to be irrigation. Lawhorn Irrigation has been on site to test the system
and they do not believe the system has a leak because the pressure is fine. DPW is
investigating this with the Engineer from Stantec.
• Franklin softball field is now open. The field was laser graded and a new backstop and
dugouts were installed.
2
• The Tennis Pavilion at the Gallagher Courts is completed. The work was done by
students from Minuteman Tech. Karen Simmons told the Recreation Committee that
Bob O'Neill, former girl's tennis coach at LHS, raised $9,800 for the project. Recreation
provided the additional $6,000 to complete the project.
• The Parks Department is in the process of installing new FIBAR at neighborhood
playgrounds. They recently put down 150 yard of li IBAR at the Center Playground,
8. New Business
Karen Simmons, Director of Recreation provided the Recreation Committee with a brief update
of the Lions Club Carnival, at Hastings Park. Annual fireworks will be on July 5` They will be
shot off from the Center Track Field. DPW will fence off a majority of the Center Complex to
maintain the safety zone. Parking for staff and patrons using the pool complex is a concern that is
being addressed. The tennis courts used by programs will remain open until 8 pm. Other courts
will be locked and no reservations will be taken for July 5. The pool will close at the regular time
except the wading pool which will be closed at 8:OOpm. DPW will turn off the filters to avoid
any debris from impacting them and cover the wading pool. The filters will be turned on again
after the fireworks conclude.
The next meeting of the Recreation Committee will.t4ke place on Wednesday, July 18, 2012 at 5:30 p.m.
at the Pine Meadows Golf Club. The June 20, 2012 meeting adjourned at 7:56 p.m.
The following documents /exhibits distributed or discussed at the meeting are attached:
1. FY 12 — FY 17 Recreation 5 -Year Capital Plan
2. LPSC documents
Respectfully Submitted,
Sheila Butts
AN M006
LANDSCAPE CONTRACTORS, INC.
P.O.. Box 643,. Lexington, Massachusetts 02420
Tel. (781) 863 -1854
Fax (978) 663 -9593
Name I Address
Lincoln Park Committee
Date
Estimate #
5/10/2012
1451
Location
Project
Description
Total
This quote is for labor only, it does not include materials of any kind. R.L.
Barnard can provide materials at an additional cost or Lincoln Park Committee
may choose to purchase elsewhere, For Example; Mulch, stonedust, plant
materials etc.
Total $34,650.00
Page 2
RLBARNARD
op-
-,,
LANDSCAPE CONTRACTORS, INC.
P.O. Sox 643,1=ingfon, Massachusetts 02420.
Tel. (�81) 863 -1854
Fax (979) 663 -9593
I Name I Address i
Lincoln Park Committee
E stimate
Date
Estimate #
5/10/2012
1451
Location
Project
Description
Total
Lawn Maintenance schedule
March
4 men 5 days 9 hours /day @ $35 /hr.
6,300.00
1 man 5 days 9 hours /day @ $60 /hr.
2,700.00
1 man 5 days 2 hours /day @ $65/hr.
650.00
Wetland Clearing if ground is frozen
1,260.00
2 men 2 days 9 hours @ $351 hour
April
Mid April 4 men 2 days 9 hours /day @ $35 /hr.
2,520.00
End April 4 men 2 days 9 hours/day @ $35/hr.
2,520.00
Mid April 1 man 2 days 9 hours /day @ $60/hr.
1,080.00
End April 1 man 2 days 9 hours /day @ $60/hr.
1,080.00
Mid April 1 man 2 days 2 hours/day @ $65 /hr.
260.00
End April l man 2 days 2 hours/day @ $65 /hr.
260.00
May June July August
4 men 1 day /month 9 hours @ $35/hr. x 4 months
5,040.00
Would like to do 2 days in May and June depending on weather and growth of
weeds.
September October
2 days each month
4 men 4 days 9 hours/day @ $35 /hr.
5,040.00
1 man 4 days 9 hours/day @ $60/hr.
2,160.00
1 man 4 days 2 hours/day @ $65Ihr_
520.00
Ci t meadow 2 times per year
3,260.00
T
Page 1
Lincoln Park Calendar
March
SUMInary: The beginning of the season is integral to the success of the.busy season. Prepam inn is the key worc
of the month This time is best used for general clean up and trimming_
Marcia To Dos:
Clear invasives — Bittersweet, Blackberry, Multiflora Rase and Grape Mines
Cut back any perennials that are still standing, as well as ornamental grasses
Prune ornamental trees and shrubs except those that bloom in the spring
Prune raspberries and blueberries
Prune Red Twig Dogwood
Clear wetland to enhance visibility. Best to do with the ground still frozen_
April
Summary: April is a good time for planting and transplanting. Spring maintenance continues and weeding begin!
this month.
April To Dos:
Apply Organic Fertilizer all shrubs and perennials
Finish up pruning this month with the exception of spring - blooming trees and shrubs
Divide summer blooming perennials such as Mint Variety, Rudbeckia Herbstonne, Lobelia etc. This will allo'
more ground coverage with Native Perennial material which results in less weeding
Weed management is essential to stay ahead of emerging weeds such as Garlic Mustard
June, f August
SUMMary: May, June, July and August are true maintenance months. Management of pathways and weeding on
an as needed basis. Tip pruning may be required on Reel Twig Dogwood.. Monitor Invasives_
Summary: This is a great month to divide plants_ Summer flowering perennials should be re- blooming now.
September To Dos -- Divide all Spring blooming perennials such as Tiarella and Waldstenia etc. This will allow
more ground coverage with Native Perennial material which results in less weeding. Continue eradication of
invasives.
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