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Minutes of the Lexington Capital Expenditures Committee (CEC) Date, Place, and Location: November 1, 2011 8:00 a.m., Town Office Building, Selectmen's Meeting Room Members Present: Charles Lamb, Chair; Bill Hurley; David Kanter; and Shirley Stolz Member Participating by Teleconference (Non - Voting): Ted Edson, Vice -Chair Other Attendees: Pat Goddard, Director, Department of Public Facilities (DPF); Rob Addelson, Assistant Town Manager for Finance; Theo Kalivas, Budget Officer; Mark Corr, Chief, Police Department; and Keith Hoyle, Interim Chief, Fire Department Documents Presented: 1. DPF FY2013 -2017 Capital Improvement Projects as cited below. 2. Muzzey Senior Center Plan distributed by Pat Goddard. 3. White House Stabilization Floor Plan distributed by Pat Goddard. Mr. Lamb called the meeting to order at 8:00 a.m. Discussion Items 1. Muzzey Senior Center Upgrade Phase 2 ( #590, Sep 23, 2011 ) (Mr. Goddard): This is coming forward at the request of Human Services, Council on Aging, based on the study done of the Center ($45,100 funded under FY2010 Annual Town Meeting (ATM), Article 8(0)). There is now a better idea of the systems that need to be updated to support the activities at the Center. A presentation on this project was made to the Board of Selectmen (BoS) on September 12, 2011. The plan is to ask for design & engineering (D &E) and construction funds for 6 particular items to benefit the Center, itself. The study also recommended replacing the fire -alarm system, preliminary estimate being $140,000— $175,000, and installing an emergency generator, preliminary estimate being $50,000— $75,000, but as those are a responsibility of the Muzzey Condominium Association, they are not included in this project. (If those were to be undertaken by that Association, it's likely the Town's share —based on the Town's- ownership percentage —would be on the order of $9,000 — $12,000.) The timing of this project is as supported by the BoS. Mr. Kanter requested that the Town obtain a written confirmation from the Muzzey Condominium Association that it approves of the extent and specifics of work contemplated by this project before the FY2013 Town Manager's Preliminary Budget & Financing Plan (the "White Book ") is completed. 2. White House Stabilization and Potential Reuse ( #598, Oct 9, 2011) (Mr. Goddard): The plan is to use tax -levy funds to demolish all of the structure except for the main block of the building and to use Community Preservation Funds (CPF) to stabilize that main block even though there has been no determination of use for the main block. There had been an informal discussion with the Historic Districts Commission (HDC) where the HDC indicated that, while it would not allow demolition of the entire building, this plan to leave standing and stabilizing the most - significantly- historic main block sounded feasible. The Committee Page 1 of 4