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<br /> Minutes of the
<br /> s \�� Lexington Capital Expenditures Committee (CEC) Meeting
<br /> n April 1, 2019
<br /> APRIL&",
<br /> II,E XI NGT.O
<br /> Location and Time: Cary Memorial Building, Robbins Room; 7:00 P.M.
<br /> Members Present: Charles Lamb, Chair; David Kanter, Vice-Chair& Clerk; Sandy Beebee;
<br /> Rod Cole; Frank Smith; and Wendy Manz
<br /> Members Absent: None
<br /> Others Present: Glenn Parker, Chair, Appropriation Committee (AC); Alan Levine,
<br /> Secretary, AC; John Bartenstein, AC; Ellen Basch, AC; Erick Michelson, AC. Albert Nichols,
<br /> AC; Steve Mckenna, Town Meeting Member, Precinct 6; Carolyn Kosnoff, Assistant Town
<br /> Manager for Finance; Lisah S. Rhodes, Recreation Committee (RC), Sara Arnold, Recording
<br /> Secretary, AC
<br /> Documents Presented:
<br /> • Notice of CEC Meeting, April 1, 2019
<br /> • Draft#3 Minutes of the CEC Meeting, March 13, 2019
<br /> • Amended Draft#3 Minutes of the CEC Meeting, March 20, 2019
<br /> • Draft Minutes of the CEC Meeting, March 27, 2019
<br /> • Mr. Jim Malloy, Town Manager, Draft Integrated Building Design & Construction
<br /> Policy, March 26, 2019
<br /> • Mr. Malloy Memorandum to the Board of Selectmen, April 1, 2019, Subj: Center Track
<br /> Project—Consent Agenda
<br /> • Dr. Julie Hackett, Superintendent, Lexington Public Schools, Letter to Lexington
<br /> Recreation Committee, December 19, 2018, Subj: Center Track Artificial Turf Surface
<br /> Call to Order: Mr. Lamb called the meeting to order at 7:01 P .m.
<br /> Minutes: Mr. Kanter described the one amendment to the Draft#3 Minutes of the
<br /> March 13, 2019, meeting; introduced the Amended Draft#3 Minutes of the March 20, 20197
<br /> meeting; and advised there were no amendments to the Draft Minutes of the March 27, 20197
<br /> meeting. A Motion was made and seconded to accept those three Minutes, as amended or
<br /> presented. Vote: 6-0
<br /> Liaison Reports:
<br /> Mr. Kanter described the process underway, led by Mr. Malloy, to develop a Board of
<br /> Selectmen policy for how the Town approaches the design and construction of its buildings—
<br /> currently entitled "Integrated Building Design & Construction Policy" (Policy). While there are
<br /> multiple stakeholders on that development team—including himself as a liaison from this
<br /> Committee—primary contributors to Mr. Malloy are Jon Himmel, Co-Chair, Lexington
<br /> Permanent Building Committee, and Mark Sandeen, originally as the Chair of the Sustainable
<br /> Lexington Committee and now as a Selectman. Mr. Kanter reminded this Committee that it
<br /> had first heard from Mr. Himmel of his matrix[for Organizational Roles and Missions as They
<br /> Relate to Capital Projects]at its January 28, 2014, meeting. That matrix will be addressed in
<br /> the Policy, it's goals, and the documents supporting the Policy.
<br /> The current draft represents those sections of the draft policy on which all of Mr. Malloy's
<br /> team had agreed, but at each meeting there have been some reconsiderations along with
<br /> addressing later sections of the policy and what would, ultimately, be the attachment with the
<br /> goals.
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