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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting Date, Place, and Location: November 15, 2011 8:00 a.m., Cary Memorial Building, Ellen Stone Room Members Present: Charles Lamb, Chair; Ted Edson, Vice - Chair; David Kanter; Bill Hurley; Shirley Stolz Other Attendees: Bill Hadley, Director, Department of Public Works (DPW); John Livsey, Town Engineer; Erik Gitschier, DPW Water and Sewer Superintendent; Romina Comunale, DPW Managment Analyst; Chris Filadoro, DPW Superintendent of Public Grounds; David Pinsonneault, DPW Operations Manager; Robert Beaudoin, DPW Superintendent of Environmental Services; Marc Valenti, DPW Superintendent of Highway, Equipment and Drains Documents Presented: [These documents will also be distributed to the Committee electronically. 1. Equipment Replacement List 13 -17, distributed by Mr. Hadley 2. Large -Scale Maps distributed by Mr. Hadley: "FY2013— FY2014 Capital Improvements Projects ", "Sanitary Sewer, Investigation and Improvements ", Street Improvements, Paving Program ", "Street Improvements, Crack Sealing 2011 ", and "Water Distribution Improvements ". Mr. Lamb called the meeting to order at 8:00 a.m. DPW's FY2013- FY2017 Capital Improvement Projects (ClPs): The Committee and attendees discussed the distributed maps, project estimates and time lines, as well as the specific CIPs as follows: 1. Central Business District (CBD) Sidewalks (Project #321): There was a discussion of the doubling D &E costs and the relationship to the on -going Center Streetscape effort. Project size is larger than estimated. 2. Automatic [Water] Meter Reading [AMR] System (Project #327): Although the project has slipped with first funding now projected for FY2014, the total, then -year, cost remains at about $1.8 million. While the Committee discussed challenges in accounting for unaccounted water use, it reiterated that there remains its need for a detailed, quantitative, justification for the implementation of an AMR. The Committee also learned that there are still 547 meters which are yet to be converted to local remote reading. 3. Equipment Replacement (Project #520): The Committee discussed the equipment replacement list and the changes from the prior by -year cost estimates. Equipment pricing has increased and needs have changed. The Committee recommended DPW include an inflation factor in the estimates so they better reflect athen -year cost. FY2013 requests are for replacements while new equipment is scheduled for FY2014. Page 1 of 5