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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting Date, Place, and Location: January 17, 2012 9:00 a.m., Cary Memorial Building, Ellen Stone Room Members Present: Charles Lamb, Chair; Ted Edson, Vice - Chair; Bill Hurley; Shirley Stolz; David Kanter Other Attendee: Dawn McKenna, Chair, Lexington Tourism Committee Documents Presented: 1. "Fiscal Year 2013 Town Manager's Preliminary Budget & Financing Plan ", January 9, 2012 (the "White Book "), Appendix A, Program Restoration /Improvement Requests 2. Mr. Lamb's E -mail, January 11, 2012 17:16:05 EST, Subj: CEC Positions on Several Capital Requests ", to the Chair of the Board of Selectmen (BoS); the Chair of, and Administrative Assistant to, the Community Preservation Committee (CPC); the Town Manager; the Assistant Town Manager for Finance; and the Chair of the Appropriation Committee Mr. Lamb called the meeting to order at 9:01 a.m. Review of FY2013 Program Restoration /Improvement Requests The Committee discussed which of the requests the Town Manager was not recommending with a focus on those that, although part of the Operating Budget, might have Capital implications. The one that was noted in that regard was the Department of Public Work's request for a $10,000 Ballfield Maintenance Program (Line 3310, Public Grounds). Re -Visit of FY2013 Visitor Center Renovations and Expansion Project In response to the Committee's previous decision not to support this project for the FY2013 budget, the Committee welcomed Ms. McKenna's return visit to further discuss the project. She provided the Committee with background on the development of the project and her discussions with Carl Valente, the Town Manager. She pointed out that the general tax -levy portion ($137,269) of the $255,000 request is included in the White Book pending the BoS decision on whether to support that funding. (The project is one of seven that are in that budget as "requiring further deliberation ".) While the CPC's preliminary vote on January 9, 2012, was unanimously opposed to recommending to the 2012 Annual Town Meeting that the $117,731 balance of the project's funding be from the Community Preservation Fund (CPF), Ms. McKenna hoped that its further deliberation would lead to support. Ms. McKenna asked this Committee if there were more information it needed and is there any way that this Committee would be willing to support the project for the FY2013 budget. Ms. Stolz asked whether Ms. McKenna thought that tearing down the current building and building anew was a better alternative. Ms. McKenna said the building has been found to be sound by Selectman Peter Kelley and former Town Engineer Peter Chalpin. Page 1 of 2