HomeMy WebLinkAboutAd hoc Townwide Facilities Master Planning Committee - Charge 07-30-2012 Ad Hoc Townwide Facilities Master Planning Committee
Membei s: 7 Members
Appointed by: Board of Selectmen
Length of Tei m Preliminary recommendations to Board of Selectmen Decembei 15,2012
Final Report by March 1,2013
Meeting Times: One evening every other week(day to be determined)
Desci iption. To evaluate the various facility needs for the Town and develop a plan of recommendations to be considered
over a 10 year period
The work of the Ad Hoc Facility Mastei Plan Committee will include,but not be limited to.
1 Review the completed studies foi Schools,Fire Station,Police Station,Visitors Center, Senior Center,
Community Centel,Cary Memorial Building,White House,Stone Building,and the Final Report of the 2009
School Ad Hoc Facility Committee,
2 Assess the impact of the deficiencies identified in these studies on the delivery of services and then prioritize
the recommendations,
3 Consider various financial options for meeting the facility needs of the Town;
4 Propose sequencing of facility construction/renovation options for addressing the facility deficiencies,
5 Make a Final Report that includes the priorities,timing of projects,and proposed financing of the projects
6 An initial task of the Committee will be to utilize the Designer Selection Process,M G L Ch 7,to select a
consultant experienced in Municipal Master Planning The consultant will provide technical expertise to the
Committee and provide additional information as required by the Committee
7 Consider available oi prospective sites when considering proposed facility projects
Ci iters for Membei ship: The Task Force members shall consist of members of other committees,town staff with and
citizens with sufficient background to understand facility and operational management and impact on delivering services.
Appointments to be made by the Board of Selectmen,who will also designate a Chairman Representatives from the
follownig boards will be considered for this committee
• Two members of the Board of Selectmen
• One School Committee member oi designee
• Four members appointed by the Board of Selectmen
Staff Support. The Director of Public Facilities will provide staff support to the committee
rat ;
Ex Officio/Liaisons(non voting) n
• Capital Expenditures Committee
• Appropriation Committee TMF {
• Permanent Building Committee member or designee
• Police Chief oi designee l i>
• Fire Chief oi designee ,ro
• Superintendent of Schools or designee
• Town Manager or designee cf
• Council on Aging or designee
• Community Center Task Force
Prior to serving as a member of this Committee,appointees are required to
1 Acknowledge receipt of the Summary of the Conflict of Interest Statute Further,to continue to serve on the
Committee the membei must acknowledge annually receipt of the Summary of the Conflict of Interest Statute Said
summary will be provided by and acknowledged to the Town Clerk
2 Provide evidence to the Town Cleik that the appointee has completed the on-line training requirement required by
the Conflict of Interest statute Further,to continue to serve on the Committee,the membei must acknowledge
every two years completion of the on-lme training requirement
Ref Adopted by the Board of Selectmen on June 4,2012.
Board of Selectmen voted to designate as Special Municipal Employees on 1