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Y Minutes of the Lexington Capital Expenditures Committee (CEC) Meeting March 21, 2018 APRIL 19'" �d N4i„'47�r Location and Time: Town Office Building, Reed Room (111); 7:45 A.M. Members Present: Charles Lamb, Chair; David Kanter, Vice-Chair & Clerk; Sandy Beebee; Rod Cole (remote participation starting at 8:15 A.M.); Wendy Manz; Frank Smith Members Absent: None Others Present: Dawn McKenna, Chair, Tourism Committee; Sara Arnold, Recording Secretary Documents Presented: • Notice of CEC Meeting, March 21, 2018 • Draft #6 CEC Report to the 2018 Annual Town Meeting (ATM), distributed by Mr. Kanter's e-mail, March 20, 2018, 4:51 P.M. • Draft CEC Five-Year Capital Plan (FY2019—FY2023) as of March 20, 2018, distributed by Mr. Kanter's e-mail, March 20, 2018, 4:51 P.M. Call to Order Mr. Lamb called the meeting to order at 7:48 A.M. Discussion of the process leading to the 2018 Annual Town Meeting (ATM) and the Committee's Report to that ATM Mr. Lamb provided an update on Article 22: Visitors Center Funding and Article 23: Visitor Center Funding (Citizen Article). Monday night the Board of Selectmen (BoS) voted 4-1 to support a $4.5 million appropriation at the 2018 ATM to go beyond just construction/bid documents, as previously budgeted ($200,000), by also funding the construction under Article 22. The BoS noted that the financial implications of delaying funding construction until a fall 2018 Special Town Meeting (STM) and a potentially later bidding environment would offset each other: inflation would be an increase; a shorter general-contractor period, a decrease, In response to questions and comments, Ms. McKenna reported the following: • Several months ago, the Historic Districts Commission (HDC) was invited to a Permanent Building Committee meeting at which this project was reviewed. Members of the HDC informally provided some suggestions. One concern was the "flatness" of the side facing Merriam Street. The HDC cannot formally review the project until after Design Development is complete. • The Center Committee unanimously supported the project at its meeting last night. • The color of the building has not been determined. • The $4.7 million includes $200,000 for swing space to be used during construction— which she believes needs further review as to the need for that large an amount. • The grant proposals are not contingent on construction funding being appropriated this spring. Page 1 of 3