2020-07-15-REC-min (includes attachments)

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2 present the updated version to the School Committee at its July 21"meeting and the final draft will be presented and voted on during July 28' School Committee meeting. Members of the Recreation Committee expressed their concerns about the transportation challenges that will be presented and questioned if the Committee should advocate and encourage people to utilize such trail systems as Safe Routes to School and ACROSS Lexington to walk to school. Melissa Battite, Director of Recreation and Community Programs,reminded the Committee that ACROSS Lexington is not maintained or cleared and trail use would need to be supported if the Town promotes it. Ms. Jay added that as of now, the school start date is set for September I",but that also has a chance to be pushed back. Suzie Barry, liaison from the Select Board,had nothing new to report. Ellen Cameron, liaison from the Council on Aging, said that things are running well from home. She added that the age- friendly assessment had been completed and the next venture will be sending postcards to neighbors. 4. Recreation, Community Programs, &Parks Report Melissa Battite and Christine Dean, Community Center Director,reviewed the July 15th Recreation and Community Programs Report. A copy of the report is attached with the meeting minutes. Ms. Battite informed the Committee that the portable toilet pilot program that is scheduled to be implemented for the Fall 2020 season will be reviewed in August. Suzie Barry reported that the Library Trustees voted unanimously to keep the Cary Library closed to the public until at least October Ist. Curbside pickup will continue to be available during this time. a. Phased Reopening Discussion and updates Melissa Battite reported that local businesses that are indoor-based and currently cannot reopen to the public have contacted the Economic Development office about supporting outdoor fitness at parks. A recommendation has been created and will be presented to Jim Malloy, Town Manager, and the Select Board in the near future. 5. Goals The Recreation Committee's FY20-FY21 goals will be reviewed at the August 26th meeting. 6. Policy Discussion a. Outdoor Lighting Policy This policy was last updated officially back in October 2008. Rick DeAngelis recommended moving the shut off time at the Center Recreation Complex of 10:30pm back fifteen minutes to 10:45pm. Melissa Battite indicated that while the new track lights are operational, that is a cost that can't be recovered through permit or user fees and that there may be different usage on weeknights and weekends. This policy will be voted on at the August 26th Recreation Committee meeting. b. Playing Field&Related Facility Permit Policy i. Heat Index Protocol The heat index protocol is still be revised and finalized. One recommended change in the policy is to change the term Lexington-based sports organization to Lexington-based organization. This revision would capture the ability of local businesses to use a facility like the Center Recreation Complex or Lincoln Park,which was discussed previously during the meeting. Suzie Barry stated that the Select Board discussed this topic during its July 13th meeting and the Board supports all local businesses and hopes the Recreation Committee will do so as well. Francesca Pfrommer stated that compliance with additional guidelines, should they occur, should also be incorporated into the policy. After a brief discussion, Francesca Pfrommer made the following motion: "The 39 MARRETT ROAD,LEXINGTON,MASSACHUSETTS 02421