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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting Date, Place, and Location: December 20, 2011 8:00 a.m., Cary Memorial Building, Legion Room Members Present: Charles Lamb, Chair; Ted Edson, Vice - Chair; Bill Hurley; David Kanter Member Absent: Shirley Stolz Other Attendees: Susan Bennett, Executive Director, Lexington Historical Society; Bill Kennedy, Chair, Lexington Housing Assistance Board (LexHAB); Steve Keane, Executive Director, Lexington Housing Authority (LHA); Rob Addelson, Assistant Town Manager for Finance; Carl Valente, Town Manager Documents Presented: 1. FY2013— FY2017 Capital Improvement Projects (CIPs) as cited below. 2. "Lexington's Subsidized Housing Inventory (SHI) Over Time ", 12 -14 -2011, prepared by Aaron Henry, Lexington Senior Planner. 3. "Lexington's Affordable Housing Inventory (AHI) ", 12 -14 -2011, prepared by Aaron Henry, Lexington Senior Planner. 4. "FY2013— FY2017 Capital Improvement Projects (CIPs) with which David Kanter, Member, Lexington Capital Expenditures Committee, takes issue (or has comment) ", 19 December 2011. 5. Draft of the Committee's Input to the Town's 2011 Annual Report, distributed by Mr. Lamb. Mr. Lamb called the meeting to order at 8:00 a.m. FY2013 — FY2017 CIPs (Lexington Historical Society) (Ms. Bennett): Buckman Tavern: $65,000 is being requested from the Community Preservation Fund (CPF) to do a Historic Structures Report and, as done before, include up through construction documents. The Town -owned Buckman Tavern is structurally sound, but needs accessibility upgrades, updated wiring, and a new sprinkler system. The Society's 99 -year lease is in process of being renewed. The Society's research indicates there is a precedent in cases such as this where the work would not be subject to public bidding; however, they and the Town are awaiting an opinion from Town Counsel. Preserving Lexington's Historic Records for Community Use: The total project is estimated at $82,268, but with the Society providing in -kind support worth $5,000, $77,268 is being requested from the CPF. The Committee discussed the material proposed to be preserved, the preservation process, and how there'd be public access through the Town's on -line portal although the preserved documents would remain, properly protected, in the Society's hands. FY2013— FY2017 CIP (LexHAB) (Mr. Kennedy): Set -Aside for Acquisition of Housing: This is a repeat of the new process used in FY2012 when $450,000 was appropriated from the CPF for LexHAB's use in acquiring community Page 1 of 3