2011-02-08-CEC-min - Laserfiche WebLink

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The Committee cautioned Mr. Seferian to ensure, before presenting a Motion for a 2% cut in the surcharge, that he has considered what will be the applicable debt service that must be funded from what might be the level of the Community Preservation funds available if his 2% cut in the surcharge were implemented. Mr. Seferian was asked when he expects this to be brought to the voters if supported by Town Meeting. The Warrant Article says "such reduced surcharge to be applied to assessment of fiscal year 2012 taxes and thereafter ", but as the FY2012 tax rate is expected to be set this December and the Committee believed the earliest the referendum could be is at the Town's annual election next March, the Committee believes FY2013 would be the earliest any change can be made to the surcharge rate. The earliest date a vote could be put before the voters needs to be determined prior to the presentation at Town Meeting. Mr. Seferian will talk to the Town Clerk to determine that. Funding for Article 13(1)— Library Material Handling System Design: The Committee discussed how, in response to Mr. Kanter's concerns, the Town will now bring this proposed effort to Town Meeting as a standalone sub - element within the Public Facilities Capital Projects Article, rather than as part of the Municipal Building Envelope and Systems sub - element Q) within that same Article. (That is consistent with the preceding study having been brought to, and approved by, last- year's Annual Town Meeting as a separate sub - element.) The Committee agreed it didn't, at this time, wish the scope of "Municipal Building Envelope and Systems" to be any broader than it will be as presented to this Annual Town Meeting. If, however, Town Meeting should reject sub - element (1), we understand the Town will likely propose to amend sub - element Q) to increase its amount by the $100,000 that would have been under Q) in order to keep those library- contractor- settlement funds available for a later re- appropriation before the end of FY2012. (Otherwise, appropriation of that $100,000 would have to await the subsequent certification by the State of the Free Cash as of July 1, 2012.) Article Assignments for the Report to the 2011 ATM & Future Meetings: The Committee discussed and divided up report assignments among the members with the goal of submitting the report for printing by March 11th and for distribution by March 14th. The Committee also agreed with Mr. Kanter's suggestion that he would edit the report, rather than the Recording Secretary. Committee members will try to submit drafts on their assigned sections to Mr. Kanter by February 19th. Meetings are to be scheduled for March 1S and 8 th to work on finalizing the report, and also for March 15 to continue the Committee's preparation for Town Meeting. Minutes: Mr. Kanter moved, and it was seconded, to approve the last- distributed draft Minutes for our five January meetings with the additional administrative changes that were identified. Votes were as follows (with the abstentions representing members not present at the respective meeting): January 4, 2011: Vote: 3 -0 -2 January 11, 2011: Vote: 4 -0 -1 Page 2 of 6