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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting Date, Place, and Location: March 13, 2012 8:00 A.M., Cary Memorial Building, Ellen Stone Room Members Present: Charles Lamb, Chair; Ted Edson, Vice - Chair; Shirley Stolz; Bill Hurley; David Kanter Other Attendees: Pam Shadley, Lexington Center Committee; Bill Hadley, Director of Public Works; Carl Valente, Town Manager; John Livsey; Town Engineer; Melisa Tintocalis, Economic Development Director Documents Presented: 1. Center Streetscape Workin Group Memo, March 13, 2012, "Information for Capital Expenditures Committee" 2. Draft #5 of the Capital Expenditures Committee Report to the 2012 Annual Town Meeting (ATM) & 2012 Special Town Meeting (STM), April 2, 2012 distributed electronically, March 12, 2012, and distributed in printed form at the meeting. Call to Order: Mr. Lamb called the meeting to order at 8:00 A.M. Re -Visit of 2012 Annual Town Meeting, Article 12(0), CBD Sidewalk/Street Improvements /Landscaping D &E (Center Streetscape Project) As the Committee had been presented with a memo summarizing the project — appreciation of which was expressed by the Committee —the discussion could immediately began with questions &answers. Mr. Kanter asked how much of the $240,000 being requested is needed to accomplish the four items listed on the memo (i.e., three traffic - engineer studies and continued public discussion) before moving ahead. Mr. Livsey said $120,000. Mr. Kanter asked why not just request that amount to answer the outstanding questions and then let the Board of Selectmen (BoS) make their decision before going further. Ms. Shadley said the 25% D &E (Survey Design) provided by the full request is needed to get better cost estimates. Mr. Kanter said that the descriptions for this effort in, first, the preliminary budget (the "White Book ") and then in the recommended budget (the "Brown Book ") made it look like the request for construction money would be in FY2014 —with no obvious provision for funding the balance of the D &E — but he sees the memo indicates it would be a 3 -year, not 2 -year, funding profile. Nonetheless, he sees the outstanding issues as having a significant effect on the design and wants the BoS to make its decisions before D &E. Mr. Valente said it's not uncommon to do 25% D &E in first phase. Mr. Kanter asked how long would it be anticipated that the services of the traffic engineer would be needed to accomplish the indicated studies? Ms. Shadley said the traffic studies and data collection could be a couple of months, but that doing them over the summer might not provide fully representative information. After getting the data, a number of the Page 1 of 3