2019-02-05-CEC-min - Laserfiche WebLink

Browse Search

�y w-AOR yrry. Minutes of the s \�� Lexington Capital Expenditures Committee (CEC) Meeting n February 5, 2019 APRIL&", II,E XI NGT.O Location and Time: Town Office Building, Reed Room (111); 7:45 A.M. Members Present: Charles Lamb, Chair; David Kanter, Vice-Chair & Clerk; Sandy Beebee (7:50 A.M. arrival); Frank Smith; and Wendy Manz Member Absent: Rod Cole Others Present: Mark Sandeen, Chair, Sustainable Lexington Committee; Sara Arnold, Recording Secretary Documents Presented: • Notice of CEC Meeting, February 5, 2019 • Strawman #2 CEC Report to 2019 Annual Town Meeting (ATM), February 3, 2019 (Strawman #2) • Mr. Kanter's e-mail to the Board of Selectmen (BoS), February 4, 2019 2:09 A.M„ Re: New Policy to Update What Had Been the Sustainable Building Policy—Agenda Item at BoS' Meeting • Mr. Kanter's e-mail to this Committee's members, December 30, 2018 4:31 P.M., Re: Strawman Capital Expenditures Committee Report to 2019 Annual Town Meeting (re-distributed by Mr. Lamb's e-mail to this Committee's members, February 5, 2019 8:31 a.m., Fwd <same subject>) • Draft Minutes of the CEC Meeting, January 23, 2019 • Draft Minutes of the CEC Meeting, January 31, 2019, during the Financial Summit III Call to Order: Mr. Lamb called the meeting to order at 7:46 A.M. BoS' Meeting, February 4, 2019: Noting that the BoS is interested in this Committee's input regarding potential changes to the Town's Sustainable Building Policy, Mr. Kanter reviewed and expanded on his personal comments that he shared with the BoS via e-mail and during their meeting regarding the changes being proposed. It was agreed by this Committee that the policy needs to be resolved and approved in the near future, but it should not contain the associated procedures and specifications as they should be separate documents. Mr. Sandeen commented that the current version of the proposed policy does not include some elements supported by the Sustainable Lexington Committee—elements that had been included in an earlier version. These elements include: • A requirement for measurable goals; • A list of stakeholders; • A clear definition of the process; • A requirement for selection criteria to be used to evaluate potential vendors; • A policy that applies to all buildings with the option to approve exemptions; • A requirement for design goals that can be tracked by the Department of Public Facilities to determine performance. Financial Summit III, January 31, 2019: Mr. Kanter reported that Carolyn Kosnoff, Assistant Town Manager for Finance, is preparing a summary of the driving forces that influence the financial modeling. This Committee needs that information to prepare its five-year plan. Pagel of 5