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2008-06-09-CPC.min
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2008-06-09-CPC.min
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Minutes - CPC - Community Preservation Committee
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<br />COMMUNITY PRESERVATION COMMITTEE <br />Board of Selectmen Meeting Room <br />Monday, June 9, 2008 <br />4:00 p.m. <br /> <br /> <br />Present: <br /> CPC Chair, Betsey Weiss, Joel Adler, Norman Cohen, Marilyn Fenollosa, Leo McSweeney, <br />Also Present: <br />Judy Pearson and Sandy Shaw. David Kanter, CEC Liaison; Richard Pagett, former <br />CPC member; Carl Valente, Town Manager; Bill Hadley, Director of Public Works, Maryann McCall- <br />Taylor, Director of Planning; and Patrick Goddard, Director of Public Facilities. <br /> <br />Absent: <br /> Wendy Manz and Dick Wolk. <br /> <br />The meeting came to order at 4:07 p.m. <br /> <br />1. Vote Minutes. <br /> <br />A motion was made and supported unanimously by the CPC to accept and approve meeting minutes <br />for the following dates: 1/7/08; 1/14/08; 1/31/08; 1/31/08 Executive Session; 2/20/08; 3/3/08; 3/24/08; <br />4/3/08; 4/3/08 Executive Session; 4/17/08; 4/17/08 Executive Session; 4/28/08; 4/28/08 Executive <br />Session; and 5/8/08. <br /> <br />2. Discuss the CPC application, requirements, and any changes for the November 1, 2008 <br />deadline <br />. <br />Betsey Weiss opened the conversation and shared that the CPC needs more detailed and fact specific <br />information on future CPA project application request forms. She stated that only one project should <br />be submitted per each application and that a breakdown of estimated costs is needed, if at all possible, <br />in order for the CPC to make informed and careful decisions. <br /> <br />A discussion followed noting some of the challenges Town officials face in trying to obtain cost <br />estimates in advance. The CPC shared the challenges they encounter as a result of not having enough <br />factual information to credibly justify financial requests. All agreed that project applicants should, in <br />most cases, be able to provide at minimum, a breakdown or list of project components. It was also <br />agreed that project applicants will do their very best to provide any and all possible numbers so that <br />st <br />cost estimates are provided as early as possible. Further, it was agreed that November 1 would be the <br />deadline to submit a project application and that the application will include project description, <br />st <br />component parts and a guesstimate of numbers and costs. Finally, it was agreed that December 1 will <br />be an acceptable date by which a more comprehensive cost estimate will be required (noting that an <br />actual cost estimate in not necessarily needed much prior to a public hearing). Everyone unanimously <br />agreed that the CPA application deadline for non-Town entities would remain at November 1. <br /> <br />As the CPC amends the CPA project application form itself, the Committee will include the Allowable <br />Spending Purposes chart to help applicants determine CPA eligibility. <br /> <br />As the conversation about the CPA application concluded, Town Manager, Carl Valente asked if the <br />CPC wanted to discuss the role and communication stream with Town Counsel. In doing so, Carl <br />mentioned having spoken to Kevin Batt and together they are recommending a new approach. That <br />approach is as follows: First, once CPA project applications are received, the CPC will provide a list <br />of projects and backup materials to Town Counsel for review. Next, after Town Counsel reviews this <br />material, he will attend a CPC meeting to share his reading of the statute and eligibility. Lastly, if <br />J. Pearson, CPC Meeting 06.09.08 Minutes <br /> <br />
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