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Town Celebrations Committee Minutes of Meeting January 24, 2018 The Parker Room, Lexington Town Hall Members Present Lorain Marquis, Chair; June Baer, Suzanne Caton, Kim Coburn, Linda Dixon, Carol Flynn, Karen Gaughan, Mary Hutton, Paul Jenkins, Sondra Lucente, Julie Miller, Bill Mix, Geetha Padaki, Sandy Podgorski, Sue Stering. Members Not Present Glen Bassett, Cerise Jalelian, Wayne Miller, Henry Murphy, Gina Rada, Dave Taylor, Bob Tracey, Sam Zales. Business • The meeting was called to order at four minutes past 7. • The minutes of January 10th, 2018 were approved unanimously. • The next meeting will be held on February 06, 2018 in the Parker room of the Town Office Building. Patriots Day 2018 • Ernest Pearlstein attended the meeting to explain the Shriners' proposal to have all of its 9 to 11 units participate in this year's parade or a total cost of between $6,000 and 7,000, although he indicated more than once that they would gladly accept more money. The different units would include, the brass band (about 15 performers), the oriental band (about 12 performers), The clowns, speed trucks, temple guard marchers, three-wheel tricycles, motorcycles and the fire brigade. He estimated that the Shriners would provide at least 200 participants for the parade. The bands would not march but would ride on flatbed trucks. The last time all units participated in our parade was 2005. • After Mr. Pearlstein left, there was some discussion about asking the Elks if they would like to sponsor the Shriners, as they used to, or if perhaps Busa and/or other sponsors would want to fund the Shriners. • Kim then reported on the Westfield marching band. There would be two buses of kids. The plan was for them to center their trip to Boston around Lexington. They plan to stay at the Double Tree Inn in Bedford. The group has requested two things - an opportunity to view the re-enactment and a pancake breakfast. Paul spoke with the Baptist Church that indicated it could accommodate all of them. St. Brigid's can accommodate them, as long as it isn't right after the re-enactment. The decision was made unanimously to have the group for our parade. Lorain would ask Carl Valente for permission to cordon off an area for the kids to be able to view the re-enactment. We would split up the group of about 115-120 among the three venues for pancake breakfast so that we don't favor any venue. It was also decided to ask the group to give a short-half-hour concert- between noon and 1 pm the day of the parade. Lorain will seek permission from the Selectmen for the band to perform on the Green at that time. • Mary reported that Colonial Williamsburg Fifes and Drum were planning to participate in this year's parade. There are about 40 members in this group. They would also want to be able to view the re-enactment and would want pancakes, but would pay for them themselves. They