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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting Date, Place, and Location: November 29, 2011 8:00 a.m., Cary Memorial Building, Ellen Stone Room Members Present: Charles Lamb, Chair; Ted Edson, Vice - Chair; Bill Hurley; David Kanter; Shirley Stolz Other Attendees: Karen Simmons, Recreation Director; Chris Filadoro, Department of Public Works (DPW), Public Grounds Superintendent; David Pinsonneault, DPW Operations Manager; Theo Kalivas, Budget Officer; Keith Hoyle, Interim Chief, Fire Department Documents Presented: 1. FY2013— FY2017 Capital Improvement Projects (CIPs) as cited below. 2. Extract with Inventory of Fire - Department's Major, Capital- Equipment, Vehicles from CEC Report to the 2011 Annual Town Meeting, March 17, 2011, Page 19 Mr. Lamb called the meeting to order at 8:00 a.m. FY2013— FY2017 CIPs (Recreation) (Ms. Simmons): The discussion began with a review of the status of the prior -years Recreation projects. The FY2013— FY2017 projects were reviewed as follows: Athletic Field Lighting (Project #278): This project has been projected in the capital plan for a number of years. The Committee discussed the projected cost for the 2 phases of the project, and the split between Recreation - Enterprise and Tax -Levy funding, which is based on a 2008 estimate and 3% annual inflation. The warranty was also discussed as well as responsibility for maintenance. Pine Meadows Improvements (Project #280): This project, which has slipped a year from last- year's plan, does not hold the same priority level as other projects. A beaver - trapping program was started and completed. Some recent storms have created a mess on the first and second fairways with flooding because of downed trees. This is proposed as a Community Preservation Act project as it will help preserve a recreational asset, but if not approved as such, it will fall back to using recreation funds. Park and Playground Improvements (Project #282): This was bumped up to $65,000 as the Fibar Engineered Wood Fiber (EWF) surface at the Lincoln Park playground is costly, but does need to be the right depth for safety purposes. The Committee discussed a 4 -5 year projection for this project, including the playground renovation at the Waldorf School, where a new playground structure will be built. The plan is to build a neighborhood park for children ages 5 -12 and to attempt to partner financially with that school in order to create a larger, more - sufficient, structure. If the Waldorf School does not contribute, a smaller structure would be built. Page 1 of 4