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lOvs MOBp�'Y pQ IT]5 G x Town of Lexington Recreation Committee ,s b APPIL19 S FX INC, Frederick DeAngelis, Chairman Tel: (781) 698-4800 Lisah Rhodes, Vice Chair Fax: (781) 861-2747 Lisa O'Brien Ruixi(Ray) Yuan Francesca Pfrommer Recreation Committee Minutes of Meeting June 17, 2020 A virtual meeting of the Recreation Committee was held on Wednesday,June 17,2020 at 6:30pm through the Zoom platform. Members Present: Rick DeAngelis,Lisah Rhodes,Lisa O'Brien,Francesca Pfrommer, and Ruixi Yuan Staff Present: Peter Coleman,Assistant Director of Recreation, Christine Dean, Community Center Director,Thomas Romano,Community Center Youth and Family Program Coordinator Others Present: Meredith Applegate (42 Reed Street, Lexington), Suzie Barry(Select Board liaison), Tim Clackson (14 Winthrop Road, Lexington), Eileen Jay(School Committee liaison), and Ellen Cameron(Council on Aging liaison) 1. Meeting Minutes from June 2,2020 Francesca Pfrommer moved and Ruixi Yuan seconded the approval of the Committee Minutes of May 20th. The Recreation Committee voted 4-0 to approve the June 2 minutes. 2. Public Comment—None 3. Liaison Reports Ellen Cameron, liaison to the Council on Aging,reported that things are going well with Senior Services and many virtual classes are being offered and filling. Francesca Pfrommer inquired about the senior population and their vulnerability to feel isolated right now. Ellen discussed the phone check-ins, Meals on Wheels, mask delivery,resource guides,newsletters, and postcards for assistance that the Human Services Department is providing. Eileen Jay, liaison to the School Committee,reported that return to school in the fall presents many unknowns. Discussions suggest different scenarios,including a hybrid in-person and remote model; 1 week of in-person instruction and 1 week off, and 2 days in-person and 2 days remote per week. 4. Committee Email Protocols Lisa O'Brien presented a draft of protocols for the new Committee email account. Francesca suggested changing the word "feedback"to acknowledge other types of inquiries, and to change "shortly"to "a few days." Suzie Barry mentioned that the Select Board account has a way to send a text message when an email arrives. She also suggested removing the next meeting date and instead directing people to the Public Meetings calendar. She added the idea of including a link to sign up for the Recreation e-newsletter. Eileen Jay explained that the emails to the School Committee goes to all members,but then there is one designated Clerk who responds. She did caution against setting up an automated response and suggested instead, to respond personally with a message that that says something to the effect of"we will look into this and get back to you." Ellen Cameron inquired if there was a place to write and leave a comment as opposed to email. Christine Dean responded that there is a comment box at the Community Center that