2011-11-22-CEC-min - Laserfiche WebLink

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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting Date, Place, and Location: November 22, 2011 8:00 a.m., Cary Memorial Building, Ellen Stone Room Members Present: Charles Lamb, Chair; Ted Edson, Vice - Chair; David Kanter; Shirley Stolz Member Absent: Bill Hurley Other Attendees: Pat Goddard, Director, Department of Public Facilities (DPF); Rob Addelson, Assistant Town Manager for Finance; Theo Kalivas, Budget Officer; Koren Stembridge, Director, Cary Memorial Library; George Burnell, Selectman Documents Presented: FY2013— FY2017 Capital Improvement Projects (CIPs) as cited below. Mr. Lamb called the meeting to order at 8:00 a.m. Continuation of DPF FY2013 — FY2017 CIPs (Mr. Goddard): Mr. Goddard asked when CPA funds are available after Town Meeting closes. Mr. Addelson answered that if financing source is the undesignated fund balance, the funds are immediately available. Otherwise, the funds are not available until July 1. If from the undesignated fund balance, then projects have to be balanced against other competing interests also funded by that source. Project #598, White House Stabilization: Mr. Goddard explained the project now includes renovating the interior of the building (to include code compliance) for potential uses as the Liberty Ride bus origin and to provide users of the "conscience land" in front of the White House (e.g., the Farmers Market) a public restroom. The renovation of the 2nd floor would not include making it handicap accessible so any use would have to be with the understanding that it wasn't accessible. The attic would be cleaned up. The revised project requests $665,000 in FY2013, of which $502,550 is a CPA request ($198,550 for the stabilization & $304,000 for the renovation) with the $162,400 balance being for demolition of all but the core house. Mr. Edson requested that if this project were to be approved, copper gutters and down spouts not be used on the outside. The estimate includes two contingencies (totaling $120,000): a 15% Design Contingency and a 10% total - project -cost contingency. Mr. Kanter stated that, so far, the Board of Selectmen has taken no position on this project—and Mr. Goddard confirmed that. Mr. Kanter reported that Ms. Dawn McKenna has said that the Liberty Ride could use the existing building as -is. Mr. Goddard said that building is not code - compliant so that would have to be evaluated and, as necessary, corrected before any use could be granted. Page 1 of 3