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�y w-AOR yrry. Minutes of the s \�� Lexington Capital Expenditures Committee (CEC) Meeting n January 16, 2019 APRIL&", II,E XI NGT.O Location and Time: Samuel Hadley Public Services Building, Training Room (221); 7:45 A.M. Members Present: Charles Lamb (participated remotely), Chair; David Kanter, Vice-Chair& Clerk; Sandy Beebee; Rod Cole; Frank Smith; and Wendy Manz Members Absent: None Others Present: David Pinsonneault, Director of Public Works; Beth LeBlanc, Utility Billing Manager; Kathy Lenihan, School Committee; Sara Arnold, Recording Secretary Documents Presented: • Notice of CEC Meeting, January 16, 2019 • Utility Billing and Meter Reading Operations Analysis, March 19, 2018; PowerPoint; Weston & Sampson • Utility Billing and Meter Reading Operations Analysis, July 2018; Report; Weston & Sampson • Metering and Billing Operations Analysis—Update November 2018; Weston & Sampson; 19 November 2018 • Draft List of Potential Warrant Articles, 2019 Annual Town Meeting (ATM), 15 January 2019 Call to Order: Mr. Kanter called the meeting to order at 7:50 A.M., reporting that he would be serving as Chair in Mr. Lamb's absence. He gave Mr. Lamb permission to participate remotely as Mr. Lamb is at Logan International Airport awaiting an outbound flight. Mr. Kanter noted that all votes, therefore, would be by roll call. Proposed Automatic Meter Reading (AMR) System Project: Using the relevant documents listed above, Mr. Pinsonneault and Ms. LeBlanc reviewed the project. Clarifications included, but were not limited to, the following: • Water meters, either those currently in use or new AMR meters, have a life span of approximately 15 years and cost approximately $150. By their nature, the currently installed, mechanical, meters begin to under-register water usage by an increasing amount over time. • A radio-frequency (RF) device can be attached to meters that are currently in use without a broadcast capability—which is most of the current meters—that would allow them to be used with the Advanced Metering Infrastructure (AMI)—which describes fixed-network AMR systems. This would only be done with the meters that are not currently approaching end-of-life; those past end-of-life and any currently being replaced would be those with a solid-state means of registering water use which do not under-register water use throughout their end-of-life period, and which incorporate their own RF capability.) • Lexington's abatement program for unexpected/accidental water usage is time consuming and results in the Town reimbursing approximately $400,000 a year. The abatement is for the delta between the amount the resident had been billed and the wholesale rate of the unexpected/accidental usage. The wholesale rate is what the Pagel of 3