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�y w-AOR yrry. Minutes of the s \�� Lexington Capital Expenditures Committee (CEC) Meeting n April 10, 2019 APRIL&", II,E XI NGT.0 Location and Time: Cary Memorial Building, Robbins Room; 7:00 P.M. Members Present: Charles Lamb, Chair; David Kanter, Vice-Chair& Clerk; Sandy Beebee; Rod Cole; Frank Smith; and Wendy Manz Members Absent: None Others Present: None Documents Presented: • Notice of CEC Meeting, April 10, 2019 • Mr. Malloy's e-mail, April 10, 2019, Subj: RE: Article 27 (which includes his e-mail, April 9, 2019, Subj: Article 27) • Shell Minutes of this Meeting prepared by Mr. Kanter, April 10, 2019 Call to Order: Mr. Lamb called the meeting to order at 7:00 P.M. Matters Related to the 2019 ATM: • Recreation Committee's Decision Regarding the Scope of the Contract for the Center Track & Field Project: Mr. Kanter advised he learned at that evening's Board of Selectmen (BoS) meeting that it was expected there would be a Town-Meeting-Member's Motion to amend made that evening when Article 27, Appropriate for Authorized Capital Projects, was on the floor of Town Meeting with the BoS Motion to add supplemental funds for the Visitors Center Project. The Motion to amend will be to added supplemental funds for the Center Track & Field Project. The basis for that amendment is to fund the add-alternates so as to substitute a hybrid surface for the synthetic surface that the Recreation Committee had chosen (which cost is within the prior appropriation). After discussion: o A Motion was made and seconded to reaffirm that this Committees endorses the Recreation Committee's choice of the synthetic surface for the Center Track & Field Project: Vote-6-0 o A Motion was made and seconded that this Committee would oppose an amendment under this Town Meeting's Article 27 to provide supplemental funding for the Center Track & Field Project in order to fund use of a hybrid surface. Vote: 6-0 • Funding Shortfall for the Visitors Center Project: This Committee continued the discussion begun at its last meeting (on the 8t"). The discussion now considered Mr. Malloy's (the Town Manager) e-mail that is the latest in response to the lowest bid representing a $390,930 shortfall to fund the construction. o While the overall funding of the project anticipated additional, non-Town, funding (e.g., a $200,000 State-legislature-appropriation grant; a $675,000 State bond bill; and significant local gifts, but which, to date, are only about $8,500), none are available in time to increase the appropriation at the current Town Meeting so as to permit awarding the contract before that bid expires. The immediate solution Page 1 of 2