HomeMy WebLinkAbout1988-02-BOS-min r
?\")
SELECTMEN'S MEETING
M TING
February 1, 1988
A regular meeting of the Board of Selectmen was held on Monday,
February 1, 1988, in the Selectmen's Meeting Room, Town Office
Building, at 7:30 p.m. Chairman Eddison, Mr. Dailey, Mrs. Smith, Mr.
McSweeney; Mr. White, Town Manager; Mr. Cohen, Town Counsel; Mrs. Snow,
Executive Clerk, were present.
VOTE TO LAY OUT PHILIP ROAD
Upon motion duly made and seconded, it was voted to lay out as a
public way Philip Road, 1,500' ±, from Worthen Road, to beyond Goffe
Road.
CONSENT AGENDA
SEWER & WATER ABATEMENTS
Upon motion duly made and seconded, it was voted to apprcve
abatement of water charges in the total amount of $44.40.
Upon motion duly made and seconded, it was voted to approve
abatement of sewer charges, in the total amount of $3,515.46.
ONE DAY LIQUOR LICENSES
Upon motion duly made and seconded, it was voted to approve the
oimmi application of the Lexington Community Playground Sub-committee for
permission to serve wine in Cary Hall and for One-Day Liquor License on
March 18, 1988, on the occasion of a fund raising auction.
Upon motion duly made and seconded, it was voted to approve the
application of the Children's Center of Lexington, for permission to
serve wine in Cary Hall and for One Day Liquor License on February 27,
1988, on the occasion of a fund raising concert.
WARRANT PROCEDURES
Mr. Cohen recommended that a citizens article requesting
installation of drainage at Adams Street be brought in by the
petitioner under the general drainage Article; that a petition for
connection to sewer on Chandler Street, be considered under the general
sanitary sewer Article and that a petition for sidewalk installation on
Marrett Road be brought in under the general sidewalk Article. The
proponents will be notified of these procedures.
He also suggested that property owners who would be affected by
extension of the Historic District to cover nine outlying homes, be
notified that this action will be considered by Town Meeting.
Mr. Dailey suggested that thought be given to the installation of
sidewalk on Marrett Road by the D.P.W. , rather than by contractor. The
Manager will explore the matter.
RAILROAD SPUR
Mr. Eddison reported on a meeting with David Davis of Massport,
which he, Mr. White and Betsy Anderson, Bedford Selectman, had
attended, regarding the disposition of the railroad spur, which had
been offered for sale by the General Services Administration. Mr.
Davis had said that Massport is no longer interested in purchasing the
land, which both Lexington and Bedford are interested in acquiring.
Mr. White will contact G.S.A. to pursue the matter further.
aor
-2-
WASTE
2-WASTE MANAGEMENT TASK FORCE-RECYCLING/TRANSFER STAT I GN - ARTICLE 51
Members of the Waste Management Task Force were present f o r
discussion of art Article proposing mandated recycling and funding of a
feasibility study of a waste transfer station. Mrs. Smith, Selectman
Liaison to the Task Force, complimented the group for their efforts
resulting in the proposed procedures to address the serious economic
and environmental problem of solid waste disposal .
Task Force Chairman Robert Fantasia explained a process under
which the Town would contract for regular pick up of waste i .e.
newspapers and certain other recyclable materials such as glass or
metals separated from other trash. The program would reduce the amount
of waste to be hauled to the WESNC facility and, it was expected, would
earn funds from recycling of collected materials .
Task Force member James Chambers presented the recommendation that
penalties such as citations or fines for ,'iolat'o s of the by-law be
considered. Ms . Weinstock noted the practice, in some communities , o f
the haulers refusing to pick up mixed trash.
Mr. Eddi son , who has voluntarily practiced recycling for several
years, noted that past efforts had not been successful , possibly
because of inadequate public education and publicity.
Mr . Chambers was optimistic about the success of the current
program proposed, if supported by the Selectmen. He noted that , even
though not mandatory, recycling is working in Bedford.
Mrs. Miley pointed out other differences, which are critical
environmental and cost aspects as many landfills close or are
approaching capacity, and the increases in hauling and tipping fees. vinuN
She noted that the Task Force is now considering enforcement and
incentive procedures and will report on those matters soon.
TRANSFER STAT I CW FEASIBILITY STUD'
Mr . Fantasia explained the current collection and hauling systems
under which Laidlaw Industries transports residential waste to the
NESWC facility in Andover. He pointed out potential benefits of
hauling in larger loads which would result in lower labor costs and
significant savings to the Town. Task Force members advocated
construction on the Hartwell Avenue Landfill site of a transer station.
This storage facility woudl serve to eliminate the need for packer
trucks traveling the long distance to the disposal facility. Instead,
waste would be transferred into transfer trailers at the station with
larger payloads .
Mr . Fantasia estimated the cost of the station to be in the
$600,000 to $800,000 range. The Task Force saw the need however , for
study to provide engineering, economic and environmental analyses
before any final decision on the issue and recommended that the
Selectmen allocate $20 ,000 to procure engineering consulting =er==ice to
determine the feasibility o f such a project , as requested under
Article 51 .
Mr . Edd i sca n thanked the Task Force fr its efforts and for the
information p r ct u i ded on the two proposals, adding that he saw a general
climate of support from the members. rr•+
e57-
mos Selectmen's Meeting -3- February 1, 1988
RENOVATION, VISITORS CENTER
Richard Michelson, Chamber of Commerce members, presented the
Chamber's proposal to renovate and rearrange the layout of fixtures in
the first floor area of the Visitors Center, which has been staffed by
the Chamber since its construction in 1965. He pointed out the
redesign being considered on a floor plan of the interior. No Town
funds would be requested for the project.
Mr. Michelson reported that 97,000 visitors had utilized the
Center in 1987, and described the advantages to be realized under the
new arrangement. He asked, on behalf of the Chamber, for permission to
proceed with the work, which, it is hoped, will be completed by
Patriots' Day.
All Board members shared the sentiments expressed by Mrs. Smith in
formally thanking the Chamber of Commerce for the years of excellent
staffing of the Center and all agreed that the work should go forward,
as proposed.
CONSERVATION COMMISSION - ARTICLE 52
Charles Wyman, Conservation Director, was present for discussion
of a proposal for provision of a means for the non-criminal disposition
of violations of certain town by-laws, rules and regulations.
Violators would be ticketed and could either pay the fine or request a
poi hearing in District Court, as with parking violations. The procedure
would permit the town to enforce local by-laws more efficiently without
committing large amounts of time to court proceedings and would not
involve a criminal record for the violator.
Mr. Wyman acknowledged the assistance of Police and Health staff
and the Building Commissioner in the development of the article.
No opposition to the concept was expressed by Board members.
Mr. Eddison thanked Mr. Wyman for the input on the article and the
explanation of the procedures proposed.
BUDGET REVIEWS
BOARD OF ASSESSORS
David Stusse, Town Assessor, and Robert Leone, Chairman of the
Board of Assessors, were present for discussion of capital and expense
budget requests of the Assessors department.
Under Article 29, an appropriation of $92,000 is requested to fund
several types of property valuation as required every three years by
State law. The Assessors recommend that a quality firm be engaged for
this work, rather than staff, and requested the Board's support of
their request.
The Department's proposed Expense Budget shows little increase
except for Contractual Services in the amount of $19,400. The Manager
is recommending $6,000, which reflects a decrease over last year's
appropriation.
pmm
TREASURER/TAX COLLECTOR
James Kane, Treasurer and Tax Collector, informed the Board of
improvements in tax collection because of the collection system now
used: a combination of lock-box, in-house computer system and the work
of a deputy collector for delinquent accounts.
t?
-4-
Imo
He distributed a chart showing comparison of percentages of collected
taxes since 1984, noting a significant rise in the payment of excise
tax bills.
Mr. McSweeney pointed out that water and sewer charges were ranked
highest as non-collected. He suggested that in light of future rate
increases for these services, demand charges be significantly raised.
COMPTROLLER
John Ryan, Comptroller reviewed with the Board FY89 budget
requests in the following areas:
Office Machinery/Maintenance: $35,000, capital outlay requested.
The Manager will consult with the Data Processing Committee for advice
on purchases proposed.
Repair and Maintenance Printing
Equipment Rental Office Supplies
Postage Printing & Reproducing
Data Processing Computer Maintenance
Micro Maintenance Dues
VAX Maintenance Other Expenses
Software
Computer Supplies
Computer Paper
Equipment
..•
Treasurer/Collector budget requests were noted:
Repair & Maintenance Office Supplies
Contractual Services Computer Supplies
Advertising Recording Fees
Data Processing Dues
Printing & Banking Services Insurance & Surety
Foreclosure
Assessor's Department requests:
Contractual Services Office Supplies
Data Processing Computer Supplies
Binding Computer Paper
Books & Periodicals Instate Travel
Dues
Board of Retirement.,
General Expenses
Contributory Pension Fund
Non-Contributory Pensions
Pension Funding
loud
Pension Costs
p.m
Selectmen's Meeting -5- February 1, 1988
Mr. Ryan also reported on amounts requested in the following
areas:
Maturing Debt
Interest on Dept
Tax/Bond Anticipation Loans
Mr. White informed the Board that he is exploring the feasibility
of consolidating all financial operations and of establishing a central
purchasing agent, which he saw as money saving procedures.
He thanked Mr. Ryan for his assistance to him during the budget
process. Board members also expressed appreciation for his
presentation of information on the financial operations of the Town.
EXECUTIVE SESSON
Upon motion duly made and seconded, it was voted 4 - 0 by roll
call vote, Mr. Eddison, Mr. Dailey, Mrs. Smith, Mr. McSweeney, to go
into Executive Session for discussion of matters of litigation and
collective bargaining.
Upon motion duly made and seconded, it was voted to adjourn at
10:13 p.m.
A true record, Attest:
c 041 r
jilion H. En
Executive Clerk
,21='
peS
a .m
+ c
A„,
L
,1
f.)
Iffy
1
C-jj SELECTMEN'S MEETING
February 3, 1888 c4i -
A meeting of the Board of Selectmen was held on Wednesday,
February 3, 1988, in the Selectmen's Meeting Room, Town Office
Building, at 7:30 p.m. Chairman Eddison, Mr. Marshall, Mr. Dailey,
Mrs. Smith, Mr. McSweeney; Mr. White, Town Manager; Mrs. Snow,
Executive Clerk, were present.
ENTERPRISE FUND
Mr. Eddison noted that the 1987 Town Meeting had encouraged the
creation of Enterprise Funds by the acceptance of the General Law which
would allow Water and Sewer to be treated as an enterprise account.
This year will be the Town's first attempt at implementing under this
system.
Mark Johnson, Sr. Accountant with Deloit, Haskins & Sells, was
present for discussion of enterprise accounting. He commended the
Board for its support of the State Enabling Legislation and outlined
the advantages of operating under enterprise account procedures.
In answer to Mr. Marshall's question as to whether a depreciation
factor for equipment and infrastructure would be included, Mr. White
stated that there would be a depreciation allowance next year in water
and sewer enterprise accounting and requests for appropriations.
Mr. Johnson felt that Lexington's rate structure was low in both
water and sewer categories. He did not advocate rate "tiers" in the
Town, as is done in large cities.
Mr. Marshall requested historical data on Lexington water and
sewer rates. Mr. White will also provide a projection of rates to
accomplish the goal of a 100% fee supported Water and Sewer system
under the enterprise fund.
Mrs. Smith pointed out that there will be significant acceleration
of MWRA charges in the future which have been projected at 40% within
the next three years. She advised that Lexington and all other
communities take a stand now, and inform MWRA that under Proposition
2 1/2, towns cannot accept these large increases.
DPW/ENGINEERING BUDGET REVIEW
Richard Spiers, director of DPW and Engineering, and Francis
Fields, Town Engineer, were present for review of the FY89 budget
requests of those departments.
Mr. Spiers reported that all DPW/Engineering Supervisors had
participated in an educational program on management and basic and
advanced supervision. He felt that it had contributed significantly to
more positive attitudes and better communications between the two
departments.
Mr. Spiers is attending a 13 weekend course on Community Issues,
woo which he is finding beneficial.
The organizational structure and functioning of the departments
were reveiwed.
The following DPW/Engineering Personal Services and Expense
Account requests were reviewed:
Highway Maintenance General Office Expenses
Park Division Snow Removal
Road Machinery Engineering Division
ems
Town Building Building Maintenance Sanitary Landfill
Shade Tree Refuse Collection
Cemetery Traffic Regulation/Street Signs
Insect Suppression Dutch Elm Disease
Street Lighting Sewer Maintenance
Water Department
Mr. McSweeney had left the meeting at 8:50 p.m.
Capital and Operating Article Requests for Street Resurfacing;
Water Main Quality; Parking Lot Operation and Maintenance; Westview
Cemetery; Exhaust Fan, 201 Bedford Street; Road Machinery; and repairs
to the Fire Station Roof; were discussed, It was noted that the
request for funds for replacement of Town oil storage tanks had been
dropped for now, as recommended.
In discussion of Water Acct. #129, the Manager had recommended
$1,505,846, rather than the $1,518,571 requested. He further
recommended that developers be responsible for the cost and
installation of water meters in newly constructed homes.
Upon motion duly made and seconded, it was voted that water
meters, of a type specified by the Department of Public Works, will be
installed at the time of construction of new homes by the developers
who build them. The cost of the meters will be incurred by the
developers. mins
Mr. Spiers was complimented by the Board and Manager for his
excellent budget presentation and for his ready response to questions
asked.
RESOLUTION - TOM SULLIVAN
Upon motion duly made and seconded, it was voted to approve the
issuance of a Resolution in recognition of service to the community of
Thomas Sullivan, upon the occasion of his retirement.
EXECUTIVE SESSION
Upon motion duly made and seconded, it was voted 4 - 0 by roll
call vote: Mr. Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, to go
into Executive Session for discussion of matters of litigation, with no
intent to resume open session.
Upon motion duly made and seconded, it was voted to adjourn at
10:07 p.m.
A true record, Attest:
Marion . no -
\\ Executive Clerk
war
r 3
I
!,
fr
611
SELECTMEN'S MEETING
February 8. 197)5/
A regular meeting of the Board of Selectmen was held on Monday,
February 8, 1988, in the Selectmen's Meeting Room, Town Office
Building, at 7:30 p.m. Chairman Eddison, Mr. Marshall, Mr. Dailey,
Mrs. Smith, Mr. McSweeney; Mr. White, Town Manager; Mrs. Snow,
Executive Clerk, were present. Mr. Cohen, Town Counsel, arrived
later.
PUBLIC HEARING, BOSTON EDISON, HAYDEN AVENUE
Mr. Eddison opened a Public Hearing on the petition of the Boston
Edison Company for permission to install conduit in Hayden Avenue.
Mr. Chisholm, representing the Edison Company, explained that the
work was necessary to provide backup electric service to the Beal
Company, * 2 Ledgemont Research Park on Hayden Avenue.
There being no further statements in favor or in opposition, the
Chairman declared the hearing closed.
Upon motion duly made and seconded, it was voted to approve the
petition, plan and orders of Boston Edison Company for the purpose of
obtaining a grant of location for approximately sixty-seven feet of
0.• conduit to be placed in Hayden Avenue northwesterly approximately 630
feet southeast of Spring Street.
EXECUTIVE SESSION
Upon motion duly made and seconded, it was voted 5 -- 0 by roll
call vote, Mr. Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr.
McSweeney, to go into Executive Session for discussion of matters of
litigation, with the intent to resume open session.
Open session was resumed at 8:00 p.m.
MINUTES
Upon motion duly made and seconded, it was voted to approve, as
presented, the minutes of the Selectmen's Meeting on January 25, 1988.
RAILROAD SPUR
Mr. Eddison updated the Board on the status of attempts at
acquisition of the Railroad spur at Hanscom Field. He, the Town
Manager and Betsy Anderson, Bedford Selectman, had met with Massport
Director Davis for discussion on whether Massport intends to pursue its
interest in purchasing the spur, as previously indicated. Mr. Davis
agreed to inform the General Services Administration that Massport has
no interest in acquiring the spur.
Mr. White had conferred with GSA on possible joint purchase of the
land by Lexington and Bedford. GSA will get back to Mr. White with
further information on procedures to be followed.
owe
BOSTON PROPERTIES PROPOSAL
Mr. Eddison reported on his attendance with Joyce Miller,
Conservation Commission Chairman, and Jacquelyn Davison of the North
Lexington Association, at a February 2nd hearing before the Middlesex
County Commissioners on the proposed development of Boston Properties.
Lincoln, Concord, Lexington, Bedford, Weston, an0 the City of Cambridge
A117
have expressed expressed strong opposition to the proposal which would generate
very high additional traffic volume and would require a widening of Old
County Road in Waltham. The adverse impact on the Cambridge Reservoir
and Hobbs Brook Basin was also of concern.
The County Commissioners will view the site on March 9th, and will
make their decision by April 5th. Mr. Eddison asked the Lexington
Minute-Man to publicize the proposal and its implications, as had been
done with the Tracer Lane proposal.
LCC/CHAMBER OF COMMERCE POSTER CONTEST
Mr. McSweeney reported that winners of the Crosswalk Observance
poster contest sponsored by the Lexington Center Committee and the
Chamber of Commerce will be honored by both groups on February 11th in
the Selectmen's Meeting Room at 3:00 p.m. Thirty to forty entries had
been received from students in the Lexington Schools and of these,
three High School and three Elementary School students were declared
winners and will receive cash prizes contributed by the Chamber of
Commerce. Mr. McSweeney invited Board Members to attend, if possible.
RECREATION BUDGET REVIEW
Joan Halverson, Recreation Director, was present for review of the
budget requests of the Recreation Committee. The Committee will be
asking for a 5% raise for seasonal workers' salaries, and additional
tennis leader and an 8th week of Special Needs summer camp. The
Recreation budget is offset by revenue from fees and state grants which
resulted last year in net cost to the Town of about $35,000+. Also
requested will be an appropriation for Winter, as well as Spring and
Fall, Special Needs classes.
Capital request in the amount of $90,000 for rehabilitation of the
tennis courts at the Center Field was discussed. If approved,
construction would start in mid August, so as to cause as little
disruption as possible. Mr. White recommended that this work go ahead
this year.
Budget requests of the Recreation Department amount to $210,217. ,
including Personal Services. The request had received the approval of
the Town Manager.
RECREATION FEE SCHEDULE
Ms. Halverson referred to the recommendation of the Recreation
Committee that Pool Membership and blanket Ballfield Permits fees be
increased. A chart showing additional revenue to be expected from
these rate hikes in the amount of $11,200, was noted.
The Selectmen expressed support of the fee increases as proposed.
MEETING SCHEDULE
It was agreed that regular Selectmen's Meeting will be held on
February 22, 29, March 7, 12, 21, 28, and 30th. The meetings on March
28 and March 30 will commence at 7:00 p.m.
CONSENT AGENDA
LIMOUSINE LICENSE
Upon motion duly made and seconded, it was voted to approve the
application of Keith Rumbo, Air Limo Services, Inc. , 288 Littleton Rd. ,
Westford, MA for Limousine License for transportation from Westford to
mirmJ
Logan Airport, passing through Lexington.
COMMITMENT OF CYCLE 9 WATER BILLS
Upon motion duly made and seconded, it was voted to approve the
commitment of Cycle 9 Water Bills for the month of February, in the
amount of $29,907.42.
7.11
Selectmen's Meeting -3- February 8, 1988
WATER. SEWER, DEMAND CHARGE ABATEMENTS
Upon motion duly made and seconded, it was voted to approve
abatement of $1,395.18 in Water Charges; abatement of $1,851.02 in
Sewer Charges; and $1.00 in Demand Charges.
PROCLAMATION, NATIONAL PATRIOTS WEEK
Upon motion duly made and seconded, it was voted to proclaim
February 15 through February 21, 1988, and National Patriotism Week,
urging all citizens to express gratitude for the privilege of American
Citizenship with appropriate celebrations and observances.
PROCLAMATION, BOY SCOUTS OF AMERICA 78TH ANNIVERSARY WEEK
Upon motion duly made and seconded, it was voted to proclaim the
week of February 7 through February 13, 1988, as Boy Scouts of American
78th Anniversary Week, urging all citizens to extend congratulations to
the Boy Scouts of America on its service to the community.
CONSERVATION COMMISSION BUDGET REVIEW
Mr. White referred to an increase in the Personal Services request
of the Conservation Commission, to meet competitive pay for seasonal
workers. A request had been made to fund rental of a pick-up truck,
but, as recommended by the Town Manager, the Department will have the
use of a Town truck and the item will be dropped.
Charles Wyman, Director, and Joyce Miller, Chairman of the
Conservation Commission, were present for the discussion. It was noted
that $15,000 will be needed to supplement the Conservation Fund,
replacing last year's expenses. Mr. White referred the possible effect
on the Fund if the Railroad spur is to be acquired.
90% of the Commission's requested expense budget of $10,330.00
would be used for public access to and management of conservation land,
with other expenses remaining basically level.
Mrs. Miller reported that the Commission is still in negotiation
for a significant but not large parcel. Purchase of the land may be
proposed at Town Meeting and would be discussed beforehand with the
Selectmen in Executive Session.
LIBRARY BUDGET REVIEW
Mr. White outlined the Budget Request of the Cary Library,
covering Expense items in the total amount of $217,150 and Personal
Services requests at $750,664, or a total of $967,814.00. Personal
services would increase by 1% and Expenses by 4.8%. A breakdown of
funds spent for various programs was given.
$150,000, under Capital requests, will be proposed for reroofing a
portion of the Library and for expanding shelving capacity. An
overview of these proposed projects will be given at a later date when
own more information is available.
PROSPECT HILL ROAD EASEMENTS
Upon motion duly made and seconded, it was voted to approve and
execute Orders of Taking for temporary and permanent easements on
Prospect Hill Road relative to construction of sidewalk at the
following properties:
••_
1))-
-4- mow
Sidney S. , Jr. & Becky W. Watt 65 Prospect Hill Road
Florence M Murray 69 Prospect Hill Road
Ronald D. & Linda M. Gatzke 75 Prospect Hill Road
Hamid Keramaty & Catherine M. Collins 72 Prospect Hill Road
Margaret Calder 50 Prospect Hill Road
BUILDING INSPECTION FEES
Mr. White noted that a comparison of Building Inspection Permit
Fees with other communities had been undertaken in conjunction with the
budget process, which showed Lexington's fee structure to be low. He
proposed an increase from $5.00 per $1,000 to $8.00/$1,000 of
construction. Minimum and miscellaneous fees had been changed and a
new fee of $500 for deed review and determination of lot buildability
is included in the proposal. An additional $125,000 would be realized,
based on last year's revenue from fees.
Upon motion duly made and seconded, it was voted to approve
adjustments and increases in the Lexington Building Department Fee
Schedule, as proposed by the Building Commissioner and recommended by
the Town Manager.
REVIEW OF HUMAN SERVICES BUDGET RECOMMENDATIONS
Harvey Lowell and Robert Cushman, Co-Chairmen, and Steve Baran,
Human Services Coordinator, attended to present the Committee's written
report to the Board on its evaluation and recommendations on funding
proposals of Human Service Providers for FY89.
Mr. Lowell reviewed the Committee's responsibilities as Charged by
the Selectmen, and its ongoing efforts to assess changing human service
needs in the community. He described the Committee's work in
developing a program that would revitalize the existing Senior Health
Monitor program.
Mr. Lowell outlined procedures followed in review of regular
funding requests and the process involved to revitalize the Senior
Health Monitor program
The Committee's efforts had been guided by awareness of the Town's
role in providing for those who need help and current future fiscal
constraints faced by the Town.
COUNCIL ON AGING
The Committee recommended an appropriation of $53,986, as
requested by the Council on Aging. Mr. Lowell pointed out that this
amount would cover only a portion of the CoA budget, with the remainder
coming from several public and private sources.
CENTRAL MIDDLESEX ASSOC. FOR RETARDED CITIZENS (CMARC)
Mr. Lowell described CMARC as an outstanding agency that works to
meet client needs in training and placement services to retarded
adults, and recommended that the $10,000 requested by approved.
Nowa
COOPERATIVE ELDER SERVICES, INC. (CESI),
CESI provides an Adult Day Health program for frail elderly
people, and served 22 Lexington residents this year from its Arlington
facility. Level funding in the amount of $3,000 is requested and has
received favorable recommendations from the Human Services Committee.
/�
^�-Y
��
plow Selectmen's Meeting -5- February 8, 1988
MYSTIC VALLEY MENTAL HEALTH CENTER
The Committee recommended $0 funding for Mystic Valley Mental
Health, in view of the discontinuance of outpatient care to Lexington
residents and those of other communities in its service area. Care is
now given at other agencies located in Woburn and Arlington.
The recommendation to deny FY89 funding was made without prejudice
to any future request , should MVMH develop new programs` particularly
in relation to Lexington Schools ,
REPLACE
Mr. Lowell described RePlace as a LeKington-based counseling
program that works with adolescents and their families providing crisis
intervention services, outreach, information and referral , a drop-in
center , and counseling.
He noted that last year, RePlace had lost a $24,000 grant from the
Dept . of Mental Health because of statewide policy changes and the Tow-
had funded RePlace above the level of its usual appropriation to allow
time for development of other funding sources,
This year , RePlace had requested funding of $98,000 or 2/3 of its
projected budget , but had adjusted that request to $75,500 after
discussion with the Human Services Committee, The Committee
recommended a $65,000 appropriation.
Mr . Lowell spoke of RePlace's unsuccessful efforts to obtain
"m. United Way Funding and in general , the difficulties in finding sources
of non-state funding, noting the Human Services Committee' s ongoing
efforts to assist in this area.
Concern was expressed by Board members about the need for a more
formal relationship between RePlace and the Town to correlate funding
with programs i .e. with Police, Schools, Recreation, and Health
Departments and that more work needed to be done in this area before
larger sums are appropriated. Information on operational issues also
need to be explored before a decision is made on funding.
As did the Human Services Committee` the Town Manager recommended
a $65,000 appropriation .
Mr . Eddison questioned what disadvantages prevent RePlace from
acting as a more broad based agency, thus being eligible for State
funding,
Mr . Lowell pointed out that RePlace would then be subject to State
requirements regarding service to other towns and felt that this would
change its character, function and effectiveness.
It was agreed that RePlace will be asked to provide more
information on its procedures and functions before any decision on
level of funding is made.
SENIOR HEALTH/ INDEPENDENT LIVING MONITOR PROGRAM
Mr . Lowell reported that the Se,iur Health Monitoring program
currently operated by Visiting Nurses and CommuniTv Health, serves 20
frail elderly res/dents who otherwise might be faced with nursing -Iome
placement . He noted the growing older population in Town and early
discharges after hospital stays as having adverse effects on the
health and quality of life of Lexington's elderly.
MEM=
-6-
These developments pointed out the increasing need for services such as
the SHM program which the CoA, with input from the Human Services
Committee, has begun to develop. Questions arose such as whether the
program was useful for the elderly, their families and physicians;
administrative deficiencies in program operation; and the numbers of
residents who would benefit. The Human Services Committee spoke to
physicians about the program who regard it as a necessary and effective
one. Regarding administrative deficiencies, the VNCH Director has
developed more effective reporting procedures with the Town.
Regarding the number to be served by expansion of the program, Mr.
Lowell outlined the objectives of the Committee working in conjunction
with the Council on Aging, Minuteman Home Care and other Town and
community agencies.
Program Design was outlined by Mr. Lowell and several remaining
issues to be clarified were touched upon.
The Human Services Committee recommended that $33,000 be allocated
for the Monitor program. An Additional $4,000 is available through the
Board of Health.
Mr. Eddison expressed the appreciation of the Board for Mr.
Lowell's fine presentation. Mr. Marshall echoed those sentiments and
said he was pleased that the Committee had taken on the responsibility
with regards to determining Human Service Needs in the Town. The
Council on Aging was thanked for its ongoing excellent work with the
elderly and for taking a major step in developing the groundwork for
the SHM program. Mr. McSweeney described the services, including the
monthly newsletter, offered by the CoA. Steve Baran's fine work as mimmi
Human Services coordinator was acknowledged.
Upon motion duly made and seconded, it was voted to adjourn at
10:31 p.m.
(-)
A true record, Attest:
7///d /r4
anon H. Snow
Executive Clerk
UNIMO
SELECTMEN'S Mr,taarIG
February 22, 1988
A regular meting of the Board of Selectmen was held on Monday,
February 22, 1988, in the Selectmen's Meeting Roan Tam Office Building
at 7:30 p.m. Chairman Eddison, Mr. Marshall, Mr. Dailey, Mr. McSweeney;
Mr. White, Town Manager; Mr. Cohen, Town Counsel; Mrs. Snag, Executive
Clerk, were present.
PUBLIC HEARING BOSTON GAS, TEWBURY STRrxr
Mr. Eddison opened a public hearing on the petition of Boston Gas
Company for permission to install a gas main on Tewksbury Street.
Fred Amerault, representing the Gas Canpany, explained the need for
the work to service the Lexington Housing Authority's elderly housing
facility, Greeley Village.
There being no other statements in favor or in opposition, the
Chairman declared the hearing closed.
Upon notion duly made and seconded, it was voted to approve the
petition, plan and orders of Boston Gas Canpany to obtain permission to
install approximately 110 feet of 4-inch gas main in Tewksbury Street,
as shown on accanpanying plans.
REPLACE FUNDING REQUEST
Mr. Eddison referred to previous review on February 7th of the
Human Services report on the request for appropriation of RePlace.
Connie Counts, President of the Board of Directors of RePlace,
outlined the functions, services offered and history of the facility.
Heather Jones, Sr. High School student and merrier of the RePlace
Board, reported on the Connection hotline, a peer program being
conducted by her and 20-30 other trained teen-agers to offer opportunity
to troubled young people to canmunicate with peer counselors when in
crisis situations. She stated that a decrease in Tam funding would
mean a loss of this program, which provides an important link in the
network of prevention services and promotes social and emotional growth
among the peer leaders.
Judy Zabin, umber of the RePlace Board, informed the Selectmen of
efforts undertaken to obtain funding for RePlace.
Bill Hays, RePlace Board member, reviewed the effect on RePlace
service in the event of a budget cut which would mean a cut in staff and
a reduction of services to Lexington youth and families.
As discussed at the March 7th meeting, RePlace is requesting
$73,500 from the Town and the Human Services Committee is recommending
$60,000.
Mr. Hays gave information on committed levels of service at various
amounts of funding regarding the Counseling Program, OutreachiCanunity
Education, Drop-in Center, Peer Program, and administration.
He asked that the Town permit RePlace to continue at its current
level of service and that funds be appropriated to allow another year in
which to develop funding to replace the $24,000 of State funds lost.
mom
Harvey Lowell, Human Services Committee Chairman, recapped
RePlace's FY88 extra funding, appropriated on a 1-time basis. He stated
the Committee's recommendation of $60,000, rather than the requested
$73,500.
-2-
The Town Manager recommended $60,000 based on last year's
agreement.
Steve Baran, Human Services Coordinator, spoke on the issue of
coordinated services to youth and outlined current efforts to obtain
state and federal funding. Bill Blout, RePlace Director, was optimistic
about the possibility of obtaining EOCD funding.
Mr. McSweney said he was impressed with the large turnout of
behalf of RePlace. He echoed the positive comments made by other
members with regard to the services offered. He repeated his interest
in increased coordination and o.wanications with Town agencies and felt
encouraged with progress being made in that area.
Mr. Marshall expressed his support of the $73,500 request of
RePlace, but felt that RePlace should make every effort to operate as in
the past with a lower ratio of Town support and more funding fran other
sources and so moved.
Mr. White asked that RePlace provide a definition of its services
and for identification of other programs with which it could interact.
Mr. Dailey said he was convinced of the existence of need of the
Replace services and felt an obligation to those who would be helped by
those services.
He seconded Mr. Marshall's motion.
Motion having been duly made and seconded, it was voted to support
the request of RePlace for an appropriation of $73,500 for FY'89.
LEXPRESS FUNDING
The Town Manager reviewed the request under Article 31 for funding
of the operation of the =PRESS Mini-Bus System in the amount of
$237,000. Total operational costs are $370.000, offset by $63,000 in
revenue fran fares and $80,000 fran META funding
He described the services provided on 8 routes and noted that
ridership has been down for the past 3 years. He noted the goals of
close supervision of the performance of the contractor; improved
maintenance; the development of a marketing program to increase
participation and encourage purchase of passes. The Transportation
Advisory Caunittee will again examine existing routes to see if they
best serve the needs of the Town. Effort will be made to provide better
statistics on ridership per route and age characteristics of riders. He
reported that garaging of the buses at the Fire Station seems to be
going well.
Mr. Marshall noted that more use of LEXPRESS to the Center could
help with the parking problem there and asked that that concept be
included in any study done of Center parking.
Mr. White will respond to Mr. NicSimeney's question as to use for
charters of LEXPRESS buses in off-hours.
SELECTMEN'S ARTIOT ASSIGNMENTS
Mr. Eddison had proposed assignments of Warrant Articles to each
Selectmen and asked members if any of the designations had seemed
inappropriate. All agreed that the list of assignments should stand.
If there are any future changes, the Moderator is to be informed. "mu
'JO
Selectmen's Meeting February 22, 1988
Miona -3-
MINUTES
Upon notion duly made and seconded, it was voted to approve as
presented the minutes of the Selectmen's Meeting on January 27, 1988.
MIDDLESEX COUNTY CHArtmx COMMISSION REPORT
Mts. Smith's mew of 2/12/88, commenting on the draft report of the
Middlesex County Charter Canmission was noted. Mrs. Smith had pointed
out the proposed expansion of the Commission with jurisdiction over more
functions, and the addition of a paid Director. She also noted the
delay in receiving the draft and the poor quality of the presentation re
printing and collating.
Mr. Marshall agreed with Mrs. Smith in her concern about the
expanding scope of the Commission. Mr. MbSweeney, Middlesex County
Advisory Board representative, noted that many members of the Charter
Commission are connected in other ways with County Government. He noted
a March 30 meeting Advisory Board at which comments will be submitted on
the draft Charter and asked for a statement of the Selectmen's views.
As requested, Mr. White will arrange an appointment with Paul
Meaney, who represents Lexington on the Charter Commission, to provide
more information.
APPOINTMENT 10 DESIGN ADVISORY COMMITT=
Upon motion duly made and seconded, it was voted to appoint Albert
Huang, 82 Pleasant Street, to the Design Advisory Committee, to fill the
unexpired term of Daniel Roos to September 30, 1988.
CONSENT AGENDA
RECREATION OPENING DAY PARADE
Upon motion duly made and seconded, it was voted to approve the
request of Joan Halverson, Recreation Director, for permission to
conduct a parade and an Opening Day Ceremonies on Saturday, April 23,
1988, beginning at 9:30 a.m.
TREASUELe BOND
Upon motion duly made and seconded, it was voted to approve Local
Official Bond in the amount of $190,000 for James R. Kane, Treasurer.
ABATEMENT, WATER SEWER CHARGES
Upon motion duly made and seconded, it was voted to approve
abatement of Sewer Charges in the amount of $238.71 and of Water Charges
in the amount of $318.94.
COMMITMENTS OF STRtzT OPENING PERMIT reizS
Upon motion duly made and seconded, it was voted to approve the
commitment of Street Opening Permit Fees in the amount of $100.00.
mCONTRACT FOR CARPET INSTALLATION dTtaf fic Si9nal
Upon motion duly made and seconded, it was voted to execute
Contract #88-11 for installation of carpet in the Town Office Building
in the amount of $13,068.23, awarded at the Selectmen's meeting on
January 25, 1988, and Contract #88-10 for instal lation of traffic
signals at the East Lexington Library in the amount of $28,847.00,
awarded at the Selectmen's meeting on January 25, 1988.
-4-
USE OF BM= Grtrausl
gm.
Upon motion duly made and seconded, it was voted to approve the
request of the Lexington Minute Men for use of the Battle Green from
2:00 to 4:00 p.m. on Sunday, April 10, 1988, for rehearsal of the
reenactment of the Battle of Lexington with a rain date on April 11th at
6:00 p.m. and on April 18, 1988 for the actual reenactment.
AVE DAY LIQWR LICENSE, T. BRIGID'S
Upon motion duly made and seconded, it was voted to approve the
application of St. Brigid's Parish for One Day Liquor License on
Saturday, March 19, 1988, on the occasion of a St. Patrick's Day Dinner
Dance, in Kielty Hall.
GIFT TO CONstaWATION COMMISSION
Upon motion duly made and seconded, it was voted to accept a gift
from Dan McCabe in the amount of $160.00 given to the Conservation
Commission and for deposit in the Conservation Fund.
USS LEXINGTON MEMORIAL
Mr. Eddison noted that the proponents of the memorial to the U.S.S.
Lexingtons had received approval of the Historic Districts Commission of
the design of the monuments. Decision on whether to light the memorial
is yet to be made. Mr. Eddison asked for the members' views on the
issue and asked the Town Manager about his feelings on the level of
protection from vandalism needed.
Members of the Lions Club will meet with the Selectmen with their
lighting proposal and final plans for the design.
WASHINGTON CONrExtaCE
Mr. Eddison reported on his and Mr. White's attendance at a MMA
sponsored conference in Washington and at a reception given at the hare
of Senator Kennedy on February 17 and 18. He felt that the experience
had been of great benefit and commented on the excellent program
presented.
Upon motion duly made and seconded, it was voted to adjourn at 9:20
p.m.
A true record, Attest: El/ fr
/ais„
ion H. now
Executive Clerk
IV- V
1 19'
rum SELECTMEN'S krzaING
February 29, 1988
A regular neeting of the Board of Seleetmen was held on Monday,
February 29, 1988, in the Selectmen's Meeting Roam, Town Office
Building, at 7:30 p.m. Chairman Eddison, Mr. Marshall, Mr. Dailey, Mrs.
Smith, Mn McSweeney; Mr. White, Town Manager; Mr. Cohen, TOwn Counsel;
Mrs. Snow, Executive Clerk, were present.
LIGHTING, USS LEXINGTON MEMORIAL
William Fitzgerald and Peter DiMatteo of the Lions Club were
present for discussion of the proposal to illuminate the memorial to the
five USS Lexingtons, to be installed between the Visitors Center and
Buckman Tavern.
Mr. Fitzgerald informed the Board that plans for the dedication on
April 18th are going well and that Governor Dukakis will attend the
ceremony.
He referred to an existing amber light on the Buckman Tavern, which
it was thought might adequately illuminate the memorial. Alight on a
yardarm on the memorial flagpole can be installed if the Buckman Tavern
lighting needs supplementing. Chief Furdon had agreed with the plan to
test the adequacy of the existing lighting, which will be a cost saving
measure to the Lions of about $1,500.
The Selectmen concurred with the plan for a trial period of the
porn Buckman Tavern lighting.
REPAINTING OF BUCKMAN TAVERN
Herbert Grossimon, President of the Lexington Historical Society,
was present for discussion of the Society's proposal to repaint the
Buckman Tavern in a color believed to be similar to its color in 1775,
and to remove the existing shutters. He noted that the Tavern is in
need of painting and felt that this would be a good time to consider the
change proposed. Peter Kelley, who was also present, had done an
analysis of the various layers of paint in a chip taken fran the
building and the 1775 color had appeared to be a light mustard color.
Cream colored trim and a black or dark green door is proposed.
Mr. Kelley referred to a report by Sara Chase of the Society for
the Preservation of New England Antiquities and outlined the procedures
followed in her chronological study of the layers of colors. He
displayed a rendering of the tavern in the proposed color and minus the
shutters. He requested permission from the Town, as the owner of the
property, to petition the Historic Districts COmmission for the change
in appearance.
Mr. Eddison raised the question as to how far the quest for
authenticity would go in the attempt to restore the 1775 look and asked
if it might lead to removal of existing shrubs and trees on the Green
and all modern amenities and plantings at the Tavern. He referred to
Article 34 of the Warrant which asks for funding of a study on Design
moo
Guidelines for the Center, as proposed by the Design Advisory Committee
and by which this proposal could be measured.
Anne Ireland of the Historical Society said the proposal is geared
only to bringing back the Tavern building to its original appearance.
She pointed out that there are no foundation plantings now and that
there are no plans to remove trees.
She felt felt that Buckman Tavern, which is the major property under the
jurisdiction of the Historical Society should stand out fran other
buildings around the Green.
Marjorie Blanchard also felt that the Tavern should be painted in
its original color.
Barbara Schmickley did not favor the change. She suggested that a
small model in the original color be placed inside the Tavern.
S. Lawrence Whipple, Historical Society Historian, was in favor of
leaving the Tavern white but with rerroval of the shutters.
Mr. Marshall questioned whether this proposal was one which could
appropriately be judged under Design Guidelines for the CENTRAL BUSINESS
DISTRICT and said he was sympathetic with the efforts toward
authenticity.
Mr. Eddison said he would like the benefit of the views of the
Design Advisory Carmittee before deciding on the matter. He added that
he was not making a statement of opposition but felt that certain
procedures should be followed.
Mrs. Smith said she would be happy with the colors proposed but not
with removal of trees or shrubs.
Mr. McSweeney said he found the new colors pleasing, but agreed
with D.A.C. involvement.
Mr. Marshall said he would not oppose D.A.C. involverrent, but had
felt that it would make the process unnecessarily canplex.
Upon motion duly made and seconded, it was voted that the Design
Advisory Carrnittee will be asked for advice on the proposal for changes
to the appearance of the Buckman Tavern, before decision is made by the
Selectmen.
MIDDLESEX COUNTY CHARTER COMMISSION
Paul Meaney of Woburn, this district's representative on the
Middlesex County Charter Ccmmission, recapped procedures of the
Commission since its formation in November 1986 Since January of 1987,
two meetings per month and four public hearings on aspects of the
Charter have been held.
There had been sparse debate on the question of abolishing County
Government and as a County employee, Mr. Meaney said that he had
abstained fram involvement.
He noted that agencies under County control such as Registry of
Deeds, the Court Houses, Billerica and East Cambridge Correctional
Institutions and the County Hospital in Waltham.
He estimated that deliberations were about 75% completed and that
the general view was that County Government should remain saneWhat
intact, with the County being broken into nine districts and keeping the
County Management type of operation. It had also been felt that the
County Treasurer and the Registrar of Deeds should be appointed, not
elected.
Final decision on the Charter is expected within three months. It
will be submitted to the House of Representatives before being voted on
by the citizens.
Mr. Meaney felt that, as ccxnpared with others, Middlesex County
agencies are in good shape. He noted that jails would remain under
County jurisdiction for at least a year.
PI... Selectmen's Meeting --3_ February 29, 1988
In the discussion that followed, Board members expressed their
opposition to several aspects of the draft Charter. Among these were
9.L uwth, instead of streamlining of County functions and increase in
Commissioners and proposed loss of budgetary control by the Middlesex
County Advisory Board by a 2/3 override of its decisions by the County
Council. Board members were in favor of a County Manager and
appointment by that Manager of County Treasurer and Register of Deeds.
Also pointed out was need to receive distributed materials far
enough in advance to allow for review and input at hearings and
meetings.
Mr. Meaney reported that a final draft of the Charter will be
received in about two months.
Mr. Eddison thanked Mr. Meaney for his attendance and for the
information provided.
SIDEWALK CONTRACT
Upon motion duly made and seconded, it was voted to award Contract
#88-4, Sidewalk Construction, to Bernard J. Lazaro, Inc., 53 River
Street, S. Acton, MA, in the amount of $88,692.50, for the following
areas:
Prospect Hill Road; Marrett Road from Kendall to Clarke Middle
School; Worthen Road in front of Walgreen Drugstore; East Street from
Lowell St. to the Woburn Line; Pleasant Street fran Concord Road to
'""e. Route 2.
Approval was subject to approval by Tawe Counsel of bid form.
SUPPLEMENTARY APPR(3PRIATICN, I/I CG[VbTROC 'ION WORK
Upon motion duly made and seconded, it was voted to approve
SupplementaryAppropriations under Article 10 for authorized capital
improvements in the amount of $50,000.
It was also voted to support transfer fran Article 40 of the 1985
Annual Town Meeting in the amount of $37,160.49, and transfer of $13,000
for the General Fund for the sane purpose.
BUDGET
Mr. White presented data focusing on the per capita costs for
school and Town services and historical trends of budget appropriations
from 1980 to 1989, as compiled with the assistance of John Ryan,
Comptroller. The material had been prepared to give a picture of how
programs have been funded and allocations made in the past, as compared
with currect requests.
A proposed meeting with the School Committee on March 3rd for
budget discussion was considered. Three members of the Board of
Selectmen had conflicts on that day and would be unable to attend. Mr.
Marshall and Mr. Dailey felt that the meeting should be held after the
Town election, with a reorganized School Committee.
Mks. Smith agreed and noted that the Selectmen have no control aver
pm* the School's budget, a fact which seems not to be knc n by the public,
in some cases. She felt that a message should be published to clarify
this fact.
It was agreed that a meeting of the Selectmen and the School
Committee will be scheduled for after the Town Election. Mr. Dailey
• said he hoped that the Committee will be told of the scope of other Tcwn
demands for funding.
'6?
-4--
Mr. Marshall thanked the Town Manager for a clear and informative
report on budget trends.
MINUTES
Upon notion duly made and seconded, it was voted to approve as
presented the minutes of the Selectmen's Meeting on February 1, 1988.
Due to his absence at that fleeting, Mr. Marshall abstained from voting.
APPOINTMENTS ID H.D.C.
Upon motion duly made and seconded, it was voted to make the
following reappointments to the Historic Districts Camission, for terms
to expire on January 1, 1991:
John E. Ryan, Regular Member, representing the Lexington Historical
Society
Molly Nye, Associate Member, representing the Lexington Arts and
Crafts Society
Walter Bergier, Associate Member, representing the Cary Library
Trustees
RESIGMTION, WASTE MGMT TASK FORCE
Upon notion duly made and seconded, it was voted to accept with
regret the resignation of James H. Chambers fran the Waste Management
Task Force, effective immediately.
RESOLUTICV, b..riarHEN LEACH
Upon motion duly made and seconded, it was voted to ratify the poll
vote of February 26, 1988, approving the issuance of a Resolution in
acknowledgment of the accanplishnents of Stephen Leach, U.S. Olympic
Hockey Team, a Lexington resident.
CNE DAY LIQUOR LICENSE
Upon motion duly made and seconded, it was voted to approve the
application of the Armenian General Benevolent Union, Greater Boston
Chapter, for One Day Liquor License on the occasion of a dance to be
held at the Armenian Sisters' Academy, 20 Pelham Road, on March 19,
1988.
SEWER AmEmaiirs
Upon notion duly made and seconded, it was voted to approve the
abatement of sewer charges in the total amount of $287.06, because of
incorrect meter readings and for property not connected to Town sewer.
CGMMITMENT OF WATER BTTY.S
Upon motion duly made and seconded, it was voted to approve
commitment of Miscellaneous Water Bills for February in the total amount
of $137.00.
DNA INFO likeiyi.ING
Mr. Eddison asked if all Selectmen plan to attend the TMMA
Information Meeting on March 16th and if the Articles assigned to each
going
for that evening are acceptable. Since Mr. Marshall will not be
attending, Mr. Eddison will take responsibility for his assigned
Articles.
Sel 's-Meeting -5- February 29, 1988
MIDDLESEX COUNTY
Gr
Mt. McSweeney noted the request of Theodore Mann, Chairman,
Middlesex County Advisory Board, for input on communities'' views on the
draft County Charter, subject of the Middlesex County Advisory Board
meeting on March 30. Mts. Smith felt that a letter from the Board
should be sent to the Chairman of the Charter Commission, presenting the
points stated earlier in the meeting. Mr. Marshall will prepare a
listing of the matters of concern to the Board and Mr. Eddison will
draft the letter to the Commission.
Regarding the question as to whether County Government should
continue in any form, Mr. Marshall noted that a few agencies such as the
Registry of Deeds, the Waltham County Hospital, and others will continue to
function and that a County structure should be designed to handle these
facilities. Mrs. Smith felt that a small structure, tightly run, should
be maintained for that purpose and that the proposed expansion of County
government should be opposed.
EXECUTIVE SESSION
Upon motion duly made and seconded, it was voted 5 - 0 by roll call
vote: Mr. Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr. MbSweeney,
to go into Executive Session for the purpose of discussion of labor
relations and collective bargaining, with no intent to resume open
session.
p•
Upon notion duly made and seconded, it was voted to adjourn at
10:56 p.m.
A true record, Attest: //a(1
Marion H. Snow
Executive Clerk
pas
{