2019-04-08-TOUR2-min - Laserfiche WebLink

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`OVs MORN' O� 1775 tic (7 N P APRIL 19' �FXINGSO� Town of Lexington Tourism Committee Dawn McKenna, Chair (781) 862-0500 ext 84585 DRAFT Tourism Committee Minutes April 8 2019 4:30—6:00 pm Parker Room, Town Office Building Members Present:Dawn McKenna,Marsha Baker,Bebe Fallick,Jon Himmel,Wim Nijenberg,Kerry Brandin, Trisha Kennealy Center Committee Liaison Present:Fred Johnson Selectmen Liasion Present:Doug Lucente Staff Present:Melisa Tintocalis,Katie Johnson,and Casey Hagerty Members Absent: Margaret Coppe,Erica McAvoy 1. Visitors Center Project- Construction Bids and updates Dawn McKenna explained that the bids came back for the Visitors Center project much higher than anticipated. The lowest bid was $400,000 higher than the allotted budget for the project. Doug Lucente explained that he and Jim Malloy met earlier in the day to discuss the situation. The project will either need to go back out to bid or they will have to go back to Town Meeting to ask for additional funding. Dawn McKenna mentioned that Article 27, which would allow the Selectmen to request additional funds under an capital project that was appropriated at a previous Town Meeting is still open at the current Annual Town Meeting so there is an opportunity to ask for money in time to accept the qualified bid. Another option would be to go back to the Historic Districts Commission and seek permission to use a non-slate roof on the building which would reduce the overall cost of the project. Dawn McKenna broke down the various funding sources that the project currently has including Town Meeting funding, possible money from the state in the bond bill, and other grant sources. The Tourism Committee discussed the current situation as well as how the bid process works. The Committee determined that the best course of action is to ask for Town Meeting for the additional funding and include the first add alternative, technology for the Visitors Center project. There is no guarantee that the Historic Districts Commission will allow a non-slate roof, but the Tourism Committee. The Tourism Committee emphasized that the scope of the project