2020-07-01-REC-min (includes attachments)

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2 4. Goals A copy of the Recreation Committee's FY20-FY21 goals is attached with the meeting minutes. Rick DeAngelis, Chairman of the Recreation Committee, admitted that this has been an incredibly exceptional year. With the Enterprise Fund's retained earnings being depleted as a result of the COVID-19 pandemic,it will be critical for the Department to operate even more like a business going forward. Mr. DeAngelis added that where there are challenges, there are always opportunities and he is looking forward to seeing the Department get back on track. The Committee's goals for the upcoming year will need to enhance our programs,participants, and the Enterprise Fund. Melissa Battite stated that all FY2021 capital improvement projects that are scheduled to be funded through the tax levy or free cash are on hold until the fall. For our department, this includes the feasibility study for the Center Bathrooms renovation and the athletic fields feasibility study and Ms.Battite acknowledged that the capital plan will look different going forward. It will be imperative for staff to focus on delivering core, essential services while maintaining fiscal responsibility and for the Department to prove that it is essential to the Lexington community. 5. Recreation, Community Programs, &Parks Report Melissa Battite, Director of Recreation and Community Programs,Peter Coleman, Assistant Director of Recreation, and Christine Dean, Community Center Director,reviewed the July Ist Recreation and Community Programs Report. A copy of the report is attached with the meeting minutes. The executive summary of the survey results for the community needs assessment is also attached. a. Phased Reopening Discussion and updates Melissa Battite presented the July Ist draft of the Path to RECovery—Restoration of Services. A copy of the plan is attached to the meeting minutes. Francesca Pfrommer stated that the Skate Park needs to be added into the document and the signage needs to be taken down at this site. The metal signs which state "fields,playgrounds, and courts closed"were very helpful over the past few months,but should be taken down as these facilities reopen. After a brief discussion, Rick DeAngelis made the following motion: "The Recreation Committee recommends approval of the proposed edits to the Path to RECovery, inclusive of the suggestions made by Francesca Pfiommer regarding the Skate Park." Francesca Pfrommer seconded the motion. The Recreation Committee voted 4-0 to approve this motion. 6. Review of Policies Melissa Battite provided a brief overview of the Board of Selectmen Park and Recreational Facilities Regulation,Playing Field and Related Facility Permit Policy, and the Outdoor Recreation Area Lighting Policy. Copies of these policies are attached to the meeting minutes. Ms.Battite asked the Committee members to send her their notes and edits so the Committee can review a red-line copy of these policies at its July 15th meeting. She added that since its review in December, staff have been working on incorporating a heat index policy into the field permit policy and this should be ready for review at the August Recreation Committee meeting. Prior to adjourning, Lisa O'Brien reviewed the proposed process for the Recreation Committee email. A copy of the protocol is attached to the meeting minutes. Francesca Pfrommer made the following motion: "The Recreation Committee moves to approve the proposed protocol for the Recreation Committee email." Rick DeAngelis seconded the motion. The Recreation Committee voted 4-0 to approve this motion. 39 MARRETT ROAD,LEXINGTON,MASSACHUSETTS 02421