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�y w-AOR yrry. Minutes of the s \�� Lexington Capital Expenditures Committee (CEC) Meeting n January 23, 2019 APRIL&", II,E XI NGT.0 Location and Time: Samuel Hadley Public Services Building, Training Room (221); 7:45 A.M. Members Present: David Kanter, Vice-Chair& Clerk; Sandy Beebee; Rod Cole; Frank Smith; and Wendy Manz Member Absent: Charles Lamb, Chair Others Present: Jon Himmel, Co-Chair, Permanent Building Committee (PBC); Michael Cronin, Director, Department of Public Facilities (DPF) Documents Presented: • Notice of CEC Meeting, January 23, 2019 • Mr. Himmel's e-mail to CEC members (and others), January 22, 2019, with Mr. Cronin's "The Design Process.xlxs" (entitled "The Architectural Process") attached. • Jon Himmel's Lexington Capital Projects Responsibilities Matrix, July 6, 2018 • Draft#3 Minutes of the CEC Meeting, January 9, 2019 • Draft#3 Minutes of the CEC Meeting, January 16, 2019 Call to Order: After reporting that he would be serving as Chair in Mr. Lamb's absence, Mr. Kanter called the meeting to order at 7:53 A.M. Sustainable/High Performance Building Design Policy. Mr. Himmel and Mr. Cronin (the "Briefers") briefed this Committee (the "Briefing") with their positions regarding the on-going process to update the Board of Selectmen's (BoS') September 19, 2005 "Sustainable Design" Policy (the "new Policy"). (That process is led by James Malloy, the Town Manager, with the major inputs from the PBC, DPF, the Sustainable Lexington Committee, led by Mark Sandeen, and considering—as applicable—the 2013 Annual Town Meeting's Article 33, Climate Change Resolution.) The objective is a new Policy to guide the design and construction of the Town's municipal and school buildings in an orderly, efficient, and environmentally-sensitive manner. Among the suggestions by the Briefers were: (1) The design engineers become involved earlier in the process; (2) There be a total of three "workshops" involving strategic members of the design team during Concept/Feasibility and Schematic Design phases and a fourth "confirmation" discussion during the Design Development phase; (3) Lexington's version of LEED (Leadership in Energy and Environmental Design) continue to be augmented with a curated list of additional items; and (4) The solicitations more specifically describe the elements of the overall process that the Town expects. The Briefing outlined the multiple, sequential, stages in the concept/feasibility, design (including construction documents), and construction of buildings and the funding of those efforts.As stages progress, the direct involvement of the entities as represented in the Capital Projects Responsibilities Matrix—often with different perspectives and bearing different responsibilities—would be expected to be adjusted based on the stage. The Briefers supported having the governance of those stages flow from the new Policy with subordinate specifications and procedures. Page 1 of 2