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HomeMy WebLinkAbout1988-02-BOS-min r ?\") SELECTMEN'S MEETING M TING February 1, 1988 A regular meeting of the Board of Selectmen was held on Monday, February 1, 1988, in the Selectmen's Meeting Room, Town Office Building, at 7:30 p.m. Chairman Eddison, Mr. Dailey, Mrs. Smith, Mr. McSweeney; Mr. White, Town Manager; Mr. Cohen, Town Counsel; Mrs. Snow, Executive Clerk, were present. VOTE TO LAY OUT PHILIP ROAD Upon motion duly made and seconded, it was voted to lay out as a public way Philip Road, 1,500' ±, from Worthen Road, to beyond Goffe Road. CONSENT AGENDA SEWER & WATER ABATEMENTS Upon motion duly made and seconded, it was voted to apprcve abatement of water charges in the total amount of $44.40. Upon motion duly made and seconded, it was voted to approve abatement of sewer charges, in the total amount of $3,515.46. ONE DAY LIQUOR LICENSES Upon motion duly made and seconded, it was voted to approve the oimmi application of the Lexington Community Playground Sub-committee for permission to serve wine in Cary Hall and for One-Day Liquor License on March 18, 1988, on the occasion of a fund raising auction. Upon motion duly made and seconded, it was voted to approve the application of the Children's Center of Lexington, for permission to serve wine in Cary Hall and for One Day Liquor License on February 27, 1988, on the occasion of a fund raising concert. WARRANT PROCEDURES Mr. Cohen recommended that a citizens article requesting installation of drainage at Adams Street be brought in by the petitioner under the general drainage Article; that a petition for connection to sewer on Chandler Street, be considered under the general sanitary sewer Article and that a petition for sidewalk installation on Marrett Road be brought in under the general sidewalk Article. The proponents will be notified of these procedures. He also suggested that property owners who would be affected by extension of the Historic District to cover nine outlying homes, be notified that this action will be considered by Town Meeting. Mr. Dailey suggested that thought be given to the installation of sidewalk on Marrett Road by the D.P.W. , rather than by contractor. The Manager will explore the matter. RAILROAD SPUR Mr. Eddison reported on a meeting with David Davis of Massport, which he, Mr. White and Betsy Anderson, Bedford Selectman, had attended, regarding the disposition of the railroad spur, which had been offered for sale by the General Services Administration. Mr. Davis had said that Massport is no longer interested in purchasing the land, which both Lexington and Bedford are interested in acquiring. Mr. White will contact G.S.A. to pursue the matter further. aor -2- WASTE 2-WASTE MANAGEMENT TASK FORCE-RECYCLING/TRANSFER STAT I GN - ARTICLE 51 Members of the Waste Management Task Force were present f o r discussion of art Article proposing mandated recycling and funding of a feasibility study of a waste transfer station. Mrs. Smith, Selectman Liaison to the Task Force, complimented the group for their efforts resulting in the proposed procedures to address the serious economic and environmental problem of solid waste disposal . Task Force Chairman Robert Fantasia explained a process under which the Town would contract for regular pick up of waste i .e. newspapers and certain other recyclable materials such as glass or metals separated from other trash. The program would reduce the amount of waste to be hauled to the WESNC facility and, it was expected, would earn funds from recycling of collected materials . Task Force member James Chambers presented the recommendation that penalties such as citations or fines for ,'iolat'o s of the by-law be considered. Ms . Weinstock noted the practice, in some communities , o f the haulers refusing to pick up mixed trash. Mr. Eddi son , who has voluntarily practiced recycling for several years, noted that past efforts had not been successful , possibly because of inadequate public education and publicity. Mr . Chambers was optimistic about the success of the current program proposed, if supported by the Selectmen. He noted that , even though not mandatory, recycling is working in Bedford. Mrs. Miley pointed out other differences, which are critical environmental and cost aspects as many landfills close or are approaching capacity, and the increases in hauling and tipping fees. vinuN She noted that the Task Force is now considering enforcement and incentive procedures and will report on those matters soon. TRANSFER STAT I CW FEASIBILITY STUD' Mr . Fantasia explained the current collection and hauling systems under which Laidlaw Industries transports residential waste to the NESWC facility in Andover. He pointed out potential benefits of hauling in larger loads which would result in lower labor costs and significant savings to the Town. Task Force members advocated construction on the Hartwell Avenue Landfill site of a transer station. This storage facility woudl serve to eliminate the need for packer trucks traveling the long distance to the disposal facility. Instead, waste would be transferred into transfer trailers at the station with larger payloads . Mr . Fantasia estimated the cost of the station to be in the $600,000 to $800,000 range. The Task Force saw the need however , for study to provide engineering, economic and environmental analyses before any final decision on the issue and recommended that the Selectmen allocate $20 ,000 to procure engineering consulting =er==ice to determine the feasibility o f such a project , as requested under Article 51 . Mr . Edd i sca n thanked the Task Force fr its efforts and for the information p r ct u i ded on the two proposals, adding that he saw a general climate of support from the members. rr•+ e57- mos Selectmen's Meeting -3- February 1, 1988 RENOVATION, VISITORS CENTER Richard Michelson, Chamber of Commerce members, presented the Chamber's proposal to renovate and rearrange the layout of fixtures in the first floor area of the Visitors Center, which has been staffed by the Chamber since its construction in 1965. He pointed out the redesign being considered on a floor plan of the interior. No Town funds would be requested for the project. Mr. Michelson reported that 97,000 visitors had utilized the Center in 1987, and described the advantages to be realized under the new arrangement. He asked, on behalf of the Chamber, for permission to proceed with the work, which, it is hoped, will be completed by Patriots' Day. All Board members shared the sentiments expressed by Mrs. Smith in formally thanking the Chamber of Commerce for the years of excellent staffing of the Center and all agreed that the work should go forward, as proposed. CONSERVATION COMMISSION - ARTICLE 52 Charles Wyman, Conservation Director, was present for discussion of a proposal for provision of a means for the non-criminal disposition of violations of certain town by-laws, rules and regulations. Violators would be ticketed and could either pay the fine or request a poi hearing in District Court, as with parking violations. The procedure would permit the town to enforce local by-laws more efficiently without committing large amounts of time to court proceedings and would not involve a criminal record for the violator. Mr. Wyman acknowledged the assistance of Police and Health staff and the Building Commissioner in the development of the article. No opposition to the concept was expressed by Board members. Mr. Eddison thanked Mr. Wyman for the input on the article and the explanation of the procedures proposed. BUDGET REVIEWS BOARD OF ASSESSORS David Stusse, Town Assessor, and Robert Leone, Chairman of the Board of Assessors, were present for discussion of capital and expense budget requests of the Assessors department. Under Article 29, an appropriation of $92,000 is requested to fund several types of property valuation as required every three years by State law. The Assessors recommend that a quality firm be engaged for this work, rather than staff, and requested the Board's support of their request. The Department's proposed Expense Budget shows little increase except for Contractual Services in the amount of $19,400. The Manager is recommending $6,000, which reflects a decrease over last year's appropriation. pmm TREASURER/TAX COLLECTOR James Kane, Treasurer and Tax Collector, informed the Board of improvements in tax collection because of the collection system now used: a combination of lock-box, in-house computer system and the work of a deputy collector for delinquent accounts. t? -4- Imo He distributed a chart showing comparison of percentages of collected taxes since 1984, noting a significant rise in the payment of excise tax bills. Mr. McSweeney pointed out that water and sewer charges were ranked highest as non-collected. He suggested that in light of future rate increases for these services, demand charges be significantly raised. COMPTROLLER John Ryan, Comptroller reviewed with the Board FY89 budget requests in the following areas: Office Machinery/Maintenance: $35,000, capital outlay requested. The Manager will consult with the Data Processing Committee for advice on purchases proposed. Repair and Maintenance Printing Equipment Rental Office Supplies Postage Printing & Reproducing Data Processing Computer Maintenance Micro Maintenance Dues VAX Maintenance Other Expenses Software Computer Supplies Computer Paper Equipment ..• Treasurer/Collector budget requests were noted: Repair & Maintenance Office Supplies Contractual Services Computer Supplies Advertising Recording Fees Data Processing Dues Printing & Banking Services Insurance & Surety Foreclosure Assessor's Department requests: Contractual Services Office Supplies Data Processing Computer Supplies Binding Computer Paper Books & Periodicals Instate Travel Dues Board of Retirement., General Expenses Contributory Pension Fund Non-Contributory Pensions Pension Funding loud Pension Costs p.m Selectmen's Meeting -5- February 1, 1988 Mr. Ryan also reported on amounts requested in the following areas: Maturing Debt Interest on Dept Tax/Bond Anticipation Loans Mr. White informed the Board that he is exploring the feasibility of consolidating all financial operations and of establishing a central purchasing agent, which he saw as money saving procedures. He thanked Mr. Ryan for his assistance to him during the budget process. Board members also expressed appreciation for his presentation of information on the financial operations of the Town. EXECUTIVE SESSON Upon motion duly made and seconded, it was voted 4 - 0 by roll call vote, Mr. Eddison, Mr. Dailey, Mrs. Smith, Mr. McSweeney, to go into Executive Session for discussion of matters of litigation and collective bargaining. Upon motion duly made and seconded, it was voted to adjourn at 10:13 p.m. A true record, Attest: c 041 r jilion H. En Executive Clerk ,21=' peS a .m + c A„, L ,1 f.) Iffy 1 C-jj SELECTMEN'S MEETING February 3, 1888 c4i - A meeting of the Board of Selectmen was held on Wednesday, February 3, 1988, in the Selectmen's Meeting Room, Town Office Building, at 7:30 p.m. Chairman Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr. McSweeney; Mr. White, Town Manager; Mrs. Snow, Executive Clerk, were present. ENTERPRISE FUND Mr. Eddison noted that the 1987 Town Meeting had encouraged the creation of Enterprise Funds by the acceptance of the General Law which would allow Water and Sewer to be treated as an enterprise account. This year will be the Town's first attempt at implementing under this system. Mark Johnson, Sr. Accountant with Deloit, Haskins & Sells, was present for discussion of enterprise accounting. He commended the Board for its support of the State Enabling Legislation and outlined the advantages of operating under enterprise account procedures. In answer to Mr. Marshall's question as to whether a depreciation factor for equipment and infrastructure would be included, Mr. White stated that there would be a depreciation allowance next year in water and sewer enterprise accounting and requests for appropriations. Mr. Johnson felt that Lexington's rate structure was low in both water and sewer categories. He did not advocate rate "tiers" in the Town, as is done in large cities. Mr. Marshall requested historical data on Lexington water and sewer rates. Mr. White will also provide a projection of rates to accomplish the goal of a 100% fee supported Water and Sewer system under the enterprise fund. Mrs. Smith pointed out that there will be significant acceleration of MWRA charges in the future which have been projected at 40% within the next three years. She advised that Lexington and all other communities take a stand now, and inform MWRA that under Proposition 2 1/2, towns cannot accept these large increases. DPW/ENGINEERING BUDGET REVIEW Richard Spiers, director of DPW and Engineering, and Francis Fields, Town Engineer, were present for review of the FY89 budget requests of those departments. Mr. Spiers reported that all DPW/Engineering Supervisors had participated in an educational program on management and basic and advanced supervision. He felt that it had contributed significantly to more positive attitudes and better communications between the two departments. Mr. Spiers is attending a 13 weekend course on Community Issues, woo which he is finding beneficial. The organizational structure and functioning of the departments were reveiwed. The following DPW/Engineering Personal Services and Expense Account requests were reviewed: Highway Maintenance General Office Expenses Park Division Snow Removal Road Machinery Engineering Division ems Town Building Building Maintenance Sanitary Landfill Shade Tree Refuse Collection Cemetery Traffic Regulation/Street Signs Insect Suppression Dutch Elm Disease Street Lighting Sewer Maintenance Water Department Mr. McSweeney had left the meeting at 8:50 p.m. Capital and Operating Article Requests for Street Resurfacing; Water Main Quality; Parking Lot Operation and Maintenance; Westview Cemetery; Exhaust Fan, 201 Bedford Street; Road Machinery; and repairs to the Fire Station Roof; were discussed, It was noted that the request for funds for replacement of Town oil storage tanks had been dropped for now, as recommended. In discussion of Water Acct. #129, the Manager had recommended $1,505,846, rather than the $1,518,571 requested. He further recommended that developers be responsible for the cost and installation of water meters in newly constructed homes. Upon motion duly made and seconded, it was voted that water meters, of a type specified by the Department of Public Works, will be installed at the time of construction of new homes by the developers who build them. The cost of the meters will be incurred by the developers. mins Mr. Spiers was complimented by the Board and Manager for his excellent budget presentation and for his ready response to questions asked. RESOLUTION - TOM SULLIVAN Upon motion duly made and seconded, it was voted to approve the issuance of a Resolution in recognition of service to the community of Thomas Sullivan, upon the occasion of his retirement. EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 4 - 0 by roll call vote: Mr. Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, to go into Executive Session for discussion of matters of litigation, with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 10:07 p.m. A true record, Attest: Marion . no - \\ Executive Clerk war r 3 I !, fr 611 SELECTMEN'S MEETING February 8. 197)5/ A regular meeting of the Board of Selectmen was held on Monday, February 8, 1988, in the Selectmen's Meeting Room, Town Office Building, at 7:30 p.m. Chairman Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr. McSweeney; Mr. White, Town Manager; Mrs. Snow, Executive Clerk, were present. Mr. Cohen, Town Counsel, arrived later. PUBLIC HEARING, BOSTON EDISON, HAYDEN AVENUE Mr. Eddison opened a Public Hearing on the petition of the Boston Edison Company for permission to install conduit in Hayden Avenue. Mr. Chisholm, representing the Edison Company, explained that the work was necessary to provide backup electric service to the Beal Company, * 2 Ledgemont Research Park on Hayden Avenue. There being no further statements in favor or in opposition, the Chairman declared the hearing closed. Upon motion duly made and seconded, it was voted to approve the petition, plan and orders of Boston Edison Company for the purpose of obtaining a grant of location for approximately sixty-seven feet of 0.• conduit to be placed in Hayden Avenue northwesterly approximately 630 feet southeast of Spring Street. EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 5 -- 0 by roll call vote, Mr. Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr. McSweeney, to go into Executive Session for discussion of matters of litigation, with the intent to resume open session. Open session was resumed at 8:00 p.m. MINUTES Upon motion duly made and seconded, it was voted to approve, as presented, the minutes of the Selectmen's Meeting on January 25, 1988. RAILROAD SPUR Mr. Eddison updated the Board on the status of attempts at acquisition of the Railroad spur at Hanscom Field. He, the Town Manager and Betsy Anderson, Bedford Selectman, had met with Massport Director Davis for discussion on whether Massport intends to pursue its interest in purchasing the spur, as previously indicated. Mr. Davis agreed to inform the General Services Administration that Massport has no interest in acquiring the spur. Mr. White had conferred with GSA on possible joint purchase of the land by Lexington and Bedford. GSA will get back to Mr. White with further information on procedures to be followed. owe BOSTON PROPERTIES PROPOSAL Mr. Eddison reported on his attendance with Joyce Miller, Conservation Commission Chairman, and Jacquelyn Davison of the North Lexington Association, at a February 2nd hearing before the Middlesex County Commissioners on the proposed development of Boston Properties. Lincoln, Concord, Lexington, Bedford, Weston, an0 the City of Cambridge A117 have expressed expressed strong opposition to the proposal which would generate very high additional traffic volume and would require a widening of Old County Road in Waltham. The adverse impact on the Cambridge Reservoir and Hobbs Brook Basin was also of concern. The County Commissioners will view the site on March 9th, and will make their decision by April 5th. Mr. Eddison asked the Lexington Minute-Man to publicize the proposal and its implications, as had been done with the Tracer Lane proposal. LCC/CHAMBER OF COMMERCE POSTER CONTEST Mr. McSweeney reported that winners of the Crosswalk Observance poster contest sponsored by the Lexington Center Committee and the Chamber of Commerce will be honored by both groups on February 11th in the Selectmen's Meeting Room at 3:00 p.m. Thirty to forty entries had been received from students in the Lexington Schools and of these, three High School and three Elementary School students were declared winners and will receive cash prizes contributed by the Chamber of Commerce. Mr. McSweeney invited Board Members to attend, if possible. RECREATION BUDGET REVIEW Joan Halverson, Recreation Director, was present for review of the budget requests of the Recreation Committee. The Committee will be asking for a 5% raise for seasonal workers' salaries, and additional tennis leader and an 8th week of Special Needs summer camp. The Recreation budget is offset by revenue from fees and state grants which resulted last year in net cost to the Town of about $35,000+. Also requested will be an appropriation for Winter, as well as Spring and Fall, Special Needs classes. Capital request in the amount of $90,000 for rehabilitation of the tennis courts at the Center Field was discussed. If approved, construction would start in mid August, so as to cause as little disruption as possible. Mr. White recommended that this work go ahead this year. Budget requests of the Recreation Department amount to $210,217. , including Personal Services. The request had received the approval of the Town Manager. RECREATION FEE SCHEDULE Ms. Halverson referred to the recommendation of the Recreation Committee that Pool Membership and blanket Ballfield Permits fees be increased. A chart showing additional revenue to be expected from these rate hikes in the amount of $11,200, was noted. The Selectmen expressed support of the fee increases as proposed. MEETING SCHEDULE It was agreed that regular Selectmen's Meeting will be held on February 22, 29, March 7, 12, 21, 28, and 30th. The meetings on March 28 and March 30 will commence at 7:00 p.m. CONSENT AGENDA LIMOUSINE LICENSE Upon motion duly made and seconded, it was voted to approve the application of Keith Rumbo, Air Limo Services, Inc. , 288 Littleton Rd. , Westford, MA for Limousine License for transportation from Westford to mirmJ Logan Airport, passing through Lexington. COMMITMENT OF CYCLE 9 WATER BILLS Upon motion duly made and seconded, it was voted to approve the commitment of Cycle 9 Water Bills for the month of February, in the amount of $29,907.42. 7.11 Selectmen's Meeting -3- February 8, 1988 WATER. SEWER, DEMAND CHARGE ABATEMENTS Upon motion duly made and seconded, it was voted to approve abatement of $1,395.18 in Water Charges; abatement of $1,851.02 in Sewer Charges; and $1.00 in Demand Charges. PROCLAMATION, NATIONAL PATRIOTS WEEK Upon motion duly made and seconded, it was voted to proclaim February 15 through February 21, 1988, and National Patriotism Week, urging all citizens to express gratitude for the privilege of American Citizenship with appropriate celebrations and observances. PROCLAMATION, BOY SCOUTS OF AMERICA 78TH ANNIVERSARY WEEK Upon motion duly made and seconded, it was voted to proclaim the week of February 7 through February 13, 1988, as Boy Scouts of American 78th Anniversary Week, urging all citizens to extend congratulations to the Boy Scouts of America on its service to the community. CONSERVATION COMMISSION BUDGET REVIEW Mr. White referred to an increase in the Personal Services request of the Conservation Commission, to meet competitive pay for seasonal workers. A request had been made to fund rental of a pick-up truck, but, as recommended by the Town Manager, the Department will have the use of a Town truck and the item will be dropped. Charles Wyman, Director, and Joyce Miller, Chairman of the Conservation Commission, were present for the discussion. It was noted that $15,000 will be needed to supplement the Conservation Fund, replacing last year's expenses. Mr. White referred the possible effect on the Fund if the Railroad spur is to be acquired. 90% of the Commission's requested expense budget of $10,330.00 would be used for public access to and management of conservation land, with other expenses remaining basically level. Mrs. Miller reported that the Commission is still in negotiation for a significant but not large parcel. Purchase of the land may be proposed at Town Meeting and would be discussed beforehand with the Selectmen in Executive Session. LIBRARY BUDGET REVIEW Mr. White outlined the Budget Request of the Cary Library, covering Expense items in the total amount of $217,150 and Personal Services requests at $750,664, or a total of $967,814.00. Personal services would increase by 1% and Expenses by 4.8%. A breakdown of funds spent for various programs was given. $150,000, under Capital requests, will be proposed for reroofing a portion of the Library and for expanding shelving capacity. An overview of these proposed projects will be given at a later date when own more information is available. PROSPECT HILL ROAD EASEMENTS Upon motion duly made and seconded, it was voted to approve and execute Orders of Taking for temporary and permanent easements on Prospect Hill Road relative to construction of sidewalk at the following properties: ••_ 1))- -4- mow Sidney S. , Jr. & Becky W. Watt 65 Prospect Hill Road Florence M Murray 69 Prospect Hill Road Ronald D. & Linda M. Gatzke 75 Prospect Hill Road Hamid Keramaty & Catherine M. Collins 72 Prospect Hill Road Margaret Calder 50 Prospect Hill Road BUILDING INSPECTION FEES Mr. White noted that a comparison of Building Inspection Permit Fees with other communities had been undertaken in conjunction with the budget process, which showed Lexington's fee structure to be low. He proposed an increase from $5.00 per $1,000 to $8.00/$1,000 of construction. Minimum and miscellaneous fees had been changed and a new fee of $500 for deed review and determination of lot buildability is included in the proposal. An additional $125,000 would be realized, based on last year's revenue from fees. Upon motion duly made and seconded, it was voted to approve adjustments and increases in the Lexington Building Department Fee Schedule, as proposed by the Building Commissioner and recommended by the Town Manager. REVIEW OF HUMAN SERVICES BUDGET RECOMMENDATIONS Harvey Lowell and Robert Cushman, Co-Chairmen, and Steve Baran, Human Services Coordinator, attended to present the Committee's written report to the Board on its evaluation and recommendations on funding proposals of Human Service Providers for FY89. Mr. Lowell reviewed the Committee's responsibilities as Charged by the Selectmen, and its ongoing efforts to assess changing human service needs in the community. He described the Committee's work in developing a program that would revitalize the existing Senior Health Monitor program. Mr. Lowell outlined procedures followed in review of regular funding requests and the process involved to revitalize the Senior Health Monitor program The Committee's efforts had been guided by awareness of the Town's role in providing for those who need help and current future fiscal constraints faced by the Town. COUNCIL ON AGING The Committee recommended an appropriation of $53,986, as requested by the Council on Aging. Mr. Lowell pointed out that this amount would cover only a portion of the CoA budget, with the remainder coming from several public and private sources. CENTRAL MIDDLESEX ASSOC. FOR RETARDED CITIZENS (CMARC) Mr. Lowell described CMARC as an outstanding agency that works to meet client needs in training and placement services to retarded adults, and recommended that the $10,000 requested by approved. Nowa COOPERATIVE ELDER SERVICES, INC. (CESI), CESI provides an Adult Day Health program for frail elderly people, and served 22 Lexington residents this year from its Arlington facility. Level funding in the amount of $3,000 is requested and has received favorable recommendations from the Human Services Committee. /� ^�-Y �� plow Selectmen's Meeting -5- February 8, 1988 MYSTIC VALLEY MENTAL HEALTH CENTER The Committee recommended $0 funding for Mystic Valley Mental Health, in view of the discontinuance of outpatient care to Lexington residents and those of other communities in its service area. Care is now given at other agencies located in Woburn and Arlington. The recommendation to deny FY89 funding was made without prejudice to any future request , should MVMH develop new programs` particularly in relation to Lexington Schools , REPLACE Mr. Lowell described RePlace as a LeKington-based counseling program that works with adolescents and their families providing crisis intervention services, outreach, information and referral , a drop-in center , and counseling. He noted that last year, RePlace had lost a $24,000 grant from the Dept . of Mental Health because of statewide policy changes and the Tow- had funded RePlace above the level of its usual appropriation to allow time for development of other funding sources, This year , RePlace had requested funding of $98,000 or 2/3 of its projected budget , but had adjusted that request to $75,500 after discussion with the Human Services Committee, The Committee recommended a $65,000 appropriation. Mr . Lowell spoke of RePlace's unsuccessful efforts to obtain "m. United Way Funding and in general , the difficulties in finding sources of non-state funding, noting the Human Services Committee' s ongoing efforts to assist in this area. Concern was expressed by Board members about the need for a more formal relationship between RePlace and the Town to correlate funding with programs i .e. with Police, Schools, Recreation, and Health Departments and that more work needed to be done in this area before larger sums are appropriated. Information on operational issues also need to be explored before a decision is made on funding. As did the Human Services Committee` the Town Manager recommended a $65,000 appropriation . Mr . Eddison questioned what disadvantages prevent RePlace from acting as a more broad based agency, thus being eligible for State funding, Mr . Lowell pointed out that RePlace would then be subject to State requirements regarding service to other towns and felt that this would change its character, function and effectiveness. It was agreed that RePlace will be asked to provide more information on its procedures and functions before any decision on level of funding is made. SENIOR HEALTH/ INDEPENDENT LIVING MONITOR PROGRAM Mr . Lowell reported that the Se,iur Health Monitoring program currently operated by Visiting Nurses and CommuniTv Health, serves 20 frail elderly res/dents who otherwise might be faced with nursing -Iome placement . He noted the growing older population in Town and early discharges after hospital stays as having adverse effects on the health and quality of life of Lexington's elderly. MEM= -6- These developments pointed out the increasing need for services such as the SHM program which the CoA, with input from the Human Services Committee, has begun to develop. Questions arose such as whether the program was useful for the elderly, their families and physicians; administrative deficiencies in program operation; and the numbers of residents who would benefit. The Human Services Committee spoke to physicians about the program who regard it as a necessary and effective one. Regarding administrative deficiencies, the VNCH Director has developed more effective reporting procedures with the Town. Regarding the number to be served by expansion of the program, Mr. Lowell outlined the objectives of the Committee working in conjunction with the Council on Aging, Minuteman Home Care and other Town and community agencies. Program Design was outlined by Mr. Lowell and several remaining issues to be clarified were touched upon. The Human Services Committee recommended that $33,000 be allocated for the Monitor program. An Additional $4,000 is available through the Board of Health. Mr. Eddison expressed the appreciation of the Board for Mr. Lowell's fine presentation. Mr. Marshall echoed those sentiments and said he was pleased that the Committee had taken on the responsibility with regards to determining Human Service Needs in the Town. The Council on Aging was thanked for its ongoing excellent work with the elderly and for taking a major step in developing the groundwork for the SHM program. Mr. McSweeney described the services, including the monthly newsletter, offered by the CoA. Steve Baran's fine work as mimmi Human Services coordinator was acknowledged. Upon motion duly made and seconded, it was voted to adjourn at 10:31 p.m. (-) A true record, Attest: 7///d /r4 anon H. Snow Executive Clerk UNIMO SELECTMEN'S Mr,taarIG February 22, 1988 A regular meting of the Board of Selectmen was held on Monday, February 22, 1988, in the Selectmen's Meeting Roan Tam Office Building at 7:30 p.m. Chairman Eddison, Mr. Marshall, Mr. Dailey, Mr. McSweeney; Mr. White, Town Manager; Mr. Cohen, Town Counsel; Mrs. Snag, Executive Clerk, were present. PUBLIC HEARING BOSTON GAS, TEWBURY STRrxr Mr. Eddison opened a public hearing on the petition of Boston Gas Company for permission to install a gas main on Tewksbury Street. Fred Amerault, representing the Gas Canpany, explained the need for the work to service the Lexington Housing Authority's elderly housing facility, Greeley Village. There being no other statements in favor or in opposition, the Chairman declared the hearing closed. Upon notion duly made and seconded, it was voted to approve the petition, plan and orders of Boston Gas Canpany to obtain permission to install approximately 110 feet of 4-inch gas main in Tewksbury Street, as shown on accanpanying plans. REPLACE FUNDING REQUEST Mr. Eddison referred to previous review on February 7th of the Human Services report on the request for appropriation of RePlace. Connie Counts, President of the Board of Directors of RePlace, outlined the functions, services offered and history of the facility. Heather Jones, Sr. High School student and merrier of the RePlace Board, reported on the Connection hotline, a peer program being conducted by her and 20-30 other trained teen-agers to offer opportunity to troubled young people to canmunicate with peer counselors when in crisis situations. She stated that a decrease in Tam funding would mean a loss of this program, which provides an important link in the network of prevention services and promotes social and emotional growth among the peer leaders. Judy Zabin, umber of the RePlace Board, informed the Selectmen of efforts undertaken to obtain funding for RePlace. Bill Hays, RePlace Board member, reviewed the effect on RePlace service in the event of a budget cut which would mean a cut in staff and a reduction of services to Lexington youth and families. As discussed at the March 7th meeting, RePlace is requesting $73,500 from the Town and the Human Services Committee is recommending $60,000. Mr. Hays gave information on committed levels of service at various amounts of funding regarding the Counseling Program, OutreachiCanunity Education, Drop-in Center, Peer Program, and administration. He asked that the Town permit RePlace to continue at its current level of service and that funds be appropriated to allow another year in which to develop funding to replace the $24,000 of State funds lost. mom Harvey Lowell, Human Services Committee Chairman, recapped RePlace's FY88 extra funding, appropriated on a 1-time basis. He stated the Committee's recommendation of $60,000, rather than the requested $73,500. -2- The Town Manager recommended $60,000 based on last year's agreement. Steve Baran, Human Services Coordinator, spoke on the issue of coordinated services to youth and outlined current efforts to obtain state and federal funding. Bill Blout, RePlace Director, was optimistic about the possibility of obtaining EOCD funding. Mr. McSweney said he was impressed with the large turnout of behalf of RePlace. He echoed the positive comments made by other members with regard to the services offered. He repeated his interest in increased coordination and o.wanications with Town agencies and felt encouraged with progress being made in that area. Mr. Marshall expressed his support of the $73,500 request of RePlace, but felt that RePlace should make every effort to operate as in the past with a lower ratio of Town support and more funding fran other sources and so moved. Mr. White asked that RePlace provide a definition of its services and for identification of other programs with which it could interact. Mr. Dailey said he was convinced of the existence of need of the Replace services and felt an obligation to those who would be helped by those services. He seconded Mr. Marshall's motion. Motion having been duly made and seconded, it was voted to support the request of RePlace for an appropriation of $73,500 for FY'89. LEXPRESS FUNDING The Town Manager reviewed the request under Article 31 for funding of the operation of the =PRESS Mini-Bus System in the amount of $237,000. Total operational costs are $370.000, offset by $63,000 in revenue fran fares and $80,000 fran META funding He described the services provided on 8 routes and noted that ridership has been down for the past 3 years. He noted the goals of close supervision of the performance of the contractor; improved maintenance; the development of a marketing program to increase participation and encourage purchase of passes. The Transportation Advisory Caunittee will again examine existing routes to see if they best serve the needs of the Town. Effort will be made to provide better statistics on ridership per route and age characteristics of riders. He reported that garaging of the buses at the Fire Station seems to be going well. Mr. Marshall noted that more use of LEXPRESS to the Center could help with the parking problem there and asked that that concept be included in any study done of Center parking. Mr. White will respond to Mr. NicSimeney's question as to use for charters of LEXPRESS buses in off-hours. SELECTMEN'S ARTIOT ASSIGNMENTS Mr. Eddison had proposed assignments of Warrant Articles to each Selectmen and asked members if any of the designations had seemed inappropriate. All agreed that the list of assignments should stand. If there are any future changes, the Moderator is to be informed. "mu 'JO Selectmen's Meeting February 22, 1988 Miona -3- MINUTES Upon notion duly made and seconded, it was voted to approve as presented the minutes of the Selectmen's Meeting on January 27, 1988. MIDDLESEX COUNTY CHArtmx COMMISSION REPORT Mts. Smith's mew of 2/12/88, commenting on the draft report of the Middlesex County Charter Canmission was noted. Mrs. Smith had pointed out the proposed expansion of the Commission with jurisdiction over more functions, and the addition of a paid Director. She also noted the delay in receiving the draft and the poor quality of the presentation re printing and collating. Mr. Marshall agreed with Mrs. Smith in her concern about the expanding scope of the Commission. Mr. MbSweeney, Middlesex County Advisory Board representative, noted that many members of the Charter Commission are connected in other ways with County Government. He noted a March 30 meeting Advisory Board at which comments will be submitted on the draft Charter and asked for a statement of the Selectmen's views. As requested, Mr. White will arrange an appointment with Paul Meaney, who represents Lexington on the Charter Commission, to provide more information. APPOINTMENT 10 DESIGN ADVISORY COMMITT= Upon motion duly made and seconded, it was voted to appoint Albert Huang, 82 Pleasant Street, to the Design Advisory Committee, to fill the unexpired term of Daniel Roos to September 30, 1988. CONSENT AGENDA RECREATION OPENING DAY PARADE Upon motion duly made and seconded, it was voted to approve the request of Joan Halverson, Recreation Director, for permission to conduct a parade and an Opening Day Ceremonies on Saturday, April 23, 1988, beginning at 9:30 a.m. TREASUELe BOND Upon motion duly made and seconded, it was voted to approve Local Official Bond in the amount of $190,000 for James R. Kane, Treasurer. ABATEMENT, WATER SEWER CHARGES Upon motion duly made and seconded, it was voted to approve abatement of Sewer Charges in the amount of $238.71 and of Water Charges in the amount of $318.94. COMMITMENTS OF STRtzT OPENING PERMIT reizS Upon motion duly made and seconded, it was voted to approve the commitment of Street Opening Permit Fees in the amount of $100.00. mCONTRACT FOR CARPET INSTALLATION dTtaf fic Si9nal Upon motion duly made and seconded, it was voted to execute Contract #88-11 for installation of carpet in the Town Office Building in the amount of $13,068.23, awarded at the Selectmen's meeting on January 25, 1988, and Contract #88-10 for instal lation of traffic signals at the East Lexington Library in the amount of $28,847.00, awarded at the Selectmen's meeting on January 25, 1988. -4- USE OF BM= Grtrausl gm. Upon motion duly made and seconded, it was voted to approve the request of the Lexington Minute Men for use of the Battle Green from 2:00 to 4:00 p.m. on Sunday, April 10, 1988, for rehearsal of the reenactment of the Battle of Lexington with a rain date on April 11th at 6:00 p.m. and on April 18, 1988 for the actual reenactment. AVE DAY LIQWR LICENSE, T. BRIGID'S Upon motion duly made and seconded, it was voted to approve the application of St. Brigid's Parish for One Day Liquor License on Saturday, March 19, 1988, on the occasion of a St. Patrick's Day Dinner Dance, in Kielty Hall. GIFT TO CONstaWATION COMMISSION Upon motion duly made and seconded, it was voted to accept a gift from Dan McCabe in the amount of $160.00 given to the Conservation Commission and for deposit in the Conservation Fund. USS LEXINGTON MEMORIAL Mr. Eddison noted that the proponents of the memorial to the U.S.S. Lexingtons had received approval of the Historic Districts Commission of the design of the monuments. Decision on whether to light the memorial is yet to be made. Mr. Eddison asked for the members' views on the issue and asked the Town Manager about his feelings on the level of protection from vandalism needed. Members of the Lions Club will meet with the Selectmen with their lighting proposal and final plans for the design. WASHINGTON CONrExtaCE Mr. Eddison reported on his and Mr. White's attendance at a MMA sponsored conference in Washington and at a reception given at the hare of Senator Kennedy on February 17 and 18. He felt that the experience had been of great benefit and commented on the excellent program presented. Upon motion duly made and seconded, it was voted to adjourn at 9:20 p.m. A true record, Attest: El/ fr /ais„ ion H. now Executive Clerk IV- V 1 19' rum SELECTMEN'S krzaING February 29, 1988 A regular neeting of the Board of Seleetmen was held on Monday, February 29, 1988, in the Selectmen's Meeting Roam, Town Office Building, at 7:30 p.m. Chairman Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mn McSweeney; Mr. White, Town Manager; Mr. Cohen, TOwn Counsel; Mrs. Snow, Executive Clerk, were present. LIGHTING, USS LEXINGTON MEMORIAL William Fitzgerald and Peter DiMatteo of the Lions Club were present for discussion of the proposal to illuminate the memorial to the five USS Lexingtons, to be installed between the Visitors Center and Buckman Tavern. Mr. Fitzgerald informed the Board that plans for the dedication on April 18th are going well and that Governor Dukakis will attend the ceremony. He referred to an existing amber light on the Buckman Tavern, which it was thought might adequately illuminate the memorial. Alight on a yardarm on the memorial flagpole can be installed if the Buckman Tavern lighting needs supplementing. Chief Furdon had agreed with the plan to test the adequacy of the existing lighting, which will be a cost saving measure to the Lions of about $1,500. The Selectmen concurred with the plan for a trial period of the porn Buckman Tavern lighting. REPAINTING OF BUCKMAN TAVERN Herbert Grossimon, President of the Lexington Historical Society, was present for discussion of the Society's proposal to repaint the Buckman Tavern in a color believed to be similar to its color in 1775, and to remove the existing shutters. He noted that the Tavern is in need of painting and felt that this would be a good time to consider the change proposed. Peter Kelley, who was also present, had done an analysis of the various layers of paint in a chip taken fran the building and the 1775 color had appeared to be a light mustard color. Cream colored trim and a black or dark green door is proposed. Mr. Kelley referred to a report by Sara Chase of the Society for the Preservation of New England Antiquities and outlined the procedures followed in her chronological study of the layers of colors. He displayed a rendering of the tavern in the proposed color and minus the shutters. He requested permission from the Town, as the owner of the property, to petition the Historic Districts COmmission for the change in appearance. Mr. Eddison raised the question as to how far the quest for authenticity would go in the attempt to restore the 1775 look and asked if it might lead to removal of existing shrubs and trees on the Green and all modern amenities and plantings at the Tavern. He referred to Article 34 of the Warrant which asks for funding of a study on Design moo Guidelines for the Center, as proposed by the Design Advisory Committee and by which this proposal could be measured. Anne Ireland of the Historical Society said the proposal is geared only to bringing back the Tavern building to its original appearance. She pointed out that there are no foundation plantings now and that there are no plans to remove trees. She felt felt that Buckman Tavern, which is the major property under the jurisdiction of the Historical Society should stand out fran other buildings around the Green. Marjorie Blanchard also felt that the Tavern should be painted in its original color. Barbara Schmickley did not favor the change. She suggested that a small model in the original color be placed inside the Tavern. S. Lawrence Whipple, Historical Society Historian, was in favor of leaving the Tavern white but with rerroval of the shutters. Mr. Marshall questioned whether this proposal was one which could appropriately be judged under Design Guidelines for the CENTRAL BUSINESS DISTRICT and said he was sympathetic with the efforts toward authenticity. Mr. Eddison said he would like the benefit of the views of the Design Advisory Carmittee before deciding on the matter. He added that he was not making a statement of opposition but felt that certain procedures should be followed. Mrs. Smith said she would be happy with the colors proposed but not with removal of trees or shrubs. Mr. McSweeney said he found the new colors pleasing, but agreed with D.A.C. involvement. Mr. Marshall said he would not oppose D.A.C. involverrent, but had felt that it would make the process unnecessarily canplex. Upon motion duly made and seconded, it was voted that the Design Advisory Carrnittee will be asked for advice on the proposal for changes to the appearance of the Buckman Tavern, before decision is made by the Selectmen. MIDDLESEX COUNTY CHARTER COMMISSION Paul Meaney of Woburn, this district's representative on the Middlesex County Charter Ccmmission, recapped procedures of the Commission since its formation in November 1986 Since January of 1987, two meetings per month and four public hearings on aspects of the Charter have been held. There had been sparse debate on the question of abolishing County Government and as a County employee, Mr. Meaney said that he had abstained fram involvement. He noted that agencies under County control such as Registry of Deeds, the Court Houses, Billerica and East Cambridge Correctional Institutions and the County Hospital in Waltham. He estimated that deliberations were about 75% completed and that the general view was that County Government should remain saneWhat intact, with the County being broken into nine districts and keeping the County Management type of operation. It had also been felt that the County Treasurer and the Registrar of Deeds should be appointed, not elected. Final decision on the Charter is expected within three months. It will be submitted to the House of Representatives before being voted on by the citizens. Mr. Meaney felt that, as ccxnpared with others, Middlesex County agencies are in good shape. He noted that jails would remain under County jurisdiction for at least a year. PI... Selectmen's Meeting --3_ February 29, 1988 In the discussion that followed, Board members expressed their opposition to several aspects of the draft Charter. Among these were 9.L uwth, instead of streamlining of County functions and increase in Commissioners and proposed loss of budgetary control by the Middlesex County Advisory Board by a 2/3 override of its decisions by the County Council. Board members were in favor of a County Manager and appointment by that Manager of County Treasurer and Register of Deeds. Also pointed out was need to receive distributed materials far enough in advance to allow for review and input at hearings and meetings. Mr. Meaney reported that a final draft of the Charter will be received in about two months. Mr. Eddison thanked Mr. Meaney for his attendance and for the information provided. SIDEWALK CONTRACT Upon motion duly made and seconded, it was voted to award Contract #88-4, Sidewalk Construction, to Bernard J. Lazaro, Inc., 53 River Street, S. Acton, MA, in the amount of $88,692.50, for the following areas: Prospect Hill Road; Marrett Road from Kendall to Clarke Middle School; Worthen Road in front of Walgreen Drugstore; East Street from Lowell St. to the Woburn Line; Pleasant Street fran Concord Road to '""e. Route 2. Approval was subject to approval by Tawe Counsel of bid form. SUPPLEMENTARY APPR(3PRIATICN, I/I CG[VbTROC 'ION WORK Upon motion duly made and seconded, it was voted to approve SupplementaryAppropriations under Article 10 for authorized capital improvements in the amount of $50,000. It was also voted to support transfer fran Article 40 of the 1985 Annual Town Meeting in the amount of $37,160.49, and transfer of $13,000 for the General Fund for the sane purpose. BUDGET Mr. White presented data focusing on the per capita costs for school and Town services and historical trends of budget appropriations from 1980 to 1989, as compiled with the assistance of John Ryan, Comptroller. The material had been prepared to give a picture of how programs have been funded and allocations made in the past, as compared with currect requests. A proposed meeting with the School Committee on March 3rd for budget discussion was considered. Three members of the Board of Selectmen had conflicts on that day and would be unable to attend. Mr. Marshall and Mr. Dailey felt that the meeting should be held after the Town election, with a reorganized School Committee. Mks. Smith agreed and noted that the Selectmen have no control aver pm* the School's budget, a fact which seems not to be knc n by the public, in some cases. She felt that a message should be published to clarify this fact. It was agreed that a meeting of the Selectmen and the School Committee will be scheduled for after the Town Election. Mr. Dailey • said he hoped that the Committee will be told of the scope of other Tcwn demands for funding. '6? -4-- Mr. Marshall thanked the Town Manager for a clear and informative report on budget trends. MINUTES Upon notion duly made and seconded, it was voted to approve as presented the minutes of the Selectmen's Meeting on February 1, 1988. Due to his absence at that fleeting, Mr. Marshall abstained from voting. APPOINTMENTS ID H.D.C. Upon motion duly made and seconded, it was voted to make the following reappointments to the Historic Districts Camission, for terms to expire on January 1, 1991: John E. Ryan, Regular Member, representing the Lexington Historical Society Molly Nye, Associate Member, representing the Lexington Arts and Crafts Society Walter Bergier, Associate Member, representing the Cary Library Trustees RESIGMTION, WASTE MGMT TASK FORCE Upon notion duly made and seconded, it was voted to accept with regret the resignation of James H. Chambers fran the Waste Management Task Force, effective immediately. RESOLUTICV, b..riarHEN LEACH Upon motion duly made and seconded, it was voted to ratify the poll vote of February 26, 1988, approving the issuance of a Resolution in acknowledgment of the accanplishnents of Stephen Leach, U.S. Olympic Hockey Team, a Lexington resident. CNE DAY LIQUOR LICENSE Upon motion duly made and seconded, it was voted to approve the application of the Armenian General Benevolent Union, Greater Boston Chapter, for One Day Liquor License on the occasion of a dance to be held at the Armenian Sisters' Academy, 20 Pelham Road, on March 19, 1988. SEWER AmEmaiirs Upon notion duly made and seconded, it was voted to approve the abatement of sewer charges in the total amount of $287.06, because of incorrect meter readings and for property not connected to Town sewer. CGMMITMENT OF WATER BTTY.S Upon motion duly made and seconded, it was voted to approve commitment of Miscellaneous Water Bills for February in the total amount of $137.00. DNA INFO likeiyi.ING Mr. Eddison asked if all Selectmen plan to attend the TMMA Information Meeting on March 16th and if the Articles assigned to each going for that evening are acceptable. Since Mr. Marshall will not be attending, Mr. Eddison will take responsibility for his assigned Articles. Sel 's-Meeting -5- February 29, 1988 MIDDLESEX COUNTY Gr Mt. McSweeney noted the request of Theodore Mann, Chairman, Middlesex County Advisory Board, for input on communities'' views on the draft County Charter, subject of the Middlesex County Advisory Board meeting on March 30. Mts. Smith felt that a letter from the Board should be sent to the Chairman of the Charter Commission, presenting the points stated earlier in the meeting. Mr. Marshall will prepare a listing of the matters of concern to the Board and Mr. Eddison will draft the letter to the Commission. Regarding the question as to whether County Government should continue in any form, Mr. Marshall noted that a few agencies such as the Registry of Deeds, the Waltham County Hospital, and others will continue to function and that a County structure should be designed to handle these facilities. Mrs. Smith felt that a small structure, tightly run, should be maintained for that purpose and that the proposed expansion of County government should be opposed. EXECUTIVE SESSION Upon motion duly made and seconded, it was voted 5 - 0 by roll call vote: Mr. Eddison, Mr. Marshall, Mr. Dailey, Mrs. Smith, Mr. MbSweeney, to go into Executive Session for the purpose of discussion of labor relations and collective bargaining, with no intent to resume open session. p• Upon notion duly made and seconded, it was voted to adjourn at 10:56 p.m. A true record, Attest: //a(1 Marion H. Snow Executive Clerk pas {