2009-01-12-CPC-min - Laserfiche WebLink

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Community Preservation Committee Monday, January 12, 2009 Legion Room 4:30 pm Present: Betsey Weiss, Chair; Marilyn Fenollosa, Vice Chair; Joel Adler, Norman Cohen, Wendy Manz, Nathalie Rice, Admin. Asst.; Sandy Shaw and Dick Wolk. The meeting was called to order at 4:35 pm. The purpose of the meeting was to review two projects before the CPC for funding in FY 2010. 1.Town Office Building Renovation Project – Linda Vine and Pat Goddard were in attendance to discuss the Town Offices Renovation Project. Mr. Goddard opened the discussion by explaining that the Town Manager’s Office has reconsidered the scope of the Town Offices Renovation project in order to more fully explore the needs of the Town Office Departments. He said that the original request to the CPC for 1.2M was predicated on a design cost of 80,000, and a subsequent “fast track” renovation. After considering the project, it became clear that the 1.2M estimated cost might not suffice for the types of renovations needed. Mr. Goddard and Ms. Vine explained that the construction estimate did not include any changes to interior walls, and did not take into consideration the co- location of departments with similar public functions, such as those in Community Development. They said they realized the process had been accelerated at an unrealistic pace, and needed to be slowed in order to more carefully design a more inclusive scope of work. With that in mind, the Town Managers’ Office would be resubmitting a request for less funding from the CPC, in all likelihood, $30,000. This would enable the Town’s office design team to consider the project over the next year, work with the design consultant, and determine the most essential upgrades. The team would then go to the various committee involved, and decide upon the best plan with which to move forward. The request to the CPC for construction monies would follow for FY 2011. Ms. Fenollosa questioned Mr. Goddard and Ms. Vine about whether they would pursue the Town Office renovations without CPC funding. They responded that they felt the upgrades to Town Offices were needed, particularly in the areas of ADA upgrades and fire safety. Ms. Vine explained that there is now no ADA bathroom on the second floor to serve Selectmen’s Meeting Room, and Mr. Goddard added that the interior stairwells are not up to code from a fire safety standpoint. Ms. Weiss asked how the Town Office renovation project “stacked up” to the project before the CPC for upgrades to the Fire Headquarters. Mr. 1