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PLANNING BOARD MINUTES MEETING OF APRIL 19, 1983 The meeting of the Lexington Planning Board, held in the Selectmen's Meeting Room, Town Offices, was called to order at 7:35 p.m. by the Chairman, Mrs. Smith, with members Nichols, Sorensen, Uhrig and Planning Director Bowyer present. Mrs. Flem- ings was absent as she was out of town on business. 77. APPROVAL OF MINUTES On the motion of Mr. Sorensen, seconded by Mrs. Nichols, the minutes of the meet- ing of March 28, 1983 were approved unanimously as written. The minutes of the meeting of April 11, 1983 were corrected and on a motion by Mrs. Uhrig, seconded by Mrs. Nichols, were approved unanimously as corrected. 78. APPLICATIONS TO THE BOARD OF APPEALS The Board reviewed a staff analysis dated April 15, 1983 for cases to be heard by the Board of Appeals on April 28, 1983. On a motion by Mr. Sorensen, seconded by Mrs. Nichols, it was voted unanimously to make no recommendation on the following applications: 24 Parker Street, Kenneth James: SP, pool 537 Lowell Street, Hugh Leichtman: SP, use of accessory structure ' 85 Hartwell Avenue, Boston Properties:SPS: Mrs. Smith reported that the Planning , Department had received a copy of the Traffic Impact Analysis for this development on April 15, 1983. The traffic impact analysis is the most significant document in the proposed application. She had checked with Town Counsel who indicated that the 35 -day period, in which the Planning Board has to submit a report to the Board of Appeals, should run from the date the application is complete. He did not think the application was complete until the traffic impact study was filed. Mrs. Smith had talked with woodruff Brodhead, Chairman of the Board of Appeals, and indicated the Planning Board would take up the report on this case at its next scheduled meeting, which is May 2, 1983. Mr. Brodhead will talk to the applicant and request that the hearing scheduled for April 28 be reconvened later. Members suggested that the full hearing be held at a later date and not held on April 28, without the traffic information, and adjourned to a later date. It was agreed the Chairman would send a letter to Mr. Brodhead confirming these points and indicating the Planning Board's report had to be coordinated with the analysis of the Engi- neering and Public Works Departments. On the two related Hartwell Avenue cases, dealing with a variance for parking and a special permit in the flood zone, the sense of the Board was that the recommenda- tions contained in the staff recommendation were acceptable. Action on them will be deferred until the next Planning Board meeting. 1