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Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting June 19, 2019 Location and Time: Town Office Building, Reed Room (111); 7:45 A.M. Members Present: Charles Lamb, Chair; David Kanter, Vice -Chair & Clerk; Sandy Beebee; Rod Cole; Wendy Manz; Frank Smith Members Absent: None Others Present: None Documents Presented: • Notice of CEC Meeting, June 19, 2019 • Draft #3 Minutes of the CEC Meeting, June 5, 2019 • Mr. Kanter's e-mail to the Committee members, June 18, 2019 21:31, Subj : Selectmen 2019 Goals Setting—DRAFT DG K Input for FY2020—FY2022, with attached draft Call to Order: Mr. Lamb called the meeting to order at 7:45 A.M. Approval of Minutes: Mr. Kanter discussed proposed amendments to the Draft #3 Minutes of the CEC Meeting, June 5, 2019. He moved that the Draft #3 Minutes for the CEC meeting on June 5, 2019, be approved as amended, and the Motion was seconded. Vote: 6-0 Member Concerns and Liaison Reports: Mr. Lamb reported he just received an e-mail from Jennifer Hewitt, Town Budget Officer, advising that the Finance Office is in the midst of updating the capital -planning process for FY2021 and wanted our thoughts. He offered to attend a near-term meeting of this Committee. While they are aware of many of them, as expressed during the FY2020 capital meetings, they believe it is always helpful to review and refine. At this point, the process is still fluid, and they anticipate this will be a transition year, with further revisions for FY2022 and beyond. The Committee discussed that offer and agreed having a Committee member meet with Ms. Hewitt and Carolyn Kosnoff, Assistant Town Manager for Finance, would be sufficient. Mr. Lamb said his near-term availability will be limited and recommended that Mr. Kanter represent us at such a meeting—with which the Committee unanimously agreed. Mr. Lamb so advised Ms. Hewitt by an e-mail, with a "Cc" to Ms. Kosnoff. Committee's Prioritized Input to the Board of Selectmen's Next Goals -Setting Process: To serve as a basis of that discussion, the Committee used a draft that Mr. Kanter had prepared for what is anticipated to be Goals for a multi-year period—which would replace what had been an annual process. During the ensuing discussion, Mr. Kanter recorded significant changes that produced a 2nd draft that accommodated all the Committee members' inputs. A Motion was made and seconded that the Committee approve the 2nd draft as the input that had been requested from this Committee to the expected goals -setting process—with the Chair authorized to make any changes consistent with the Committee's discussion today. Vote: 6-0 Page 1 of 2