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�y w-AOR yrry. Minutes of the s \�� Lexington Capital Expenditures Committee (CEC) Meeting n October 23, 2018 APRIL&", II,E XI NGT.O Location and Time: Hadley Public Services Building, Training Room; 7:45 A.M. Members Present: Charles Lamb, Chair; David Kanter, Vice-Chair & Clerk; Sandy Beebee; Rod Cole (arrival 7.52 A.M.); Wendy Manz; and Frank Smith Members Absent: None Others Present: Koren Stembridge, Director, Cary Memorial Library; Emily Smith, Assistant Director, Cary Memorial Library; David Pinsonneault, Director, Department of Public Works (DPW); John Livsey, Town Engineer, DPW; Sara Arnold, Recording Secretary Documents Presented: • Notice of CEC Meeting, October 23, 2018 • Draft #3 Minutes of the CEC Meeting, October 17, 2018 • Draft Minutes of the CEC Meeting, October 22, 2018 (Financial Summit 1) • Town Warrant for November 13, 2018, Special Town Meeting (STM) 2018-1 • FY2020-FY2024 Library Capital Improvement Project (CIP) #1051, Cary Library Children's Room Renovation, Feasibility/Design Study • DPW FY2020-2024 CIP #321, Center Streetscape Improvements • Town of Lexington Center Streetscape Update Presented to CEC at this meeting. • Strawman CEC Report to STM 2018-1, prepared by Mr. Kanter, October 16, 2018 • Draft Spreadsheet of Estimates of Both Design and Construction Costs Over Time for Center Streetscape Project, prepared by Mr. Kanter Call to Order: Mr. Lamb called the meeting to order at 7:47 A.M. Review of Cary Memorial Library's FY2020-FY2024 CIP: Ms. Stembridge reported that last year's CIPs included a placeholder for a project to upgrade the library's Children's Room, which hasn't been renovated since 2004. Originally it was hoped that the project would not require Town funds, but the project has become time sensitive because of mass shootings throughout the country and a stabbing in the Winchester Library last year. Addressing the safety concerns requires significant infrastructure changes; it is anticipated that the project will exceed $1.0 million, which likely cannot be raised with donations. There will also be improvements made to the areas used by pre-school and older children. The first step is a Town Meeting request for $100,000 in funds for a feasibility study. Mr. Kanter urged Ms. Stembridge to support a study that provides as much information as possible about the cost of construction so that fund raising efforts can begin as soon as possible. Ms. Stembridge noted that contributors to the renovated teen center in the library are still paying pledged contributions for that project, making it difficult to expect large additional amounts at this time. Approval of Minutes: Mr. Kanter referenced administrative changes to the Draft #3 Minutes of the CEC Meeting, October 17, 2018. A Motion was made and seconded to approve said Minutes as amended. Vote: 5-0-1 (Mr. Smith abstained because he did not attend the meeting.) Pagel of 5