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Home My WebLink About1985-03-BOS-min SELECTMEN'S MEETING P March 4, 1985 A regular meeting of the Board of Selectmen was held on Monday, March 4, 1985, in the Selectmen's Meeting Room, Town Office Building, at 7:30 p.m. Chairman Marshall, Mrs. Battin, Mr. Sacco, Mr. McLaughlin, Mr. Eddison; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Ms. Adler, Assistant to the Town Manager; Mrs. Snow, Executive Clerk, were present. Mr. Marshall presented an engraved pewter bowl to Mr. Sacco as outgoing Sel.Sacco Selectman. He expressed appreciation for Mr. Sacco's service during his gifts pre- term, noting equally demanding duties in other areas of his life. An elm- sented wood Bicentennial gavel, made: and inscribed by Neil Cronin, was also presented by the Chairman in Mr. Cronin's absence. Mr. Hutchinson presented an American flag which had been flown over the Battle Green, from Town employees. Board members all expressed their pleasure at having served with Mr. Sacco. Mr. Sacco responded that he had been honored to have served with the Board for the past three years and thanked his fellow members for their sup- port during his term. The Chairman announced that Town flags would be flown at half mast on Lt. R. Mar- March 5, 1985, in memory of Lt. Robert Martin, retired, Lexington Police Force. tin,LPD Upon motion duly made and seconded, it was voted to approve minutes of Minutes Pena the Selectmen's Meeting on January 30, 1985, as presented. 1/30/85 Mr. Eddison referred to the request of the Fair Housing Committee that Fair Hous- its membership be expanded to allow appointment of qualified members whose ing Comm. experience would be of benefit to the group. He nominated Vidya Bhatia as expansion a member and informed the Board of her background and qualifications to serve. Upon motion duly made and seconded, it was voted to appoint Vidya Bhatia V.Bhatia of 8 Nickerson Road, as a member of the Fair Housing Committee, for a term appt. of office to expire on September 30, 1985. Regarding the Committee's request to expand, Mrs. Battin was in favor, because of the strength and diversity of backgrounds a larger number would allow. Mr. McLaughlin said he was amenable to expansion but would prefer not to fix a limit on numbers of members. As Mrs. Battin, he favored the in- crease to allow representation from all communities in Town. Mr. Marshall will notify Fair Housing Chairman Pressman that the Board is willing to ex- pand the Committee but with an inderminate number so as to allow appointment of qualified individuals with a variety of backgrounds as they come along. Mr. Pressman will be asked to identify other prospective members for consider- ation. Mr. McLaughlin supported efforts to encourage representation of minorities of all communities but was against expansion for the sake of expan- sion only. He felt that it would give a chance to appoint people representing differing viewpoints when the opportunity arises. Mr. Eddison wouldn't want able and qualified people excluded if not of minorities and would support Mrs. Florence Baturin for membership at this time, based on her experience. Motion was made and seconded to appoint Mrs. Baturin to membership in the Imam Fair Housing Committee. The motion was withdrawn and action tabled pending provision to members of background material on Mrs. Baturin. f _2_ Angelo appt. Upon motion duly made and seconded, it was voted to appoint Joseph W. to Pine Angelo, 3 Sunny Knoll Avenue, as a member of the Selectmen's Advisory Meadows Committee on Financing of Purchases of Conservation Land and Acquisition of NNW Comm. the Pine Meadows Golf Course and Adjacent Land, to replace Elinor Yasaitis, who has moved to another community. Furdon,appt. Upon motion duly made and seconded, it was voted to appoint Police Chief Keeper/Lock-Paul E. Furdon as Keeper of the Lockup for a term of one year to expire on up March 31, 1986. Nat.Park The Board reviewed a letter from Roland W. Gubisch, Chairman of the Svs.Design Lexington Historical Commission, regarding alternate plans for development Plans of the Minuteman National Historical Park, prepared by the Dept. of Landscape Architecture, Harvard Graduate School of Design, and presented at the Sentry Center, Concord, in February. The letter outlined differences in the three plans presented, noting that all three were designed to emphasize the Concord activities, with the major entrace to the Park in Concord. Mr. Gubisch ex- pressed concern about potential visitor confusion over the chronology of April 19th events and a decline in historical importance and tourism of Lexington vs. Concord. Mr. Gubisch suggested that the Board express its posi- tion and concerns directly to Mr. Nash, Park Superintendent. The Historical Commission will participate in all future public hearings on the development of the Park and invited discussion with the Board on the issues involved. The Chairman asked if the Board wished to pursue this matter. There was agree- ment to do so and Mr. McLauglin and Mr. Eddison volunteered to monitor progress of the project and report to the Board. Upon motion duly made and seconded, it was voted that a letter to appropmod - riate Park Service officials be prepared, requesting that a hearing be held in Lexington, as was conducted in Concord, as a means to ensure that the officials are aware of Lexington's concerns. Bd/Health Board of Health Chairman, James Lambie, member Howard B. Asarkof, Health rDNA Regs Director, George A. Smith as well as rDNA Committee Chairman, Diane Nosnik and committee member Stephen Miller, were present for a discussion of proposed Board of Health regulations governing the conduct of recombinant DNA Molecule Technology in Lexington. Mx . Lambie explained that the Advisory Committee appointed by the Board of Health on rDNA Technology has reached agreement on the technology and has made its report to the Board of Health. The committee concluded that rDNA Technology was a technology suitable for Lexington and the committee further provided the Board of Health with a set of draft regulations governing its use (rDNA) . The Board of Health has reviewed the committee 's report and the draft regulations and has made a few changes . The Board of Health was, however, quite pleased with the committee's diligence and with the final results of the commit- tees efforts. Mr. Lambie explained that the Board has reached agreement on policy and that there are several functional issued yet to be resolved. It is believed, however, that within two or three weeks the completed final draft of these regulations will be in order, ready for review by Town Counsel and hopefully approved so that they can be promulgated under the authority granted to Board of Health . Mr. Lambie explained that by promulgating these regulations companies in- terested in conducting rDNA research in Lexington would be brought under the __ guidelines of the (NIH) National Institutes of Health which provides both adminis- trative and functional procedures for companies engaged in the field of rDNA activity . Selectmen's Meeting I March 4, 1985 f), Administratively the regulations propose a 5-member Lexington Bio-hazard rime Committee to be appointed, with the Town Manager the appointing authority ratified by the Board of Selectmen. An institutional Bio-Safety Committee with the responsibility for determining if experiments are being conducted in con- formance with the regulations would also be appointed with Community representation. Appointments made by the Town Manager with the approval of the Board of Health . It was suggested that the Board of Health , rather than the Selectmen be the ratifying body for the Bio-Hazards Committee . It was thought, however, that the appointments to this Committee should be made by the Town Manager, ratified by the Board of Selectmen who in turn would draw on the expertise of the Board of Health for advice . Discussion then shifted to 1985 Warrant Article 17, which proposed further Art.17 restrictions on the use of Bio-safety Levels in rDNA Technology specifically BL3 and BL4 would be prohibited through Zoning controls . Mr. Lambie explained that the proposed set of health regulations prohibits BL3 and BL4 but felt that the Zoning restriction would be redundant and could cause administrative difficulties in the future if it came to pass that changes in health regulations were warranted. As written the proposed regulations limit rDNA research to BL1 and BL2, however, the rDNA Committee draft regulations had provided a mechanism to allow BL3 with a special review by the Lexington BioHazard Committee with a permit to be issued by the Board of Health if the procedure was so justified. The Board of Health is not sure of its position on this article , at this time. Regarding Article 7 , proposing establishment of the Advisory Board, in addition to the two committees proposed above, to deal with the scope of all hazardous Art. 7 ping materials in the work place, opposition was expressed because of possible conflict with Board of Health responsibilities . The Selectmen requested communication from the Health Board as to its position on these two articles . The Chairman thanked the Board of Health and its Advisory Committee for the opportunity for discussion and they retired from the meeting. Mr. Marshall opened the Public Information Session on the Sewer User Charge with a summary statement on the process of establishing charges and an explanation that the user fee is a requirement for Town connection to the MDC sewer system. Sewer It was noted that costs per year for sewer maintenance are $700,000 , with a User direct charge from MDC of $800,000 . These totalled, far exceed revenue from the Charge: user charge. Regarding the choice of the water usage system for determining charges , Mr. Hutchinson gave alternative methods , but said that the system being used seemed a convenient and reasonable procedure to produce an equitable cost distribution. The sewer user fee rate of .043 hcf when added to the local water charges results in one of the lowest in the region. A chart listing comparisons with other municipalities illustrated this fact. Mr . Hutchinson acknowledged that there has been some dissatisfaction among Townspeople at the additional charges , and hoped that the evenings discussion would explain the system and the necessity for its implementation. In response to questions from residents in attendance, Mr. Hutchinson ex- plained that the additional sewer charge would not result in reduction of real extate taxes assessed. Regarding billing to residents whose properties are not connected to Town slime sewer, he noted that sewer charges appearing on water bills to those residents, upon notice to the Town by the property owner, are being abated and will be taken into account at the next billing time to avoid a repetition. -4- The -4-The question of abatement of sewer charges based on usage of water to fill swimming pools was raised. The Town Manager responded that the water used for such purposes would eventually be drained into sanitary sewers and ao will not be considered the basis for abatement. Suburban Mr. Marshall referred to Mr. S acco's, Mr. Hutchinson and Dr. Pierson's Coalition attendance at meetings of the Suburban Coalition■ a group formed for the purpose Schools of organizing joint regional efforts in the interests of school systems . He asked if the Board wished to designate another Board member to serve in this capacity, in addition to representation from the School Dept. It was agreed that Dr. Pierson's presence at these meetings would suffice to keep the Board informed of progress. Mr. Hutchinson will inform Dr. Pierson of that decision. Traffic The Board reviewed the report of the Traffic Safety Advisory Committee item: Ho, recommending denial of the request of Raymond Ho, 144 Woburn Street■ for a Woburn S t. "Hidden Driveway" sign near his hone. It was felt that the best solution to the problems encountered by Mr. Ho in exiting his drive■ would be for him to either back in to the drive or have it reconstructed to provide drive-in/ drive/out capabilities. Upon motion duly made and seconded, it was voted to accept the recommendations of the Traffic Safety Advisory Committee to deny the request of Raymond Ho, for installation of a "Hidden Driveway" sign near 144 Woburn Street■ based upon reasons as stated above. Traffic Members of the Estabrook School PTE were present for discussion of the item: Esta- Traffic Committee's report on its request for improvement in traffic safety brook Sch. conditions for students walking along and crossing Grove Street. The Committee's PTE recommendations for strict radar speed limit enforcement; additional crossing guard training and more visible attire and relocation of the existing crosswalk ,,_ about 175 ' toward Lexington Center, were summarized by Peter Chalpin, Chairman. The Committee also recommended that the word "School" be stenciled on the pavement preceding the crosswalk. He noted that the Police Dept is in accord with these recommendations and has already begun increased enforcement. Notion was made and seconded, to accept the recommendations of the Traffic Safety Advisory Committee as stated. Residents of the area were present and voiced disagreement with the proposed relocation of the crosswalk because it was felt it added to the distance to be walked by students and imposed more danger. Mrs . Kerry and Mrs . Pedliken, Estabr000k PTE, questioned the lack of response to their original request for a flashing yellow light, which had not been addressed in the recommendation. Mrs . Trask and Mrs. Abbott also expressed concerns with lack of alerts to motor- ists and the additional walk which would result with the move of the crosswalk . Mr. Marshall asked if the flashing light/speed limit sign could be operational when school is in session and suggested that the matter be again referred to the Traffic Safety Committee for further consideration. Mr. McLaughlin made a recommendation that installation of speed bumps be considered. Upon notion duly made and seconded, it was voted to table action on the request of the Extabrook School PTE pending further review and recommendations of the Traffic Safety Advisory Committee. Mr. Chalpin said his Committee would call a meeting to confer with area resi- dents to gain their input on solutions to the problems stated. Selectmen's Meeting March 4, 1985 -5- 'ma The Board reviewed the recommendations of the Traffic Safety Advisory Traffic Committee on the request of Nancy B udi ansky for solutions to sight problems item: when exiting from Robinson Road to Grove Street. The Committee had met with Budiansky Mrs . Budiansky on the matter and had acknowledged that the sight distance is y indeed poor at that location, but could see nopractical solution to the Robinson Grove St. situation, which involves a ledge cliff and guard rail bridge, both permanent installations . The Committee, however, did recommend installations of two signs on Grove Street, 'Vehicles Entering Right" and "Vehicles Entering Left", at the approach to Robinson Road. It was thought that drivers would be alerted in this way. Upon motion duly made and seconded, it was voted to accept the recommenda- tions of the Traffic Safety Advisory Committee that two signs: "Vehicles Entering Left" and "Vehicles Entering Right" be installed on Grove Street on either side of its intersection with Robinson Road. The Traffic Safety Advisory Committee response to the suggestion of Traffic Stanley Toye for publicizing the Traffic Rules and Regulations relating to item: pedestrian crosswalks was reviewed. Toye, Pede: Motion was made and seconded that a request be made of the Lexington trian laws Minuteman that the excerpt prepared by the Traffic Safety and Vehicle Committee from the traffic regulation on Pedestrians Crossing Roadways and Vehicle Operation at Crosswalks, be published as a Public Service Announce- ment for two weeks in that newspaper. It was thought that the two-week publication would serve to enlighten adults to the regulations , and noted that education on that subject is ongoing 0014 in schools . Dr. Clarke, Traffic Safety Advisory Committee present, felt that the Regulations should be made more easily available to citizens. Mr. Eddison, with respect to the education of the public on these regula- tions felt that in addition to the newspaper announcement, signs , possibly temporarily installed, should be posted to remind citizens of the enforcement procedures . Discussion continued on the suggestion of raising of the fine for jaywalking from the current $2 .00 . Mr. Eddison felt that newspaper publicationwas inadequate , especially with respect to non-resident pedestrians and motorists who travel the Center . He recommended that action be taken to call attention to the regulations and the Towns intent to enforce them and suggested postings along Mass . Avenue and Waltham Street to alert pedestrians that it is illegal to cross except at crosswalks and that the law will be enforced. He amended the original motion accordingly. Mr. Marshall and Mr. Sacco said they would vote against the amendment because , they felt it was too early in the procedure for pos ti ngs , Mr. Sacco no ted the great numbers of signs already installed in the Center. Mrs . Battin expressed support for the amendment, but suggested that the issue be referred to the Center Revitalization Committee for review and report. Mr. McLaughlin stated that he agreed with the intent of the ammendment to the motion but would not vote in favor of it at this time . Mr. Eddison withdrew the amendment to the original motion in favor of own Mrs . Batti n's suggestion that it be referred to the Center Revitalization Committee . -6- As previously moved and seconded, it was voted to request the Lexington Minuteman to publish a Public Service Announcement for two weeks containing an excerpt from the Traffic Rules and Regulations on Pedestrians Crossing Roadways and Vehicle Operation as Crosswalks, as a means for educa- tion of the public on those matters . It was also voted, upon motion duly made and seconded, that the issue of Jaywalking in the Center be referred to the Center Revitalization ommittee for its review and recommendation to the Board. Traffic The Board reviewed the Traffic Committee 's report on its discussion of item: the Selectmen's request for review and recommendations relative to safety con- Bedford S t. ditions on Bedford Street, from the Central Fire Station to Reed Street. The report matter was raised to the Board, verbally, ,by Eileen O'Leary and Blanche Johnson, at a previous meeting. The Committee reported that lacking benefit of current traffic volume and accident data, it could not thoroughly address the subject, and has requested the Engineering Dept to gather current information. From that data, the Committee will formulate recommendations for improvements , if appropriate. Upon motion duly made and seconded, it was voted that the requested Traffic Safety Committee recommendations on safety conditions on Bedford Street from the Central Fire Station to Reed Street,are to be deferred - ___ pending completion of research and report by the Engineering Dept. on current traffic related data. Traffic Upon motion duly made and seconded, it was voted to accept the recom- item: mendations of the Traffic Safety Advisory Committee for removal of signs "No turn on stating "No Right Turn on Red" at the following intersections : Red" Town Owned: Waltham Street at Concord Avenue Lowell Street at East Street State Owned: Bedford Street at Hartwell Avenue Bedford Street at Simonds Road Procedures for approval of the removal of the prohibition from State Owned roads will be implemented through the Mass . D.P.W. Traffic The Board reviewed the Traffic Committee's report regarding the inter- item: mer- item: section of Meriam Street and Mass . Avenue. The Board had requested recommenda-- Mass.Ave. tions for improvement of sight distance and safety conditions when turning Meriam St. left onto Mass. Avenue from Meriam Street. The Committee reported that the crosswalk alert sign had been relocated away from that intersection, nearer to Depot Square, as suggested in the interest of safety and recommended that the last parking space on Mass. Ave nue, prior to Meriam Street be removed to improve visibility. Discussion followed as to the actual danger at that location with re- spect to the number of accidents at the intersection, and the necessity of removal of the parking space was questioned. Motion was made to table the item pending receipt of report on the number of accidents at the intersection. The motion was amended, upon the suggestion of Mrs . Battin, that the matter be referred to the Center Revitalization Committee for review and recommendation. Selectmen's Meeting March 4, 1985 The amended motion was seconded, and it was voted that action on the Meriam Street/Mass. Avenue item be tabled pending receipt of report on conditions and recommendations for any appropriate improvement from the Center Revitalization Committee. Upon motion duly made and seconded, it was voted to approve the peti- N.E.Tel.Co. tion of N. E. Telephone co. and Boston Edison Co. for relocation of poles Boston Edi- on Spencer Street. The procedure was for record purposes only, pole son Co. relocations having been approved in June 1984, relative to construction of pole reloc. Spencer Street. Spencer St. No public hearing was required. Upon motion duly made and seconded, it was voted to approve the petition of New England Telephone Co . and Boston Edison Co. for relocation of two poles on the easterly side approximately 110 ' northerly of Joseph Road, in Spencer Street. Upon motion duly made and seconded, it was voted to approve a conservation restriction covering a portion of Lot 9, Assessors ' Property Map 73, off Conserv. Hartwell Avenue, owned by Mr. Tropeano, as requested by the Conservation Restriction Commission, to ensure adequate protection of wetlands during and after con-Tropeano, struction of a restaurant on the site . Hartwell Av( Upon notion duly made and seconded, it was voted to refer the request of Symmes , Maini & McKee Associates , Inc . for review of plans for a crosswalk to #0be located on Spring Street, to the Traffic Safety Advisory Committee for Traffic Iter review and recommendations . Symmes,Main McKee Upon motion duly made and seconded, it was voted to approve abatement of Cycle 2 Water Charges, in the total amount of $333 .30, because of incorrectAbatement readings by customers and adjustment of estimated water charges . Water Chgs. Upon motion duly made and seconded, it was voted to abate Sewer User Abatement Charges for Cycle 2 customers , in the total amount of $1,855 .88, for Sewer User properties not connected to Town Sewer and therefore exempt from Sewer UserChgs. Fees . Cycle 2 Upon motion duly made and seconded, it was voted to abate Sewer User Abatement Charges for Cycle 1 customers , in the total amount of $322 .50 for propertiesSewer User not connected to Town Sewer and therefore exempt from Sewer User Fees . Chgs.Cycle 1 Ralph Hall was present for review of his request for deferral of payment and relief from part of the sewer betterment assessed on his Hall,North property at Lot #5A North Street which is unbuilt upon. Mr. Hall claimed St. Sewer that the street connection would be too high to service a house on this lot abatement by gravity. He noted need for a sewer lift pump to utilize the benefits of & deferral the sewer and felt it unfair that he be charged the same as those who can requests connect without the additional cost when normal access is denied by design. Frank Fields, Town Engineer, submitted a report in which he outlined means by which sewer connection could be implemented and recommended against I . abatement of the sewer charges . mmimmift r r' -8- Mr. 8- Mr. Fields also recommended against the deferment requested for the following reasons: nag 1. The Board of Selectmen's policy is to defer unsubdivided parcels or land used for agricultural purposes for the purpose of preserving open land. 2 . The value of the lot has appreciated with the availability of sewer service. 3 . The lot is a legal buildable lot and can be sold at a good price. 4 . A dwelling can be built upon this lot in such a manner that it can be served by gravity . 5. The value of the lot is such that the installation of a grinder pump in the house would not be a significant cost factor. 6 . This assessment amounts to less than 25% of the cost to make a sewer available to the lot. Upon motion duly made and seconded, it was voted to deny partial abatement and deferral of sewer charges for Lot 5A North Street, as requested by Ralph H. Hall, S & A Realty Trust Hancock St. Mr. Hutchinson reported that the Public Information Session on plans plans 3/18 for the improvement of Hancock Street will be held on March 18. Marre t t Rd. Mr. Tonaszuck showed a preliminary plan of the Marret Road widening widening with proposed changes as prepared by Boston Survey Co . in response to plans National Park Service concerns . Mr. Hutchinson noted that there appears to have been some progress in dealing with the Park Service. Bank of Mr . Hutchinson reviewed a report on current status of Town of Lexington Boston dealings with Bank of Boston and Bank of Boston Middlesex, prepared in answer to questions on the matter raised by the Board., Bank of Boston Checking and Money Market accounts totalled $1,433,323 .15 . Mr. Eddison moved that the Money Market Account in the amount of $1,430,173.95, be withdrawn from the Bank of Boston Mr. McLaughlin referred to agencies whose role it is to investigate and regulate these activities and said that in 2 to 4 weeks he would be glad to see recommendations from the Town Manager on the matter after more informa- tion is available. Mr. Marshall said he felt that the Bank has responsibility to explain its position and that he would listen, even though the facts now known do not seem credible on face. He said that if answers given were not satis- factory, he would then be prepared to move the money. Mr. Marshall moved to table action on the notion, pending a meeting of Mr. Mclaughlin, Mr. Eddison, Mr. Hutchinson and the Revenue Officer, James Kane with Mr. S tepanian, President of Bank of Boston. He noted that Mr. Stepanian had expressed willingness to answer questions and to explain the Bank's position. Mrs . Battin felt that it was incumbent to make a statement as public officials that certain actions will not be tolerated. Mr. Eddison said he would accept the procedure as stated above of meeting with Mr. Stepanian and withdrew his original motion. Upon motion duly made and seconded, it was voted to table action on •r•� the motion to withdraw Money Market CID Account funds from the Bank of Boston■ pending report to the Board on the meeting of Town Officials with the Bank President. Selectmen's Meeting March 4, 1985 riS°' -9- p.m -9- The Manager reported on audit proposals received and recommended Auditors that the Chairman designate two members of the Board to review the proposals. He recoiuinended interviews with Arthur Andersen and Peat Marwick Mitchell■ both acceptable choices . Mr. McLaughlin and Mr. Dailey were willing to work with the administration on the screening process. Mr. Hutchinson briefly reviewed a Comparison Cherry Sheet for Cherry 1985/1986 vs Tax Rate Es timate. Sheet Total receipts were for 1985 and 1986 showed a plus of $209,167; total charges and offsets showed an increase of $32, 340 , resulting in a favorable situation for the Town this year. Upon mo tion duly made and seco nded, it was vo ted by roll call vote Executive 5 - 0, Mr. Marshall , Mrs. Battin, Mr. Sacco , Mr. McLaughlin, Mr. Eddison, Session to go into Executive Session for discussion of matters of litigation, with no intent to return to open session. ‘ i Upon motion duly mad and seconded, It was voted to adjourn at 10:40 p.m. A true record, Attest: y r vul)// 4 v p""'"' Marion H. Snow Executive Clerk r VOiD r t\, Jri pow SELECTMEN'S MEETING March 11 , 1985 A regular meeting of the Board of Selectmen was held in the Selectmen's Meeting Room, Town Office Building, March 11, 1985 at 7:30 p.m. Chairman Marshall, Mrs. Battin, Mr. McLaughlin, Mr. Eddison, Mr. Dailey; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Ms Adler, Assistant to the Town Manager; Mrs . Snow, Executive Clerk, were present. Mr. Marshall noted that Mr. Dailey was attending his first meeting as a Mr. Dailey Selectman and welcomed him to the Board. welcomed The Chairman opened the Public Hearing on the petition of New England N.E.Tel.Co, Telephone Company for approval of installation of conduit in Bow Street. Hearing Mr. William McCart, representing the Telephone Company was present and conduit, explained the need for the installation to service residents of a new sub- Bow Street division, Farmington Rise. Mr. Marshall referred to a memorandum dated February 25, 1985, in which the Director of Public Works recommended approval of the petition. There being no comments in favor or in opposition, the Chairman declared the hearing closed. Upon motion duly made and seconded, it was voted to grant approval of the petition of the New England Telephone Company for installation of approximately 60' of conduit on the easterly side of Bow Street at existing rift pole 13/6, approximately 55 ' northerly on the northerly side line of Leighton Ave nue, southerly, to South Rindge Avenue . The Chairman opened the Public Hearing on the petition of New England N.E.Tel.Co, Telephone Company for approval of installation of conduit in Woburn Street. Hearing Mr. McCart explained the need for the installation to increase service in the conduit area. The February 25 memorandum of the Director of Public Works , recommend- Woburn S t. ing in favor of approval of the petition was noted. There being no comments in favor or in opposition, the Chairman declared the hearing closed. Upon motion duly made and seconded, it was voted to grant approval of the petition of the New England Telephone Company for installation of approximately 145 ' of conduit in Woburn Street, on the northerly side at existing manhole 54/6A located approximately 5' westerly to existing pole 114/9 . Senator Richard Kraus was present at the meeting for discussion of Sen.Kraus pending legislation of interest and concern to Lexington. Mr. Marshall noted that Representative Doran, who had also planned to be present, was absent due to press of business at the State House. Senator Kraus reported briefly on the Supplemental Budget of $7.7 million, which had been the subject of long debate, but which he felt would have very little impact on Lexington. Regarding areas of greatest concern to Lexington, the Senator thought it likely that there will be an Educational Reform Bill in some form. He spoke ,,. of efforts to reduce mandates proposed, and attempts to ensure that all communities will have a chance for improved education. The Chairman noted receipt of communication that afternoon from Rep. Doran, which included a copy of House Bill 5011, the Educational Reform Bill proposed by the Governor, which would mandate that all Towns prepare a 5-year educational plan. The two big money areas in the proposal are equalization of education ,9•t')' -2- opportunity -opportunity grants and across the board increases for teachers . In answer to the Senator's request for a sense of directions as to the Board's position on the Bill, Mr. McLaughlin said he hadn' t had an opportunity for review of the Bill received that day but added that the Board's feelings __ on the legislation had been expressed at earlier meetings . The Senator felt optimistic that most of the Board's views will be met. Senator Kraus reported that there will be a legislative proposal for a Local Aid Formula by Fall. Regarding legislation to allow voter registration by mail, the Senator felt i t may have a good chance, depending on its momentum in the House. Mr. Eddison expressed his support for simplifying voter registration pro- cedures . ro- cedures . Mr. McLaughlin voiced contrasting views on the subject. He felt the times and places now provided made the process easily implemented. He failed to find evidence that people are being structurally discouraged from register- ing and voting and questioned whether the mailing procedure may not encourage fraud. Mr. Eddison spoke of experience in getting citizens to register and felt that the current practice, with the only addition to daily hours being two nights and a Saturday, were inconvenient and inadequate. Boston Mayor Flynn's efforts toward gaining additional revenue for the City were discussed. The proposal includes State pick-up of pension liabili- ties above Prop. 21; total MBTA deficit assumed by the State; and a hotel/ motel and parking taxes as alternative revenue sources . Mr. Hutchinson advised that the pension liabilities and MBTA deficit items not be supported. Fair Hous- The Fair Housing Committee was present for discussion of Article 8, which ing Comm. proposes consolidation of the 19 79 Housing Policy Plan and the 19 81 Fair ..i Art. 8 Housing Resolution. Stanley Toye, a proponent of the Article, was also present. Mr. Toye explained the basis for submission of the Article to draw the two statements together as one document, so as to lessen confusion resulting from the need for referrence to both. He stated that the new policy should include the basic concepts outlined in both resolutions ; that( concern for the housing needs of all Lexington residents should be expressed on at least a level of concern expressed for non-Lexington residents ; that an annual report be made to Town Meeting on the Town's inventory of the s tock of publicly funded housing and housing in public property; and that the Selectmen review, on an annual basis, the housing policy to insure its currentness and appropriateness . Mr. Pressman, Chairman of the Fair Housing Committee, responded to the Board's request for comments on the Article, as follows : The Committee saw no problem in maintaining the two separate documents regarding potential conflict and confusion. The Committee was opposed to the suggestion that "greater emphasis" be placed on housing needs of Lexington residents and mentioned that it appeared that minority representation has not increased in proportion with the number of units available. The Committee was concerned that "greater emphasis" on Lexington residents , together with the existing pool of applicants will preclude increased diversity of population in the future. Mr. Pressman s aid that since the 19 79 goals for increasing units by the end of 1983 had not been met, the Committee advised an extension of that requirement. He felt that efforts should be made to implement and monitor compliance with ... it the exis ting policies, rather than reconsidering basically sound policies . Selectmen's Meeting March 11, 1985 7'7t -3-- Mrs . Battin pointed out that the two documents had been intended to be mom complimentary to each other and agreed with M±. Pressman regarding the lack of conflict . Mr. McLaughlin also agreed, and said he saw nothing conflicting or contradictory between the two policies . James McLaughlin, Chairman of the Housing Authority, was in favor of having one document to refer to, noting the Authority's frequent use and reference to the two policies in applications for funding. Members of the Lexington Housing Assistance Board (LexHAB) were present for review and discussion of Application Form, Financial Statement and Policy of LexHAB Guidelines for Rental of the Muzzey School units, submitted in draft form. Muzzey Jean Gaudet, Chairman of LexHAB, pointed out that her Committee had put tenant sel- forth its very best efforts in preparation of the draft. She felt that the ection fact that the majority of LeXHAB members are Town Meeting members and had documents participated in decisions on Muzzey and the formation of LexHAB from the start; and that her Board had had the experience of dealing with applicants for the Muzzey condominiums had been of benefit in the drafting procedures . She noted that the draft tenant selection criteria, as presented in the Policy and Guidelines , would provide more flexibility to LexHAB than had the condo b uy e r criteria. The Chairman opened the discussion to questions from the Selectmen. Mrs . Battin suggested the addition of "displaced persons" in the listed criteria. Mrs . Gaudet responded that the phrase "Discloses a need for housing in Lexington" in item 5, gave flexibility to LexHAB and would excomp as s that and other such situations . Mts. Battin also suggested that parents of past and current Metco students be considered as "Lexington connec ted" applicants and be sought. Mrs . Gaude t was in favor of this procedure as fitting that qualification. Mr. Hays, LexHAB member, directed the Board's attention to the document referencing income levels for tenants , which had been arrived at using income figure categories for the greater Boston area, considered to be the most reliable data avai labl e . Use of 80% of the median income figure resulted in cutoffs at $18,000 for a family of one; $20,000 for a family of two; $23,250 for a family of three and $25,850 for a family of four. Mr . Hays asked the B bard's view as to establishing a tri-level cutoff system which had been consid'red, with some units set aside for even lower income; some at the level i .d icated and some at the 100% median level. Some LexHAB members had supported this diversity and others had felt that the number of units is not great enough for three cuts . Mt. McLaughlin suggested that the tenant selection be placed under the aegis of the Housing Authority, whose criteria and guidelines have already been established and been approved by Federal and State agencies. He questioned the need for two separate local agencies for tenant placement. M±. wits on responded to Mt. McLaughlin's concerns, regarding the $18,000 income level. He reported that the Housing Authority uses that ceiling figure for certain of its programs . Mrs. G{audet noted that her Board hoped to assist those not under sub- sidization programs , a flexibility that the Housing Authority does not have. She said th .t single persons who are able to pay full rent could be accepted, which would; allow LexHAB to subsidize other rentals in Muzzey. waft M±. Mafrshall and Mt. McLaughlin expressed their views that the cut--off level of $10,000 for one person seemed high with respect to the impact on those it had been; hoped the units would serve, and suggested lowering the ceiling in that category . -4- Mr. Hays stated that those levels would allow those who qualify but can't find housing, to be considered. LexHAB could set a lower rate and level, but the differential under the Section 8 subsidy program would then be lost. moo Mr. McLaughlin felt that the $18,000 level should apply to moderate income, rather than low, and questioned the wisdom of allowing discretionary choices allowed under the proposed guidelines . Mr. Hays noted that lowering of income levels would probably exclude Lexington Town employees. Mr. Hutchinson felt that if all units were for law--income, the original purpose would be defeated. Regarding the ceilings proposed, he said they were established so as to give some discretion to LexHAB in making decisions . As examples of those who are in need but do not fit into rigid categories he listed town retirees, town employees who had no capital for down payments for the condo units, and senior citizens . Mr. Dailey felt the ramifications of lowered ceilings would not be in accord with discussions at Town Meeting and the intent to provide housing for town employees and young people who could not otherwise afford to stay in or return to Lexington. Mrs . Battin said she had no problem with allowing LexHAB discretion in making selections , but said she also recalled the intent that all ten units were for low income housing, a concept she approves . She felt that the $18,000 level was high for a single tenant, but that the $25,850 was about right for a family of four. Mrs. Gaudet then gave figures calculated at 50% of the median income, which she said would result in all units being subsidized. She said they could be immediately filled with waiting Housing Authority applicants, now certified for subsidy. Mr, Marshall also supported the ten units all being for low income housing. He felt that the condominium units prices placed them on the +■o moderate income level. He questioned the $60,000 assets cap which he felt would discriminate against senior citizens of limited income whose only asset is a house. He added that the mechanism could encourage hiding or getting rid of these assets . Mrs . Battin noted that mention of methods to ensure representation of minorities was lacking in the documents presented. Mrs . Gaudet related that an Outreach Plan, including advertising in out-of-town and local papers, informing local businesses, churches and all Town agencies, was to be pursued to encourage minority applicants. LexHAB members were thanked for their efforts and were asked to return to the Board with revisions to the Policy and Guidelines to reflect views expressed that evening. Hanscom Fld. William Johansen, Chairman of the Hans com Field Advisory Commission, Adv. Comm. Alan Lazarus , Commission member, Sally Castleman, the Governor's Representative to MAPC, and Joyce Hals, Massport, were present for update and discussion of developments at Hanscom Field. As of that date, there were no commuter airlines serving Hanscom. Mr. Johansen reported that little has been going on at Hans com, with the excep tion of preliminary application for one helicopter charter service . Mr. Lazarus reported that minor changes in the Noise Rules are being ex- plored x- plored to allow aircraft to land without any surcharge . Mrs. Hals noted that there will be public hearings on the matter if Masspo rt seriously considers the change to the rules . Selectmen's Meeting : March 11, 1985 The Chairman thanked the Commissioners , Mrs . Castleman and Mrs . Hal s p,_ for the reports given and encouraged continued dialogue and communications on Hanscom Field. Upon motion duly made and seconded, it was voted to appoint the following to the Fair Housing Committee for terms of office t❑ expire on Fair Hsg. September 30, 1985 : Committee Appts. Florence A. Baturin 11 Alcott Road Sang M. Chung 13 Woodpark Circle Mrs. Battin noted that it has been customary to have two Selectmen as members of the Center Revitalization Committee . She suggested that Mr. Sacco, former Selectman, be retained in the membership to represent the Chamber of Commerce and that Mr. Eddison be appointed to represent the Board of Selectmen. Upon motion duly made and seconded, it was voted to appoint John C. Eddison to the Center Revitalization Committee , representing the Board of Selectmen, for a term of office to expire on September 30, 1985. It was also voted that Mr. Sacco would remain a member of the Center Revitalization Committee , to represent the Chamber of Commerce. The Board discussed Student Government Day and which current issue would Student best be given to the Student Selectmen and Town Manager for .consideration. Gov't Day Mr. Marshall suggested that the Franklin School conversion proposal would be an appropriate matter for the students to explore . Mr. Eddison, Mrs . Battin, M r. McLaughlin and Mr. Dailey all favored the Minuteman Vo tech poem Hotel/Conference Center proposal as a project, noting that input from students would also be of benefit to the Board. Proposed listing of Selectmen assignments as members and liaisons to Sel.Assign- various committees , Boards , commissions and councils was read by Mr. Marshall .ment s Members were in agreement with the proposed distribution of assignments which will again be reviewed in June. Upon motion duly made and seconded, it was voted to approve the applica- 1-Day tion of the Society for the Preservation of New England Antiquities for One Liquor Lic Day Liquor License on April 20, 1985, for sale of liquor at an exhibition to be held at the Museum of Our National Neri tage, 33 Mar re tt Road on that day. Upon motion duly made and seconded, it was voted to grant permission to Recr.Dept. the Recreation Committee for its opening day parade on Saturday, April 27 , Opening to commence at 9 :30 a.m. at the Muzzey Park and to hold opening day exercises Day at the Little League Field. Upon motion duly made and seconded, it was voted t❑ refer the request of Traffic Anne Senning and Les Wallerstein for installation ❑f a stop sign at Bow Street item and Rawson Avenue to the Traffic Safety Advis❑ry Committee for its review and Bow/Raw- recommendations ow/Raw-- recommendations . son Ave. Imam r rs's) -6- Abatements Upon motion duly made and seconded, it was voted to approve abatement Water Cgs. of Cycle 3 water charges for adjustment of estimates and incorrect reading by customers for the following: J. Peters, 51 Ward Street $41.80 mar D. Brown, 34 Winter Street $59 .95 B. Fineberg, 16 Downing Road $16.50 R. Johnson, 16 Emerald Street $25.85 Abatements Upon motion duly made and seconded, it was voted to abate Cycle 3 Sewer User Water/Sewer Charges in the total amount of $3,580 .86, for properties not cgs. connected to Town Sewer and therefore exempt from sewer user charges. Tr.Rules Upon motion duly made and seconded, it was voted that the Traffic Amendment Rules and Orders of Lexington, adopted by the Board of Selectmen on Maguire Rd. November 13, 1967, are hereby amended as follows : Stop Sign The following is designated as a stop street at the intersection and in the direction indicated: Maguire Road, southeastbound at Hartwell Avenue - "STOP" Bank of Mr. Hutchinson reported on the March 11th meeting of Selectmen McLaughlin Boston and Eddison, Comptroller Perry and Treasurer Kane with Ira Stepanian, President of the Bank of Boston. Mr. Eddison stated that although the meeting with Mr. Stepanian had been a useful and helpful one in explaining the position of the bank, there were a number of questions not totally answered. He noted that less than 1% of the total income of the bank is realized from overseas currency transactions and that the fees averaged $50,000 per year. He stated that all present tended to agree that since all evidence is not in, the situation remains unclear. Further information will be available following inquiries by governmental agencies and by the bank. There was agreement to defer decision on withdrawal of Town funds for 90 days, and to table the March 4th motion to that effect for that period of time. Transfers Upon motion duly made and seconded, it was voted to authorize the Town T. Mgr. Manager to request the following transfers from the Reserve Fund: Comptroller Town Manager's Office Expense Account #1065 - $1,500.00 Comptroller's Office Expense Account #2850 - $1,500.00 Abatements The Manager noted that several Sewer Use Charge abatement requests had sewer User been received and gave his recommendations. cgs. denied On the request from Pleasant Brook Pool Corporation, the Town Manager Kula recommended denial, noting that such an obvious increase in water usage over Winnard the past two years must have indicated to the owners that a leak was present Nicoloro and that repairs were needed. He pointed out that the Town has a commitment Sites to water conservation measures. Mr. Hutchinson added that initial decisions Allen by the Board on abatements in such cases will be important as part of long- range policy. Regarding the data on Pleasant Brook water usage since 1971 , Mr. McLaughlin noted that since the increased usage for the past two years indicated an obvious leak, abatement of charges over those for the highest normal year usage, 368/100 cubic feet in 1977, could be considered on a 1-time request basis. Selectmen's Meeting ( .7 March 11, 1985 d' -7- Mr. McLaughlin's motion to that effect was seconded by Mr. Eddison for Pow purposes of discussion. Mr. Eddison felt that granting of such an abatement would set a precedent regarding other requests. Mr. Marshall said that the sewer user fee is based on water consumption, and that the water had been used. He was opposed to the abatement, as were Mrs. Battin and Mr. Dailey. The motion did not carry. Upon motion duly made and seconded, it was voted 4 to 1 , with Mr. McLaughlin voting in the negative, to deny abatement of water/sewer user charges, as requested by the Pleasant Brook Pool Corporation. Upon motion duly made and seconded, it was voted to deny the request of Mrs. Keith Winnard, 16 Loring Road, for abatex.. ent of water/sewer user charges relative to sufr imming pool us,age of water. Upon motion duly made and seconded, it was voted to deny the request of Mr. and Mrs. Vincent Sites, 214 Follen Road for abatement of water/sewer user charges relative to swimming pool and lawn sprinkling usage of water. Upon motion duly made and seconded, it was voted to deny the request of James A. Nicoloro, 4 Winship Road, for abatement of water/sewer user charges relative to usage of water for lawn and garden sprinkling. Upon motion duly made and seconded, it was voted to deny the request of Donald K. Allen, 16 Hastings Road for abatement of water/sewer user charges relative to water usage for sprinkling of lawns . Mr. Hutchinson's proposed assignments of Articles to Selectmen was Article reviewed and approved following several changes deemed appropriate by Assignments Board Members. Mr. Hutchinson reported on his actions regarding the complaint of Asp,Colum-- Mrs. Ann Asp, relative to a decision to move a street light near her home bus St. on Columbus Street. The Manager reported that the plan had been to relocate Streetlight a light of higher intensity, one house lot away to accommodate the extension of Columbus Street. In response to Mrs . Asp's concerns , the existing light will be left where it is, and another will be installed further up the street. Upon motion duly made and seconded, it was voted 5 to 0 by roll call Exec.Sess. vote, Mr. Marshall, Mrs . Battin, Mr. McLaughlin, Mr. Eddison, Mr. Dailey, to go into Executive Session for discussion on matters of litigation and of Collective Bargaining, with no intent to resume open session. Upon motion duly made and seconded, it was voted to adjourn at 11:15 p.m. A true record, Attest: (-1///1 • i anion H. Snow Executive Clerk VOID , SELECTMEN'S MEETING . (P\ A , March 18, 1985 A regular meeting of the Board of Selectmen was held on Monday, March 18, 1985; in Cary Hall, Cary Memorial Building at 7:00 p.m. Chairman Marshall, Mrs . Battin, Mr. McLaughlin, M±. Eddison, Mr. Dailey; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; MS. Adler, Assistant to the Town Manager; Mrs. S now, Executive Clerk, were present. Lexington Housing Assistance Board was present for further review of Rental criteria for renter selection at the Muzzey School development. Mr. Marshall Selection noted two areas which were in need of clarification: income levels, which criteria had been established at 80% of median income in the Greater Boston area, Muzzey and the criteria under which tenants would be selected. The Chairman asked LexHAB if any changes had been made in the criteria as presented on March 11. M±. Hays reported that at its March 16 meeting LexHAB had directed - its attention to a statement of goals and referred to a separate document which stated the objectives to administer rental units at Muzzey High to secure and maintain a body of tenants which is diverse with respect to financial ability to meet shelter needs, ethnic origin and age. Mr. Hays noted that early applications will not be a factor in selection and that all will be considered equally if submitted before a stated deadline. He outlined the Outreach Plan which would ensure widespread publication of the availability of rental units. pain Mr. Pressman, Chairman of the Fair Housing Committee, summarized the views of his Committee on the proposed tenant selection with respect to the following: application of the 1981 Housing ,Policy Resolution to units at Muzzey; need for effective Outreach to reach minorities; overemphasis of "Lexington connection" in the selection criteria; and the scope of d is-- cr e t io n a l l oar ed the Board. Mr. Pressman also added that there is a need to address procedures for the filling of vacancies after the initial rent-up. M±. Marshall complimented LexHAB and the Fair Housing Committee for their efforts and asked for questions and comments from the Board. Mrs. Battin urged use of the term "racial and ethnic origin" rather than just "ethnic" in the draft goals and objectives. Regarding the Outreach Plan, Mrs . Battin suggested that families of Metco students, going back eight years, be notified of the availability of rental units, as well as current students. Mr. Eddison stated his sense of appreciation for the work of the two Boards . He agreed with Mrs. Battin on her concerns with the omission of the word "racial" in the goals, but said he was satisfied with the drafts at this point. Mr. McLaughlin stated that as policy set by the Board he would like to see 5 of the 10 units set aside for housing for minorities. He saw an opportunity to target families of current Metco students for placement in units. Mr. Dailey said he had reviewed Town Meeting's statement on use of Muzzey, focussing on the selection process, which had appeared to be internal and felt that consideration of Town employees as tenants had been on% the thrust at Town Meeting. He was in favor of LexHAB having a fair amount of discretion and flexibility in the selection process and opposed the con- , cept of an ethnic quota. -2- The Chairman asked if there were any problems with the standards and limitations proposed for net income. He added that he had taken exception to the $18,000 for one person limit, but was now willing to accept that level. He was hopeful though, that persons under that level would be selected. Ammo Mr. McLaughlin and Mr. Marshall both felt that the levels for estab- lished for multi-family were more appropriate than the one person income level. "The Asset Limitations for Eligibility" was summarized. Mr. Marshall said he had previously been concerned with the levels but was naw in support. Mr. Marshall reviewed #5 "Policy and Schedule for Rents. Members were in agreement that the concept was acceptable. Mr. Hays added that as Section 8 levels change from time to time, the rents would be adjusted. There were no concerns raised on Item #6, Leases; Item #7, Income; Item #8, Supplementary Financial Statements. Item #9, Criteria, appeared to be acceptable to the Board, with the agreed upon changes. The Financial Statement and Application documents were reviewed briefly. Mrs. Battin would like to see a substantial number of racial/ethnic minorities as well as very low income families represented but no specific numerical goal assigned. She felt the Lexington connection was an important but not necessary criterion. She asked that measures of need beyond the financial be spelled out and requested that apartment size be related to family size. Mr. Marshall and Mr. McLaughlin wanted a significant representation of racial minorities and low income tenants, feeling that Lexington people have the advantage of knowing of the units and will come in over time. They were against under-use of rooms per unit. Mr. McLaughlin said he was not sure stability was of great importance and saw the need for a proviso regarding under-use. He asked that the Board address that issue. Mr. Dailey said he was comfortable with the criteria but would encourage the addressing of local needs and felt LexHAB should have broad discretion in tenant selection. Mr. Marshall suggested that Section 9 of the Policy and Guidelines per- taining to criteria be redraf ted and that thought be given as to the imple- mentation of processes for the Outreach Plan. LexHAB agreed with his request to further refine the language of the documents and to return in the very near future for their approval. Public Info Mr. Marshall opened the Public Information Session on modified plans for Mtg. reconstruction of Hancock Street, from Adams to Burlington Street. Also Hancock St. present were Walter Tonaszuck, Director DPW/Engineer, Francis Fields , Town Plans Engineer, and Peter Chalpin, Assistant Town Engineer. Mr. Marshall noted the previous presentation of Hancock Street plans at a Public Hearing in February, and issues raised at that time which had re- sulted e- sulted in some changes to the plans . He requested Mr. Fields to review the plans, as modified. Mr. Fields presented slides of the section from Bedford to Adams Street, showing the 26' width proposed, paved with concrete and wide vertical granite curbing on the even numbered side of the street. On the odd side, there will be some modification to allow a sloped granite curb to accommodate parking of cars partially off the roadway. The next slide showed the plan from Adams to #69 Hancock Street, also 26' wide, and with a 5' sidewalk on the numbered side. Selectmen's Meeting March 18, 1985 ;17 -3- Mr. Fields pointed out the impact of the proposed widening of the street to 26' and relocation of the centerline which would result in the loss of some trees and paving of certain areas now grassed. Original plans for the redesign of the Coolidge Avenue/Revere Street/ Liberty Avenue/North Hancock Street/ Burlington Street intersections were shown, proposed to reduce the number of decisions to be made by motorists. The designs hand not been well received at the February Public Hearing. Mr. Fields then showed revised, tentative plans with redesigns to provide improved sight distances and explained details of the widening, shifting of paved areas, removal of trees necessary. He proceeded with descriptions and impact of construction on the street, concluding with the intersection of Hancock and Burlington Streets. He noted that original plans had pro- posed removal of the rotary at that intersection and replacement with a standard intersection. In response to input from citizens , alternative plan, with minor improvements to the existing intersections and arteries, was proposed Mrs. Foster, 70 Hancock Street, inquired about replacement of trees in front of her home which would be lost to accommodate the road plan. Mr. Fields said the frontage would be looked at after construction to see if planting of trees is appropriate through the Town program. Mrs. Shunney complimented Mr. Fields for his attention and response to citizen input at the February hearing. A petition, signed by a majority of abuttors to Hancock Street was read by Mr. Winchester, 57 Hancock Street. The petition expressed support of pro repair and improvement of Hancock Street, but urged that the proposed plan maintain the dimensions, center line and alignment of the existing road. He asked that the aesthetic integrity and historical characteristics of the street be retained, without sacrifice of property and trees . Mr. White, 73 Hancock Street, went on to reference the appropriation of $450,000 by Town Meeting for the project. He asked that a survey of residents be made as to their views, noting that most would prefer to have the existing width, 24 ft., retained (which would save some trees) and the grass strip at the road edge kept. He questioned the need for granite, as apposed to bituminous curbing which is used in other parts of Town. Regarding questions on the proposed road width, Mr. Tonaszuck noted that the existing width of the road is not uniformly 24 ft., but runs from 17 ft. to 25 ft., in some places. In arriving at the proposed 26 ft. width, consideration of safety had been a major concern. Upon question from Mrs . Himmel, 66 Hancock Street, as to how the 26 ft . width had been arrived at, Mr. Marshall explained that the design criteria for that type of road calls for that width. Hancock Street is considered to be an arterial roadway. Regarding questions on installation of curbing, it was felt that some type of curbing was needed to control water runoff, prevent erosion and for safety of pedestrians . Mr. Cavaretta, 38 Revere Street, spoke of a severe problem he has in backing out of his driveway, caused by speed of traffic traveling south on Hancock Street and turning right on Revere. His driveway is located at the apex of the intersection. He said the first plan had overaddressed his problem, but that the modification does nothing to alleviate it. He recommended forcing cars to slow down by creating a sharp right turn onto Revere Street. P- -4- Mr. Tonaszuck noted difficulties in a redesign to accommodate the configuration of the driveway, but promised to attempt a better definition of the turn at that point. Suggestion for realignment of that portion of Revere Street by removing 2 or 3 feet of the triangle will also be con- sidered. Mr. Welles, 19 Grove Street, expressed concern with increased speeding which he felt would be the result of widening of the street. Mr. Zimmer, 48 Hancock Street, also voiced his concern with the hazards of increased speed and additional noise and opposed any plan which would encourage these conditions. In agreement with others present, he was in favor of repairs but not redesign and of retention of the current centerline and width. With respect to the issue of road width, Mr. McLaughlin felt there was basis for arguments in favor of the 22 ft . vs. 26 ft. width. He was in agreement that the widening could encourage speeders . Mrs. Nichols, 67 Liberty Avenue, asked for attention to the landscaping at the Coolidge/Revere intersection. She also asked about traffic control at that location. Mr. Chalpin stated that a Stop sign is planned for the corner of N. Hancock Avenue and Hamilton Road. Mr. Spencer, 32 Hancock Street, also supported the narrower width, feeling that the widening further up Hancock Street could affect the entire Town by encouraging even more traffic from the Burlington Mall/Rte 128 areas . Mr. Sandy, North Emerson Road, spoke as a bicyclist in favor of the widening as essential for safety. Mr. Olivier, 60 Hancock Street felt the plan would encourage more arterial activity. Discussion pro and con continued on the aspect of road width. Comments were made that the wider road and resultant speeding would be a hazard to cyclists and that the varying widths caused cars to slow down at the narrow sections . Mrs . Sandy suggested narrower street width and wider sidewalks. Mr. Himmel repeated the objection to the loss of the grass strip. He felt that improved visibility resulting from straightening of the roadway would heighten the tendency to speed. Mention was made of the School Dept. decision to admit 6th grade students to the Diamond Jr. High School, and the need for safe crossings for these younger children. Mr. Chalpin responded to a question on accident data. There have been incidents, but not consistently enough to constitute a significant pattern Mrs. Sontheimer and Mrs. Armstrong both opposed widening and the pro- posed straightening of the road as well as tree removal— Mrs. Sontheimer felt the curves and narrow sections to be a deterrent to speed. Mrs . Armstrong said the increased traffic and speed would impose difficulties in crossing Hancock Street. Mrs. Shunney felt that public education, not the road width factor, should be dealt with and saw need for the road improvement. She felt that the residents must accept the changes proposed. Mr. Marshall summarized the views expressed and issues raised as follows: . Regarding the road width issue, residents favor narrower; Engineering favors 26 ft. . There seemed to be not much disagreement on curbing, except for views on granite vs. bituminous Selectmen's Meeting March 18, 1985 2,6R5- . Straightening within the road layout. (Mr. Marshall said he felt the oft existing configuration is being maintained.) . Intersection at Revere/Coolidge Avenue, etc. People seemed generally acceptive of the plan, except the Hancock onto Revere situation raised by Mr. Cavaretta. Mrs. Battin said, regarding moving of the street within the alignment, she would prefer it be left as it is. Mr. Ciccola, 18 Hancock Street, felt that only large truck traffic would necessitate the 26 ft. width. He asked for installation of signs noting the existing 30 mph speed limit. Mr. Sandy requested that the plans show a realignment to allow for re- tention of the grass strip. Mr. Eddison requested that the possibility of changing the centerline, with a 24 ft. roadway width, be looked into as a means to saving a number of trees now slated for removal. Mr. White said he felt he was speaking on behalf of all the residents in requesting that the road be left as it is, with only repairs being made. The Information Session was closed at 9 :50 p.m. Capital Expenditures Committee Chairman McCabe and Appropriation Finance Committee Chairman O'Sullivan met with the Board for review of highlights of Committees major budget decisions on open issues, made on a Management by Exception basis by the Board at its meeting on March 14. Budget Planning Board, Council on Aging and Library Personal Services requests review were referenced. The majority of the Board had favored 3 full-time positions for the Planning Department, as requested. The full Board was in support of the Council on Aging's request for a full time Administrator. Expense Budget items including Fire and Police Medical; Group Insurance; Municipal Property and Workmen's Compensation; Conservation Commission; Office Machines; Metered Mail; Fire Expenses; Town Office Bldg. Maintenance; Street Lights; Refuse Collection Contract; Cemetery Expenses; Community Services; Contr, Pension Fund; Non-Contr. Pension; Tax & Bond Anticipation Loans, were briefly reviewed. The Conservation Commission's request for an additional $3,000 for land management was supported by the Board. Regarding the Fire Expenses item relative to alarm boxes, the Manager will provide an implementation plan for removal. Under Highway/Traffic Division, Mr. Hutchinson said he will review an expanded street sweeping program while deleting one piece of equipment requested and, regarding the Cemetery Expense request, he will submit his report on the "self-supporting" concept, previously discussed. Decisions on Capital requests under Article 43, Street Resurfacing; Article 45, Street Acceptance; Article 44, Street Construction; Article 49, Parking Lot Operation and Maintenance; Article 40, Commuter Parking Lot; Article 57, Fire Department Ambulance; Article 51, Conservation Land Purchase; Article 53, Recreation Lighting Request; Article 54, Recreation Lincoln Street area request; and Article 40, School Sump Pump, were outlined. It was noted that Article 41, Conservation Land Purchase (Pine Meadow Golf Course) was still open. The Selectmen will carry the School Department budget request. The Department is preparing a cost allocation report on that request. Costs for Minuteman Regional VoTech High School and Mass. Water Resources Authority charges were reviewed. Mr. Hutchinson noted that the $1,200,000 MWRA request may prove not to be sufficient to cover charges. -6- Under Revenue, estimated Cherry Sheet receipts in the amount of $5,493,908 and total estimated valuation in the amount of $1 ,333,000 reflected increases. Mr. Hutchinson noted a margin of $147,184 under the levy limit. awe Chairman Michael O'Sullivan, Appropriation Committee, and Chairman Daniel McCabe, Capital Expenditures Committee were present to inform the Board of the positions of their Committees on budget and capital requests Mr. O'Sullivan, on behalf of his Committee, congratulated Mr. Pailey on his election as Selectman, and urged that he use the experience gai*ed while a member of the Appropriations Committee to the benefit of the Boar4. He proceeded with review of budget items, also on a management by except- ion basis. Regarding the proposed acquisition of the Pine Meadows Golf Course, he felt the cost must be factored in an balanced off with other money requests . He questioned whether it would be appropriate to ask the School Committee to reconsider its requests, adding that some marginal issues in the budget may have to be compromised. On Article 46, Mass. Avenue/Waltham Street traffic signal, the Committee's recommendations are for $0. Noting the $20,000 cost estimate for the 'Iadvance green" or "green arrow" signalization proposed, Mr. McLaughlin said he would remove his advocacy of the project, at such a cost. No recommendations on Articles 53 (Center Field lighting) and 5,4, (Lincoln Street Recreation area) have been made. Mr. O'Sullivan noted the lack of input and a statement of its priorities from the Recreation Committee and questions in methods proposed to finance these projects . Mr. O'Sullivan requested details and updated information on thd proposed removal of residential area fire alarm boxes and saw the need for public reaction to that action. The Manager will provide a report on the matter. mor Upon motion duly made and seconded, it was voted to approve the minutes of the Selectmen's Meeting on February 4, 1985. Upon motion duly made and seconded, it was voted to reappoint Mary C. Abegg, 261 Waltham Street, as a Registrar of Voters for a term of office toexpire on March 31 , 1988, as recommended by the Lexington Democratic Town Committee. The Board discussed its position on Articles 6 (Disclosure of Real Property) , 7 (Professional Review Board) and 8 (Fair Housing Policy) . Mr. Domnitz, proponent of Article 6, was present and provided an amended motion to his Article which would exclude Town Meeting members from disclosure of ownership of property, but would require them to abstain from voting if con- flict of interest was an issue. It was felt that the existing Conflict of Interest laws were adequate protection and that disclosure might discourage citizens from running for Town Offices. Mrs. Battin and Mr. Eddison saw merit in the appointment of a committee to study the entire conflict of interest issue, but were opposed to the motion as presented. Mr. Marshall, Mr. McLaughlin and Mr. Dailey saw no need for a study and were also opposed to the Article as presented. There was unanimous opposition to the motion as presented. A minority of the Board expressed possible support of a study for report to the 1986 Town Meeting. Selectmen's Meeting March 18, 1985 _7_ .w Mrs. Battin requested the Board's view on Article 7, which she will carry. She stated that she supported the position of the Board of Health, which opposes the requirement for formation of an additional regulatory Board regarding potential hazardous substances; a matter which is under the aegis of the Board of Health. Upon motion duly made and seconded, it was voted to support tht position of the Board of Health in opposition to Article 7. Regarding Article 8, decision on the Board's position was deferred pending submission by Mr. Toye of the motion. Upon motion duly made and seconded, it was voted to approve the applica- tion of St. Brigid 's parish for One Day Liquor License on March 23, 1985, at Keilty Hall, 2001 Massachusetts Avenue, from 8:00 p.m. to midnight. f Upon motion duly made and seconded, it was voted to approve the applica- tion of Joan F. Caddigan for One-Day Auctioneer 's License on March 27, 1985, for an auction to be held at Heritage Hall, 177 Bedford Street, from 6:30 p.m. to 11:00 p.m. Upon motion duly made and seconded, it was voted to approve Sewer Charges in Lieu of Betterment in the amount of $6,540.44, for Hartwell Avenue Realty Trust, 94 Hartwell Avenue, as recommended by Francis X. Fields, Town Engineer. Vote to abate Sewer User Charges, Cycle 1, in the total amount of $130.29; Cycle 2, in the total amount of $2,088.51; and Cycle 3, in the total amount of $560.29, for properties not connected to Town sewer and therefore exempt from charges. Upon motion duly made and seconded, it was voted to approve the request of Versailles Restaurant for renewal of lease for operation of sidewalk cafe from April 1, through October 31, 1985, with service until 11:00 p.m. , con4 sistent with conditions of the past two rental periods. Upon motion duly made and seconded, it was voted to accept reimbursement in the amount of $2,778 from the Commonwealth of Massachusetts for costs in- curred under the state mandated "Right to Know" law, under provisions of Mass. General Law, Chapter 44, Section 53A, Acceptance and Expenditures of Grants or Gifts for Municipal Purposes. Upon motion duly made and seconded, it was voted to authorize the Town Manager's appointment of Susan Adler as Acting Town Manager during his absence from March 23, through March 26, 1985. Upon motion duly made and seconded, it was voted to adjourn at 11:00 p.m. A true record, Attest: r -141(7/67A-1 anion H. now Executive Clerk i s� .. SELECTMEN'S MEETING weft )1\ March 25, 1985 •i A regular meeting of the Board of Selectmen was held on Monday, March 25, 1985, in the Selectmen's Meeting Room, Town Office Building, at 7:00 p.m. Chairman Marshall, Mrs. Battin, Mr. Eddison, Mr. Dailey; Ms. Adler, Acting Town Manager; Mr. Cohen, Town Counsel and Mrs. Snow, Executive Clerk, were present. The Chairman opened the Public Hearing on the petition of New England Telephone Company for permission to install 15 f t. + of conduit in Woburn Street. MT. McC ar t, representing New England Telephone Co. , was present and explained the need for installation to service a new subdivision, Pheasant Brook Estates. Director of Public Works T onas zuck's memorandum, recommending approval of the petition was noted. No one speaking in favor or in opposition, the Chairman declared the hearing closed. Upon motion duly made and seconded, it was voted to approve the petition, plan and order of New England Telephone Company for installa- tion of approximately 15 ft. of conduit in Woburn Street on the south- erly side at existing pole 42/47, located approximately 197 ft. westerly of Leonard Road, southerly to private property. pun Copies of the 1984 Town Report were presented to Board members . Erna Greene, Chairman of the Town Report Committee was present and was complimented for the fine work, as always, of her Committee in prepara- tion of the Report. Ms. Adler noted distribution locations at the Town Manager's Office, the Public Libraries, and at that night's session of Town Meeting. Upon motion duly made and seconded, it was voted to approve minutes of Selectmen's Meetings on February 4, and February 11, 1985. The February 11 Executive Session minutes, which Mr. Eddison wished to correct, will be acted upon in Executive Session. Upon motion duly made and seconded, it was voted 4 to 0 by roll call vote, Mr. Marshall, MTS. Battin, Mr. Eddison, Mr. Dailey, to go into Executive Session for purposes of discussion of land acquisition, with intent to resume open session. At 7:25 p.m., open session was resumed. Stephen Hickon, Project Manager and Victor Coletti, Project Engineer, of Camp Dresser & McKee, Inc. were in attendance for presentation of a "Preconstruction Water Systems Analysis Report", prepared by that firm. Mr. Tonaszuck, Director Public Works/Engineer, Mr. Fields, Town Engineer, omft Mr. Spiers and Mr. Hadley of the Water Department were also present. m n's Meeting March 25, 1985 Select e ,l -2- Mr. -2-Mr. Hickox and Mr. Coletti presented a summary of conclusions and recom- mendations based on the results of the engineering investigation of the Town's expected future water demands, sources of supply, and distribution system mow facilities. Recommendations were classified into three priorities: satis- faction of all Insurance Service Office fire flow requirements ; maintenance of adequate pressures along major grid mains at high points and extremities of the system during peak hour and fire conditions; help to increase overall system reliability. Also recommended was an annual program of replacing or cleaning and lining all unlined pipe that is not in parallel with properly sized lined pipe and replacing pipe that is less than 6"/diameter.. An Annual improvement program for the next ten years was also summarized. The consult- ants stressed intensification of the existing annual preventive maintenance programs, including hydrant repair and replacement, leakage detections and repair, valve exercising, meter replacement and water, main flushing. The estimated construction cost for distribution system improvements was $1,076,000; the recommended annual budget allocation' for annual programs was $265,000. Mr. Coletti noted that there were separate reports on the effects on Lexington's system of the water demands of the Towns of Burlington and Bedford. Ms. Adler referenced six streets which are of highest priority for re- lining, which will be tied in with the resurfacing program. Mr. Marshall expressed the appreciation of the Board to Mr. Hickox and Mr. Coletti, as well as staff in attendance for the informative review pre- sented. Upon motion duly made and seconded, it was voted that the Selectmen will support Article 9 , amendments to Article SII of the General by-Laws, Wetland Protection. moo Procedures for dissolution of the Special Town Meeting were outlined, which was to take place at 8:15 p.m. that evening. Mr. Marshall will move to dissolve the Special Town Meeting which had Breen adjourned to that date for consideration of the Pine Meadows Golf Course purchase. Ms. Adler outlined plans for a meeting to be scheduled for April 1 for discussion of Route 2A/Marrett Road widening plans, to which the Planning, Minuteman School, Minuteman National Park Service, Nolan/Norton and the Lincoln Selectmen will be invited. Because of the restriction of the one hour Selectmen's meeting, the focus will be mainly on that topic. Upon motion duly made and seconded, it was voted to approve abatement of Cycle 1 sewer user charges in the total amount of $403.34; Cycle 2 sewer user charges in the total amount of $195.22; Cycle 3 sewer user charges in the total amount of $78.69, for properties not connected to Town sewer and there- fore exempt from sewer user charges. Upon motion duly made and seconded, it was voted to approve abatement of Cycle 1 water receivables for B. Cohen, 8 Plymouth Rd., in the amount of $14.85 (defective water meter) and for A. Lombardi, 64 Farmcrest Avenue in the amount of $68. 75 (incorrect customer reading) . ..d Selectmen's Meeting March 25, 1985 omm. Upon motion duly made and seconded, it was voted to approve appli- cations for renewal of Annual Auctioneer Licenses for: Joan R. Jenkins 45 Grapevine Avenue Allen C. Lannom 35 Webster Road William Sennott 10 Douglas Road Upon motion duly made and seconded, it was voted to reappoint Marion H. Snow as'Executive Clerk of the Board of Selectmen for a term of office to expire on March 31, 1986. Upon motion duly made and seconded, it was voted to reappoint Palmer and Dodge, as Town Counsel for a term of office to expire on March 31, 1986. Upon motion duly made and seconded, it was voted to adjo at 7:57 • (-) A true record, Attest: ,JA m rion H. S ow Executive Clerk mom mad VO I D V e 1) 1,1 A .4 Or 101° poon SELECTMEN'S MEETING CI-- March 27, 1985 f A regular meeting of the Board of Selectmen was held on Wednesday, March 27, 1985, in the Selectmen's Meeting Room, Town Office Building, at 7:00 p.m. Mr. Marshall, Mrs. Battin, Mr. Eddison, Mr. Dailey; Mr. Hutchinson, Town Manager; Mr. Cohen, Town Counsel; Ms. Adler, Assistant to the Town Manager; Mrs . Snow, Executive Clerk, were present. The Board agreed to an April meeting of April 1 , 3, 8, 10, omitting Patriots ' Day week. The schedule for the remainder of the month will be established at a later time. Mr. Marshall noted c. -splindeg frI4! the State Office of Transport- ation and Construction, in' n th ! arc 'of a study which will be pre- pared by Sasaki Assoc. on tra fic congestion on Rte. 128 in Waltham. Commissioner Tierney requested input from the Board to guarantee the ultimate success of the study, and the participation of Mr. Marshall or his designee. The Town Manager will appoint a staff member in this capa- city and Mr. Eddison offered to serve as liaison to monitor the progress of the study. School Committee Chairman Paul Newman, members Anthony Clough and pm Lynda Wik, and Superintendent Geoffrey Pierson were present for conversa- tion prior to Town Meeting, on the School budget proposal and matters rela- tive to other financial considerations to come before the Town Meeting. Upon motion duly made and seconded, it was voted 4 to 0 by roll call vote, Mr. Marshall, Mrs . Bat tin, Mr. Eddison, Mr. Dailey, to go into Executive Session for discussion of matters of land acquisition, with intent of possible return to open session. Upon motion duly made and seconded, it was voted to adjourn at 7:55 p.m. A true record, Attest: / f 0 M;rion H. Sn w W Executive Clerk woe r VOID