2019-10-23-CEC-min - Laserfiche WebLink

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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting October 23, 2019 Location and Time: Town Office Building, Parker Room (G-15); 7:45 A.M. Members Present: Charles Lamb, Chair; David Kanter, Vice -Chair & Clerk; Sandy Beebee; Rod Cole; Wendy Manz; Frank Smith Members Absent: None Others Present: Nick Nichols, Appropriation Committee; David Pinsonneault, Director, Department of Public Works; Carol Kowalski, Assistant Town Manager for Development; Carolyn Kosnoff, Assistant Town Manager for Finance Documents Presented: • Notice of CEC Meeting, October 23, 2019 • Corrected Minutes of the CEC Meeting, May 15, 2019 • Pending Final Minutes #2 of the CEC Meeting, June 19, 2019 • Financial Summit Minutes of the CEC Meeting, October 16, 2019 • FY2020 Budget Adjustments for the Fall 2019 Special Town Meeting (STM) • Tanko Lighting, Summary of Financial Analysis—Lexington, MA, October 21, 2019 Call to Order: Mr. Lamb called the meeting to order at 7:46 A.M. Briefing on November 9, 2019, STM Article 9: Light -Emitting Diode (LED) Streetlight Conversion: Mr. Pinsonneault explained that when the Town installed induction streetlight fixtures about 10 years ago, LED technology was not advanced enough for such use. The Town is currently spending approximately $136,000 per year maintaining those fixtures, which are not well suited for the New England climate. LED technology has since improved. Today's LED fixtures are not impacted by climate, require less maintenance, and are more energy efficient than induction fixtures. Mr. Pinsonneault reported that Lexington has been approved for a $194,764 Metropolitan Area Planning Council (MAPC) grant to convert to LED fixtures. Eversource, the Town's electrical supplier, is offering a $96,813 rebate incentive for such a conversion. Because these are reimbursable funding sources, Article 9 is requesting $875,858 for the conversion, with a net project cost of $584,282. It is estimated that the payback for energy and maintenance savings will be 5.5 years. MAPC, which is requiring that the project be completed by May 31, 2020, would manage the bid process. In response to questions, Mr. Pinsonneault commented that: • The LED lights have a 20 -year warranty and often last several years longer. • Disposal of the induction fixtures would be included in the contract. • There is no contingency included in the funding request; the cost of the project could be less than is currently estimated, not more. • There is no guarantee that the grant program would be available next year. Page 1 of 3