2020-11-19-AC-min - Laserfiche WebLink

Browse Search

11/19/2020 AC Minutes Minutes Town of Lexington Appropriation Committee (AC) November 19, 2020 Place and Time: Remote Participation: in accordance with the Governor's March 12, 2020 Order Suspending Certain Provisions of the Open Meeting Law; communication took place via a Zoom teleconferencing session that was open to the public; 6:30 p.m. Members Present: Glenn Parker, Chair; Sanjay Padaki, Vice-Chair; Alan Levine, Secretary; John Bartenstein; Eric Michelson; Meg Muckenhoupt; Carolyn Kosnoff, Assistant Town Manager, Finance (non-voting, ex officio) Members)Absent: Lily Manhua Yan Other Attendees: Edward A. Bouquillon, Superintendent-Director, Minuteman Regional Vocational Technical School (Minuteman); Melissa Battite, Director, Recreation and Community Programs (Recreation); Christine Dean, Community Center Director, Recreation; Christian Boutwell, Recreation Committee; Eileen Jay, Vice-Chair, Lexington School Committee; Judy Crocker, Lexington's School Committee Representative to Minuteman Regional Vocational Technical High School; David Kanter, Capital Expenditures Committee liaison Mr. Parker confirmed attendance by roll call, reviewed the authorization for meeting remotely, noted that the meeting was being called to order at 6:34 p.m. on November 19, 2020, and stated that the meeting was being recorded for the purpose of creating minutes. He also noted that materials for the meeting were available on-line. Minuteman Athletic Complex Phase 1 Project Financials Mr. Parker reported that the Select Board (SB) had asked the AC to comment on the proposed funding for the Minuteman athletic complex, which has been authorized by the Minuteman School Committee. Mr. Michelson reviewed material describing the project and the associated financial considerations. The current appropriations for the project include $5.9 million to cover the base bid associated with the athletic field. Lexington's commitment to this part of the project is not under consideration. An additional $1.9 million was bid for six add-alternates that are identified as Phase I. Unless Lexington holds a Town Meeting within 60 days and votes to object, Lexington will be obligated to pay $30,000 to $36,000 per year, estimates based on current enrollment, for 10 years to cover the cost of the add-alternates. The exact amount each year will be calculated based on enrollment. As compared to a larger project presented to Lexington two years ago, which would have included shared funding and sole use by Minuteman and Lexington, this does not include extended stadium seating around the football field, a storage facility, or tennis courts. Those elements are identified as a Phase 11 project for future consideration. Ms. Battite, Ms. Kosnoff, Ms. Crocker, and Mr. Bouquillon responded to questions. Their responses included the following additional information: • It is expected that the athletic fields will be revenue generating when they are rented out and will produce cost savings when Minuteman students do not need to travel to and use non- Minuteman fields. • Revenue from the rental program will go into a revolving fund and can only be used to support the asset-generating facility. Support of the facility includes $230,000 for annual 1