2009-11-05-CPC-min - Laserfiche WebLink

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Community Preservation Committee Thursday, November 5, 2009 Room G-15, Town Offices 4:00 pm Present: Betsey Weiss, Chair; Joel Adler, Norman Cohen, Marilyn Fenollosa, Jeanne Krieger, Wendy Manz, Nathalie Rice, Admin. Asst; Leo McSweeney, Sandy Shaw and Dick Wolk. Mr. David Kanter of the Capital Expenditures Committee (CEC) was also in attendance. Ms. Weiss called the meeting to order at 4:05 pm. The purpose of the meeting was to hear presentations from three applicants for CPA funding. 1.Archives and Records Management/Records Conservation and Preservation – Ms. Donna Hooper .Ms. Donna Hooper, Town Clerk, and Ms. Nasrin Rhani, Archivist, were present to describe the project which sought $150,000 in CPA funds for records management and conservation. Ms. Hooper explained the progress of the project to date, summarizing the work over the past three years. She said the remainder of the FY 2009 appropriation and all of the FY2010 appropriation will be used in the upcoming fiscal year. The funds that would be appropriated for FY 2011 will be used primarily for digitization. She said a large number of records from the Assessor’s files (some of which date back to the 1700’s) will be conserved in FY 2011. In response to a question from Mr. Adler, Ms. Hooper explained that all of the work undertaken in her 5-year Records Conservation project involves work required by the state for document preservation. Ms. Rohani also pointed out that by law, the Town cannot dispose of any documents dated prior to 1870. 2.Cary Library Preservation Project – Ms. Connie Rawson .This project sought $10,000 in funding to complete the design work for a fire-proof, climate controlled vault for the Library. Ms. Rawson updated the Committee on the history of the Library addition which was undertaken in 2004, and explained that the vault, originally planned for the addition, had been eliminated due to budget constraints. She said that the vault was very much needed, and that records and photographs are presently stored in inadequate conditions. She explained that the vault would be constructed in an existing storage room. In response to questions from the Committee and Mr. Kanter of the CEC, Ms. Rawson said the estimated cost of the new vault would be in the range of 1